A shipping paper is defined as a shipping order, bill of lading, waybill, manifest, or any other document used to identify a hazardous material being offered for transport. The requirements on how to properly prepare shipping papers are detailed in 49 CFR 172.200 through 172.204. The shipping paper must be affixed to the outside of the mailpiece. A plastic envelope or carrier can be used for this purpose. The following conditions also apply:
- Air Transportation. Most mailable hazardous materials (including ORM–D materials) must be accompanied by a shipper’s declaration for dangerous goods (shipping paper). The document must be properly completed and signed in triplicate by the mailer. A sample form is shown in Exhibit 326. To determine which mailable hazardous materials require a shipping paper when sent via air transportation, refer to the appropriate sections in this chapter, the appropriate Packaging Instruction in Appendix C, and DMM 601.10.
- Surface Transportation. Certain mailable hazardous material other than an ORM–D material may require a properly prepared shipping paper. To determine which mailable hazardous materials require a shipping paper when sent via surface transportation, refer to the appropriate sections in this chapter, the appropriate Packaging Instruction in Appendix C, and DMM 601.10.
Neither DOT nor the Postal Service makes blank shipper’s declaration forms available to shippers of hazardous materials. It is the responsibility of the shipper to obtain forms meeting the format specifications in 49 CFR from commercial printers, vendors, or internet retailers. The shipper is also responsible for properly completing the form prior to mailing.
Shipper’s Declaration for Dangerous Goods (Sample Form)