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Mailing Coins and Similar Items in
Window Envelopes at Automation Letter Rates
December 2007
PS-328 (201.3.9)
This Customer Support Ruling
(CSR) describes the preparation of letter-size automation rate mailpieces
that contain coins and similar small flat odd-shaped objects when they are
prepared in window envelopes.
Subject to Domestic Mail Manual (DMMŪ) standards for automation,
odd-shaped flat items such as coins and tokens are permitted in automation-compatible
letter-size envelopes when the item is firmly affixed to another mailpiece
component and wrapped within the contents so that the contour of the
envelope is streamlined to minimize the presence of the coin.
When coins or tokens are
prepared in closed panel window envelopes and are visible through the
window, they may be mailed at automation letter rates under the following
conditions. The coin or token must
be affixed to one of the components in the mailpiece. A second wrapping must cover the item.
This second covering is in addition to the window panel material and may be
made of cellophane or a similar see-through substance. Also, sufficient additional material,
letters, response cards or envelopes, or advertising matter, must be
included in the envelope to streamline it for automated processing. The coin or token cannot be placed in a
position that would interfere with reading of the address or barcode.
When a coin, token, or similar
item is inserted in an envelope and is not affixed to a component within or
is prepared in a way that results in the mailpiece not being streamlined,
the mailpiece does not qualify for automation letter rates. It may be
mailed, but is subject to the nonmachinable surcharge for First-Class Mail
letters or the nonmachinable rates for Standard Mail letters.
Sharon Daniel
Manager
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