Table of Contents

1
Classes of Mail--Mailability

Every piece of mail entered into the Postal Service mailstream belongs to a certain class, and the class to which it belongs determines the way it is handled. Contents, shape, urgency, and price are the factors that determine the class of mail best suited for your mailpieces.

This module discusses the classes of mail, including:

Each class of mail possesses unique characteristics according to postal regulations spelled out in the Domestic Mail Manual (DMM). This module will give you a basic understanding of these characteristics. In turn, you will be better able to determine the proper classification of prospective mailpieces. Proper classification at the outset ensures that your initial postage estimates are correct, that your target in-home dates are accurate, and that your mailings are accepted smoothly into the postal system.
This helps maintain those critical delivery windows for your advertising campaigns, billing cycles, and customer fulfillment, and brings the job in on time, and on budget.

The first portion of the module deals with mailability. That is, regardless of class, is your prospective mailpiece and its contents acceptable for mailing at all?

Graphic of an open book. WHAT YOU WILL LEARN ABOUT "MAILABILITY"

Upon completion of this module, you should be able to define the following:

MAILABILITY

The first step in the classification of any mailpiece is determining whether the piece is even mailable in the first place. If a piece is nonmailable, it is prohibited from the mails. It is not possible to pay a higher rate or surcharge to have a nonmailable piece accepted. A nonmailable piece is unacceptable in the mails.

GENERAL STANDARDS

In order to be mailable, fragile items must be packaged to withstand mail processing and transportation. Cushion and brace heavy items sufficiently to prevent damage to other mail. You may not package any item so that its contents could harm employees, equipment, or other mail. The general and specific standards governing items presented for mailing are contained in Domestic Mail Manual 601.1.0.

THIS IS A GRAPHICAL REFERENCE TO THE DOMESTIC MAIL MANUEL C010.
DMM 601.1.0

There are a number of factors that can determine if a particular piece is mailable. The contents of the piece are a major consideration. Federal laws prohibit the USPS from carrying certain materials. Postal mailing rules are based on these legal statutes, or due to the danger presented by the material itself. The Postal Service may accept certain other items under particular circumstances, such as with special packaging and markings.

HAZARDOUS, RESTRICTED, OR PERISHABLE MATTER

When you think of hazardous materials, you might think of explosives or toxic gases that have the potential of immediate disaster. These materials are not mailable. However, there are some hazardous materials that, if properly packaged and labeled, may be mailed safely.

Many items that you might use every day in your home, such as perfumes (flammable liquids), pesticides (poisons), fire extinguishers (compressed gases), and cleaning solvents (corrosives), may be mailable
if properly prepared.

For now, it is helpful to classify matter that is nonmailable, or is mailable under certain conditions, into one of three main categories: hazardous, restricted, and perishable. The Postal Service defines these three categories as follows:

Restricted Matter

Restricted matter is any matter that is not immediately harmful when it is customarily transported privately, but certain mailing restrictions have been imposed by law. Examples of restricted matter include:

Perishable Matter

Perishable matter is any matter that may deteriorate in the mail and thereby lose value, create a health hazard, or cause a nuisance or disturbance under ordinary mailing conditions. The Postal Service accepts some perishable matter if packaged in a specific way or if it is capable of delivery within certain time limits. Examples of perishable matter include:

This open book graphic indicates that the materials for further reference are not included in this course. They are often available upon request at your local mailing requirements office or Post Office. Publication 2; "Packaging for Mailing," contains specific guidelines for the packaging of items to be mailed.


This is a graphical reference to Domestic Mail Manual C010.
DMM 601.1.0

Hazardous Matter

Hazardous matter is any matter having a clear potential for causing harm to the mail or to persons or property involved in moving the mail. Examples of hazardous matter include:

The term hazardous materials covers a variety of items, ranging from explosives, which are never mailable by air transportation, to radioactive, corrosives, and biological materials, which are mailable under certain conditions. These conditions may involve special packaging, markings, and in some instances written authorization.

Packaging Hazardous Materials

The packaging of your mailpieces must meet the requirements described in DMM 601.1.0 and 601.10.0. These requirements cover containers, cushioning, closures, and reinforcement.

Cushioning must be sufficient to protect against breakage, and absorbent materials in the packaging must be sufficient to absorb the contents in case of leakage.

When you mail something, you expect it to arrive at its destination in good condition without being contaminated or destroyed by other mail that was improperly packaged and marked. Mailing authorized hazardous materials requires strict adherence to packaging requirements to protect the general public, mailers' employees, postal employees, mail processing and transportation equipment,
and other mail.

Labeling and Marking Hazardous Materials

When designing mailpieces that contain hazardous materials, legible and appropriate marking of the mailpiece becomes even more important. The names and addresses of both the mailer and addressee must appear on the shipping container. Use a nonsoluble ink or other material that you cannot easily rub off or smear. Both the delivery address and the return address must be large enough to be readable at arm's length.

Plainly state the contents on the outside of the parcel as required in DMM 601.10.0. The only exception is a parcel containing controlled substances, motor vehicle master keys, firearms, or switchblade knives (see DMM 601.8.2).

In almost all instances a parcel required to bear a diamond-shaped hazardous materials warning label is nonmailable. A shipper's declaration for dangerous goods is required on most hazardous material that may be sent by air transportation. The proper shipping name must appear, when appropriate, on the address side of the mailpiece.

This open book graphic indicates that the materials for further reference are not included in this course. They are often available upon request at your local mailing requirements office or Post Office. Publication 52, "Acceptance of Hazardous, Restricted, and Perishable Matter," offers more complete information as does Publication 14, "Restrictions on Mailing Animals, Plants, and Related Matter."

Hazardous Materials References

The Domestic Mail Manual (DMM) 601.8.2, and the International Mail Manual (IMM) 131.1, contain postal rules for mailing hazardous materials. You may find additional guidance in Publication 52, Acceptance of Hazardous, Restricted, and Perishable Matter.

Mail acceptance clerks at Post Offices, account representatives, and mailing requirements personnel are available to you to provide assistance in determining mailability issues surrounding potentially hazardous articles.

The Postal Service authorizes local postmasters to decide whether articles and substances other than written, printed, or graphic matter are nonmailable. Postmasters must, where appropriate, refuse to accept articles deemed nonmailable. If a determination cannot be made locally, contact your district business mail entry office or your governing Pricing and Classification Service Center (PCSC).

MAILER'S RESPONSIBILITY

Although the Postal Service tries to inform its customers about the mailability of various items, the mailer is ultimately responsible for complying with mailability regulations established by the Postal Service.

Post Offices, bulk mail centers, and other postal facilities will not knowingly accept mailpieces that contain potentially hazardous materials that are not properly marked and packaged. Such mailpieces pose a threat to the safety of postal employees, transportation employees, and the general public.

In addition, certain mailpieces that may be safely mailed by surface mail may become hazardous if transported by air. It is possible that with proper marking and packaging a mailpiece may conform to special air transport requirements, depending on the material.

Caution!

Mailers may be subject to civil or criminal penalties if an item proves to be hazardous or dangerous through the mailer's noncompliance with postal or federal regulations for preparation, marking, and packaging. Be sure to consult the publications referenced in this section and be prepared to seek guidance prior to mailing any materials that may be hazardous.

OTHER NONMAILABLE GRAPHIC MATTER

As might be expected, federal law prohibits from the mails any vile, obscene, or filthy material and matter inciting to violence. In addition, solicitations that mimic billing statements, unless accompanied by a prominent disclaimer, are nonmailable. Solicitations stating approval by the USPS or the Postmaster General, or conformance to any postal law or regulation, are also nonmailable.

This is a graphical reference to Domestic Mail Manual C031.
DMM 601.12

IMITATIONS OF POSTAL MARKINGS

Postal regulations also prohibit mailpieces that bear deliberate imitations of postal markings and/or postal trademarks such as "Priority Mail."

An example of an allowable official marking is the election mail logo. The Postal Service authorizes the use of this logo only by election officials. Acceptable uses include absentee ballots, ballots-by-mail, and voter registration material. The use of the logo enhances the identification and ensures proper handling of this important type of official communication.

OFFICIAL ELECTION MAIL LOGO

this is the official election mail logo
Voting-related materials

 

SUMMARY

Be cautious when approached about design layouts for teaser copy that implies expedited handling, extra services, or USPS approval. Consult the Domestic Mail Manual and your local USPS representatives prior to attempting to mail material that may be hazardous or at all questionable.

This is a graphical reference to Domestic Mail Manual P022.4 and G013.
DMM 604.1.5, 608.7.1.1

Top of Document

This is a graphic of a pencil. Exercise 1 - 1

Directions: Circle the best response or fill in the blank to answer the following questions. Check your answers when you have completed the exercise.

1. A switchblade knife is an example of which of the following types of matter?

a. hazardous
b. restricted
c. perishable

2. Explosives are usually mailable by air transportation.

a. true
b. false

3. Postal regulations require diamond-shaped warning labels on all mailpieces containing hazardous matter.

 a. true
 b. false

Answers to Exercise 1 - 1

1. b, restricted; the mailing of such devices is highly restricted.

2. b, false; explosives, such as fireworks, are never mailable by air transportation.

3. b, false; If a diamond-shaped warning label is required, the article is nonmailable in almost all instances.

1
Classes of Mail--Expedited Services

The purpose of this portion of the module is to introduce you to the Postal
Service's expedited products: Express Mail and Priority Mail. We will discuss
the characteristics that make these products unique, and the service features associated with each.

This is a graphic of an open book. WHAT YOU WILL LEARN ABOUT EXPEDITED SERVICES

Upon completion of this portion of the module, you should be able to do the following:

WHAT IS EXPRESS MAIL?

Express Mail is the U.S. Postal Service's premium service. It is the quickest way to mail an article using the U.S. Postal Service. It provides reliable expedited mail delivery on the same day, overnight, or on the second day. Delivery service is 7 days a week, 365 days a year. It is the only class of mail for which the Postal Service guarantees a delivery time.

Express Mail service is available to every address in the United States and many foreign countries. DMM 110 contains the standards governing Express Mail. Express Mail International Service regulations and rates are in the International Mail Manual (IMM), a separate publication.

You may send any article that is mailable and conforms to size and packaging requirements of this class of service via Express Mail. The Postal Service provides a mailing receipt, and an optional return receipt service is available for a fee.

Express Mail service includes insurance at no extra cost. Additional merchandise insurance may be available, depending on the value and the nature of the item. Reasonable costs for document reconstruction are also covered. See DMM 609.1.0 for  procedures on filing claims.

EXPRESS MAIL SERVICE OPTIONS

There are five primary types of domestic Express Mail services as well as Express Mail International Service (DMM 113.4.0):

Express Mail Same Day Airport Service

Same Day Airport Service is for shipments between designated Airport Mail Facilities (AMFs). The mailpiece is available for pickup by the addressee upon arrival at the destinating AMF. [Note: This service is currently suspended for reasons of aviation security.]

Express Mail Next Day Service

Each local Post Office uses an Express Mail Service Directory showing localities qualifying for next day delivery and the deadline acceptance times for Express Mail Next Day Service. If Next Day Service is available for a given destination, the mailpiece may be sent using Post Office to Addressee Service. This service provides delivery (or notification to the addressee of attempted delivery) the following day by a specified time. Post Office to Post Office Service is available to some destinations (usually larger cities) within the Next Day Service network. For mailpieces sent via Post Office to Post Office Service to a designated destination facility, the addressee is responsible for picking up the mailpiece at the destinating Post Office.

Express Mail Second Day Service

Localities not listed in the Express Mail Next Day Service Directory receive Express Mail Second Day Service. If you miss the cutoff acceptance time for next day delivery to listed locations, you may also use the Second Day Service option. Mailpieces may be sent to almost any location using Second Day, Post Office to Addressee Service, and to some destination Post Offices using Second Day, Post Office to Post Office Service. Delivery and pickup policies are the same as with Next Day Service, except for the service guarantee period.

Express Mail Custom Designed Service

If a company has a regular need for Express Mail, it may enter into a service agreement with the Postal Service. The service agreement specifies the times and frequency of postal pickup and delivery. This pickup service is available from designated Post Offices and is subject to the standards in DMM 113.4.5. The Postal Service charges the required pickup fee to the customer whenever it provides pickup service.

Express Mail Military Service

The Postal Service provides two or three day service to and from designated postal facilities serving designated Army Post Office/Fleet Post Office (APO/FPO) addresses. Localities and acceptance times are listed in the Express Mail Military Service Directories.

ADDITIONAL OPTIONS

Express Mail Drop Shipment

You may use Express Mail Next Day Service, Express Mail Second day Service or Express Mail Custom Designed Service to expedite movement of any other class of mail from one domestic postal facility to another. Called Express Mail drop shipment, this service provides for Express Mail treatment of mail from the originating to the destinating postal facility.

After receipt at the destinating postal facility, the Express Mail pouches are opened. The enclosed mail receives the appropriate handling for its class (for example, Standard Mail will get Standard Mail service) from the destinating postal facility to the mail's ultimate destination. More information is in DMM 705.16.0.

Express Mail Reship Service

Express Mail Reship Service requires a service agreement. This agreement allows the Postal Service to collect mail addressed to a Post Office box and send it to another address by Express Mail at a scheduled frequency. For example, suppose you have rented a Post Office box in Los Angeles for the purpose of collecting business reply mail postcards. You may arrange to have the contents of the Post Office box sent to you via Express Mail at your place of business in another state using Express Mail Reship Service. More information is in DMM 507.5.6.

SERVICE GUARANTEE

If your Express Mail piece does not meet the guaranteed delivery time, the Postal Service will refund postage, unless one of the following conditions apply :

See DMM 113 for a complete description of postage refund for each type of Express Mail.

WEIGHT AND SIZE LIMITATIONS

A piece of Express Mail may not weigh more than 70 pounds. In addition, it may not measure more than 108 inches in combined length (the longest side of a package) and girth (the measurement around the thickest part of a package).

Different restrictions may apply to Express Mail Military Service addressed to APOs or FPOs, and to Express Mail International Service.

Required labels and indicia must always appear on a single optical plane (for example, both must appear on the same side of a six-sided box, or on one side of a flat-rate envelope).

This mailbox graphic represents valuable ideas and suggestions about postal products and services. Express Mail Reship Service can help manage float time and more accurately predict mail flow for centralized billing processing. It also helps ensure a local identity for returning mail.

RATES

Except for Custom Designed Service, postage is charged for each piece according to weight and service option. If the Postal Service makes a special scheduled pickup of your Express Mail, there is an additional flat fee for the stop. The number of pieces picked up does not affect the flat fee. For rates and additional fees, see Domestic Mail Manual 113 or Notice 123, Ratefold.

This is a graphical reference to Notice 123, Ratefold.
Notice 123, Ratefold

Express Mail Flat-Rate Envelope

A flat-rate envelope is available from the Postal Service. Any amount of material that fits in the special flat-rate envelope may be mailed at the 1/2 pound rate. The 1/2 pound rate applies regardless of the weight of the material placed in the flat-rate envelope.

AUTHORIZATION AND FEES

No prior authorizations are needed to use Express Mail, except Express Mail Custom Designed Service and Express Mail Reship, which require a service agreement in advance.

POSTAGE PAYMENT

You may pay postage by adhesive stamps, meter stamps, or through an Express Mail Corporate Account. Most Post Offices accept payment by debit or credit cards. You may also use COD service, where the mailer is reimbursed for the price of the shipment and the cost of the postage by the recipient.

In accordance with the limitations in DMM 114.1.1, you may use meter stamps to prepay reply postage (covered in module eight) on Express Mail shipments. You may also use a Manifest Mailing System (MMS) with written authorization and an Express Mail Corporate Account. Permit imprints and precanceled stamps are not allowable postage payment methods.

Express Mail Corporate Account

The Express Mail Corporate Account (EMCA) allows you to pay for Express Mail postage by advance deposit, without having to apply postage to each individual piece. You use your unique corporate account number in lieu of postage at the time of mailing. You must file Form 5639, Express Mail Corporate Account Application, along with a deposit, to open an Express Mail Corporate Account (see DMM 114.2.0). Contact your postmaster or local Business Service Network office for more information.

ENVELOPE MARKINGS AND ENDORSEMENTS

The Postal Service handles Express Mail internally in distinctive envelopes, cardboard containers, and sacks. This distinctive equipment ensures that Express Mail receives the highest priority handling of all classes of mail. Shipping containers include:

For each item, you must complete the appropriate Express Mail label, depending on the service offering selected. The Postal Service furnishes these labels, which are self-adhesive, multipart forms. Express Mail labels are also available in pin-feed formats for ease of use with computer printers. EMCA holders may receive preprinted labels at no extra charge.

Items that cannot be containerized or sacked (such as a pair of skis) must have the appropriate Express Mail label securely attached and be clearly identified as Express Mail.

You may use Form 3877, Firm Mailing Book For Accountable Mail for Express Mail if you customarily mail three or more articles at one time. Form 3877 provides the mailer with a receipt.

POSTAL HANDLING OF UNDELIVERABLE MAILPIECES

The Postal Service forwards Express Mail at no additional charge for 1 year from the date of an address change filing, if the new address is known.

If undeliverable or unclaimed, Express Mail is held for 5 days before it is returned (as Express Mail) at no additional charge to the sender. You may specify return in less than 5 days by providing instructions on the label in the space under the return address.

If Express Mail cannot be delivered due to an incorrect or incomplete address, the Postal Service will attempt to locate the correct address by using a city or telephone directory. Mailers may request specific handling by using an ancillary service endorsement. Ancillary service endorsements are covered in module four: Addressing.

EXPRESS MAIL INTERNATIONAL

Express Mail International is a reliable high-speed mail service available to certain countries (see Individual Country Listings for service availability). There is no service guarantee for Express Mail International. Express Mail International is available at the designated postal facilities authorized to accept domestic Express Mail.

GLOBAL EXPRESS GUARANTEED

Global Express Guaranteed (GXG) is an international expedited shipping option from the U.S. Postal Service and DHL Worldwide Express. It is available from 20,000 participating retail locations throughout the United States. Global Express Guaranteed delivery service is guaranteed to meet the specified service standards or the postage paid may be refunded.

WHAT IS PRIORITY MAIL?

Priority Mail is the Postal Service's product for correspondence, marketing materials, and merchandise that is urgent, but does not require next day service. Priority Mail is an economical expedited product with a delivery standard of 2 to 3 days.

CONTENT

Any mailable matter may be sent as Priority Mail. There are no special restrictions for additions or enclosures. There is no minimum weight for Priority Mail. However, the Postal Service's current rate structure requires any First-Class Mail matter weighing more than 13 ounces to be mailed at Priority Mail rates.

WEIGHT AND SIZE LIMITATIONS

The maximum weight for Priority Mail is 70 pounds. Priority Mail mailpieces may be no more than 108 inches in combined length and girth.

The exception to the rule is for Priority Mail parcels originating in the 48 contiguous states and destinating at APOs or FPOs, where the weight and size limit is restricted according to the latest conditions published in the Postal Bulletin regarding overseas military mail.

SERVICE GUARANTEE

Within the Postal Service's domestic delivery system, Priority Mail receives special attention through separate, dedicated, distribution centers, transportation, and sortation operations.

While the Postal Service makes every attempt to meet published service standards, there is no delivery guarantee for Priority Mail.

RATES

Priority Mail offers special, unzoned rates anywhere in the country for packages up to 1 pound. Parcels that weigh less that 20 pounds but measure more than 84 inches in combined length and girth are charged the applicable rate for the 20 pound parcel for zones 1-4 (balloon rate).  For parcels measuring more than one cubic foot, dimensional weight pricing occurs for zones 5-8. Methods for computing dimensional weight are based on either rectangular or non-rectangular shaped items. To determine the dimensional weight of these parcels refer to DMM 123.1.

Saturday delivery is included at no extra charge. The Postal Service makes no distinction between residential and business deliveries.

For a complete listing of Priority Mail postage rates, refer to Notice 123, Ratefold or the Domestic Mail Manual 123.1.3.

This is a graphical reference to Notice 123, Ratefold.
Notice 123, Ratefold

Flat-Rate Envelope

A special flat-rate envelope is offered for Priority Mail, similar to the Express Mail flat-rate envelope discussed previously, which may contain any amount of material that can fit in the special flat-rate envelope (this envelope is available only from the Postal Service). Postage for a flat-rate envelope is equal to the 1-pound Priority Mail rate, regardless of the weight of the material placed in the envelope.

AUTHORIZATION AND FEES

No prior authorizations other than those associated with a particular payment option are required to use Priority Mail. The Postal Service does charge a nominal fee for pickup service regardless of the number of pieces you have to pick up.

POSTAGE PAYMENT

You can pay Priority Mail postage by:

Using a meter strip for payment of single-piece rate is preferable to using stamps, but both are acceptable.

ENVELOPE MARKINGS AND ENDORSEMENTS

To ensure proper handling, each piece of Priority Mail must be marked with the words "Priority" or "Priority Mail" as required in DMM 125.2.0 on the address side of the mailpiece.

The Postal Service provides a number of packaging containers, including boxes and envelopes free of charge. For high volume shippers, customized and personalized packaging is available. To learn more, contact the USPS account representative assigned to your company.

POSTAL HANDLING OF UNDELIVERABLE MAILPIECES

The Postal Service forwards Priority Mail at no additional charge for 1 year from the date of an address change filing, if the new address is known. After one year, the piece will be returned at no charge with the new address attached.

If undeliverable or unclaimed, Priority Mail is returned at no additional charge to the sender. Mailers may request specific handling by using an ancillary service endorsement. Ancillary service endorsements are covered in module four: Addressing.

This mailbox graphic represents valuable ideas and suggestions about postal products and services. The unique Priority Mail logo and markings can provide an additional impact to a well targeted marketing campaign.

 

PRIORITY MAIL INTERNATIONAL

With the exception of the flat-rate envelope, Priority Mail International is a parcel service. Written correspondence having the nature of current and personal correspondence is not permitted in Priority Mail International packages.

The weight limit for the Priority Mail International flat-rate envelope is 4 pounds. The weight limit for the Priority Mail International flat-rate box is 20 pounds. The weight limit for parcels is based on individual countries.

 

Top of Document

This is a graphic of a pencil. Exercise 1 - 2

Directions: Circle the best response or fill in the blank to answer the following questions. Check your answers when you have completed the exercise.

1.  The Postal Service will refund the postage cost if it fails to meet the guaranteed delivery time for domestic Express Mail.

a.  true
b.  false
2.  Express Mail Next Day Service may be sent as Post Office to Addressee or Post Office to ____________ ____________ Service.

  3.  For Express Mail, there is an additional charge if the Postal Service makes a special pickup of the mailpieces.

a.  true
b.  false
4.  Express Mail articles may not weigh more than __________ pounds.

5.  Postage for Express Mail may be paid by adhesive stamps, meter stamps, or an Express Mail ____________ Account.

6.  All First-Class Mail matter weighing more than __________ ounces must be sent as Priority Mail.

7.  The maximum allowable combined length and girth for an Express Mail or Priority Mail mailpiece is __________ inches.

8.  The Postal Service offers unzoned rates, anywhere in the country, for Priority Mail packages weighing up to __________ pound(s).

9.  The marking "Priority" or "Priority Mail" must appear on the address side of each piece of Priority Mail.

a.  true
b.  false
10. ___________________ pricing occurs for zones 5-8 for parcels measuring more than 1 cubic foot.

Answers to Exercise 1 - 2

1.  a, true; the postal service offers a postage refund for Express Mail pieces that do not meet the delivery guarantee.

2.  Post Office; under this option, the recipient typically makes arrangements to pick up the mailpiece at their local Post Office.

3.  a, true; a nominal fee is charged for a scheduled Express Mail or Priority Mail pickup.

4.  70; 70 pounds is the maximum weight for all mailable items.

5.  Corporate; The Express Mail Corporate Account (EMCA) is a payment option available only for Express Mail.

6.  13; matter weighing more than 13 ounces and required to be mailed as First-Class Mail must be sent at Priority Mail rates (unless mailed at Express Mail rates). Mailable matter weighing 13 ounces or less may be sent as Priority Mail at the mailer's option.

7.  108; except for Parcel Post, 108 inches combined length and girth is the maximum size allowable for a mailpiece of any class.

8.  1; the postal zone is not necessary to calculate the postage for Priority Mail pieces weighing 1 pounds or less.

9.  a, true; both Express Mail and Priority Mail mailpieces must be properly identified.

10. Dimensional Weight; pricing occurs for zones 5-8 for parcels measuring more than 1 cubic foot.

1
Classes of Mail--First-Class Mail

The purpose of this portion of the module is to show you how to distinguish First-Class Mail from other classes of mail, and to discuss the required mailpiece characteristics and procedures for mailing at First-Class Mail rates.

This is a graphic of an open book. WHAT YOU WILL LEARN ABOUT FIRST-CLASS MAIL

Upon completion of this portion of the module, you should be able to do the following:

WHAT IS FIRST-CLASS MAIL?

Virtually anything weighing 13 ounces or less that is mailable may be sent as First-Class Mail. However, since First-Class Mail is frequently transported by airplane, articles that may damage or interfere with aircraft are prohibited (see DMM 133.1.0).

Under current law, certain items must be mailed as First-Class Mail:

You may not mail these types of material as Standard Mail or Periodicals. Under certain conditions, however, they may be added to Standard or Periodicals Mail as allowable enclosures.

SERVICE GUARANTEE

While the Postal Service makes every attempt to meet published service standards, there is no delivery guarantee for First-Class Mail.

WEIGHT AND SIZE LIMITATIONS

As a maximum size limit, the combined length and girth (explained in module three, Processing Categories) may not exceed 108 inches.

First-Class Mail may not weigh more than 70 pounds. Priority Mail is a subclass of First-Class Mail and includes mail weighing more than 13 ounces. Mail weighing 13 ounces or less may be sent as Priority Mail at the discretion of the mailer.

 

RATES

Rates for single-piece, cards, presort, and automation First-Class Mail are contained in DMM 133.

Stamped Cards and Postcards

Stamped cards provided by the Postal Service, and privately produced postcards, are designed to be mailed at a postcard rate. Postcards must fall within certain minimum and maximum dimensions including height, length, and thickness. We will cover these requirements in detail in module three; Processing Categories.

Single-Piece First-Class Mail

Single-piece First-Class Mail consists of First-Class Mail matter weighing 13 ounces or less, mailed at the full First-Class Mail rate of postage. Single-piece letter rates are determined by weight in one-ounce increments. Fractions of an ounce are always rounded up to the next higher rate. The maximum weight of a First-Class Mail letter cannot exceed 3.5 ounces.

This is a graphical reference to Domestic Mail Manual R100.
DMM 101.6.3

Presorted First-Class Mail

Presorted First-Class Mail is mail presented in a manner that preserves the orientation and ZIP Code sequence of the pieces. Mailers present these pieces at one Post Office as part of a single mailing of at least 500 pieces each, weighing 3.5 ounces or less for letters, or 13 ounce or less for flats and parcels. All pieces must be within the same processing category and all pieces must be individually addressed.

The mailer must presort the mailpieces to the maximum extent possible (specific methods of presorting are explained in DMM 235). Publication 95, Quick Service Guide, gives a good overview of the presort requirements for all discounted preparation options.

This is a graphical reference to Quick Service Guide 130 in Pub. 95, Quick Service Guide.
PUB 95:QSG 230b, 230c and 330a 

Many mailers use presort software to automate the sortation of their mailings. The Postal Service certifies presorting software under the Presort Accuracy Validation and Evaluation (PAVE) program. Software vendors voluntarily submit their presorting programs to have them PAVE certified.

Although the Postal Service does not require the use of PAVE-certified software, it does require sortation documentation in certain cases. Mailers may either produce this documentation by PAVE-certified software, or present the documentation in a standardized format.

Automation Rates

Automation rates are available for delivery-point barcoded First-Class Mail letters and cards compatible with barcode sorter processing. Prebarcoded flat-size pieces and must be automation compatible.

Each mailing must consist of at least 500 pieces. Letter-size and card-size mailpieces must bear the correct delivery point barcode to be eligible for the automation rate as described in DMM 233.5.0.

Each address in the mailing must be from a list that has undergone the ZIP+4 code or delivery-point matching process using Coding Accuracy Support System (CASS) certified software. This software process must occur within 6 months of the mailing date. A list of currently certified programs and vendors is available by calling 1-800-238-3150, or visiting our website at www.usps.com.

Flat-size First-Class Mail may use either the correct delivery point barcode or the correct ZIP+4 code (9-digit) barcode to qualify for automation rates, but identical CASS requirements apply in either case.

One hundred percent of the total pieces in each automation rate mailing must bear a CASS-certified ZIP+4 code or delivery point barcode for the address on the mailpiece. Mailers must present all First-Class Mail automation mailings in trays appropriate for the size and processing category of the mailpieces.

AUTHORIZATION AND FEES

Mailers must pay an annual Presort First-Class Mail mailing fee at each Post Office where they enter mail. Payment of this fee allows them to enter both their own and their clients' mail at the Presorted First-Class Mail rates and at any automation rate.

POSTAGE PAYMENT

You may pay postage for presorted First-Class Mail mailings by postage meter, permit imprint, and precanceled stamps.

A postage statement must always accompany any presorted First-Class Mail mailing:

These forms may be completed manually by the mailer or be computer-generated (with prior authorization).

ENVELOPE MARKINGS AND ENDORSEMENTS

All pieces in a Presorted First-Class Mail nonautomation rate mailing must be printed or stamped "First-Class Mail." You must print the basic required class marking either as part of, or directly below or to the left of the postage payment indication.

Other required markings such as "Presorted" must be included either:

Green Diamond-Bordered Envelope

Only First-Class Mail envelopes are allowed to bear the distinctive "Green Diamond-Bordered" design. When printed on letter-size mail, the border must not enter the OCR read area or barcode clear zone unless a delivery point barcode appears in the address block (as described in module six: Automation Requirements ).

Single-piece First-Class Mail

Most single-piece rate First-Class Mail does not require class markings on each piece. However, single-piece rate residual pieces tendered as part of a presorted mailing may be required to be marked "Single-Piece" or "SNGLP."

Automation Mail

In addition to the basic class marking, all pieces in an automation rate First-Class Mail mailing must be printed or stamped "Presorted," "PRSRT," or "AUTO" in any of the locations previously listed. The Postal Service does not require the "AUTO" endorsement if the mailpieces are barcoded in the address block. Automation rate mailings not marked auto must include at least the "Presorted" or "PRSRT" rate marking.

POSTAL HANDLING OF UNDELIVERABLE MAILPIECES

The Postal Service forwards First-Class Mail at no additional charge for 1 year from the date of an address change filing, if the new address is known. After 1 year for an additional 6 months, the piece will be returned at no charge with the new address attached.

If undeliverable or unclaimed, First-Class Mail is returned at no additional charge to the sender. Mailers may request specific handling by using an ancillary service endorsement. Ancillary service endorsements are covered in module four: Addressing.

This exclamation point graphic represents critical decision points, cautions, and important notations. All Green Diamond Bordered envelopes are charged First-Class Mail rates, regardless of content or contrary mailer endorsements.

This exclamation point graphic represents critical decision points, cautions, and important notations. PS For 3600-EZ, First-Class Mail—Easy—Nonautomation Letters, Cards, or Flats—Permit Imprint, is used for nonautomated, noncarrier route mailings paid by permit imprint.

MOVE UPDATE REQUIREMENT

Mailers who claim presort or automation rates for First-Class Mail must demonstrate they have updated the addresses in their mailing lists within 185 days prior to the date of the mailing. The Move Update requirement is explained in greater detail in Module 4.

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This is a graphic of a pencil. Exercise 1 - 3

Directions: Circle the best response or fill in the blank to answer the following questions. Check your answers when you have completed the exercise.

1. Which of the following is not required by law to be mailed as either First-Class Mail or Express Mail?

 a.  personal correspondence
 b.  a bill or statement of account
 c.  an advertising circular
 d.  matter intended to be closed to postal inspection

2. A Presorted First-Class Mail mailing consists of a minimum of __________ pieces.

3. Letter-and card-size mailpieces must bear a ____________ point barcode to be eligible for prebarcoded rates.

4. Addresses in an automation mailing must be matched to the ZIP+4 code national database using ____________ certified matching software within __________ months before mailing.

5. You must pay an annual mailing fee prior to depositing discounted First-Class Mail mailings with the Postal Service.

 a.  true
 b.  false

6. Only First-Class Mail may bear the distinctive red diamond-bordered design.

 a.  true
 b.  false

7. All discounted First-Class Mail mailpieces must be marked "Auto."

 a.  true
 b.  false

8. Full-rate, single-piece, First-Class Mail mailpieces must be marked "First-Class Mail."

 a.  true
 b.  false

Answers to Exercise 1 - 3

1. c, an advertising circular; mass produced, identical items like an advertising brochure are not required to be mailed as First-Class Mail.

2. 500; this is the minimum number of pieces required to make a discounted First-Class Mail mailing.

3. delivery; a delivery point barcode is required on letter-size mailpieces at the automation rates.

4. CASS, 6; Coding Accuracy Support System (CASS) certified software must be used every 6 months to derive the ZIP+4 code information encoded in a qualifying barcode for automation rates.

5. a, true; mailers submitting discounted First-Class Mail mailings must pay the First-Class Presort fee at each office of mailing once every 12 months.

6. b, false; only First-Class Mail mailpieces may bear the green diamond-bordered design. Borders of other colors (such as red) may be used on mailpieces of any class.

7. b, false; at a minimum, all presorted, discounted, First-Class Mail mailpieces must be marked "First-Class Mail." Pieces may or may not be required to be marked "Auto," depending on the barcode placement and use of the "Presorted" marking.

8. b, false; there is no required marking for full-rate, single-piece, First-Class Mail.

1
Classes of Mail--Standard Mail 

The purpose of this portion of the module is to show you how to distinguish Standard Mail from other classes of mail, and discuss the required
mailpiece characteristics and procedures for mailing at Standard Mail rates.

This is a graphic of an open book. WHAT YOU WILL LEARN ABOUT STANDARD MAIL 

Upon completion of this portion of the module, you should be able to do the following:


WHAT IS STANDARD MAIL?

Standard Mail consists of mailable matter weighing less than 16 ounces that is not mailed or required to be mailed as First-Class Mail and not entered as Periodicals mail.

Standard Mail may be opened for postal inspection, and must be of a non-personal nature. The following articles qualify as Standard Mail:

Personal Information
Personal information may not be included in a Standard Mail mailpiece unless all of the following conditions are met;

SERVICE GUARANTEE

Standard Mail may receive deferred service. The Postal Service does not guarantee delivery within a specified time period.

WEIGHT AND SIZE LIMITATIONS

Qualifying Standard Mail mailpieces must be less than 16 ounces. This imposes an effective size limitation due to the necessary weight of the packaging and contents.

RATES

Standard Mail consists of presorted, discounted rate offerings. There is no Standard Mail single-piece rate.

Presorted Standard Mail 

To qualify for presort rates, each mailing must consist of at least 200 pieces or 50 pounds of individually addressed pieces. Mailers must properly prepare, presort, package, label, and tray (letter mail) or sack (flats) these mailings for presort discounts. Packaging, labeling, traying, and sacking requirements for the various presort levels are discussed in DMM 445.5.0.

The Domestic Mail Manual Eligibility module lists the qualifications for the available Standard Mail rates:

A minimum per piece rate applies to Enhanced Carrier Route rate pieces weighing 3.3 ounces or less and Regular Standard Mail nonautomation and automation rate pieces weighing 3.3 ounces or less.

For the minimum per piece rates (the minimum postage paid for each piece), the Postal Service categorizes mail as either "letters" or "nonletters" (flats) based on the size standards in DMM 101.1.0. For automation rates, mail is assigned to the "nonletter" category based on the automation-compatible standards in DMM 301.3.0.

Pieces exceeding the weight limits stated above are subject to a two-part, piece/pound rate that includes a fixed charge per piece and a variable pound charge based on weight. The basic postage rate applies to pieces meeting the minimum preparation standards.

Many mailers use presort software to automate the sortation of their mailings. The Postal Service certifies presorting software under the Presort Accuracy Validation and Evaluation (PAVE) program. Software vendors voluntarily submit their presorting programs to have them PAVE-certified.

Usually, presorted mailings must be accompanied by sortation reports printed by Presort Accuracy Validation and Evaluation (PAVE) certified software. Alternatively, this documentation may be printed in a standardized format.

Automation Rates

Automation rates are available for delivery-point barcoded Standard Mail letters compatible with barcode sorter processing. Prebarcoded flat-size pieces must be automation compatible.

Each mailing must be presorted and consist of at least 200 pieces or 50 pounds. Letter-size mailpieces must bear the correct delivery point barcode to be eligible for the prebarcoded rate.

Each address must be from a list that has undergone the delivery-point or ZIP+4 code matching process using Coding Accuracy Support System (CASS) certified software. This software process must occur within 6 months of the mailing date. A list of currently certified programs and vendors is available from a postal business center, by calling 1-800-238-3150, or by visiting our website at www.usps.com.

Flat-size mail may use either the correct delivery point barcode or the correct ZIP+4 (9-digit) barcode to qualify for automation rates, but identical CASS requirements apply in either case.

One hundred percent of the total pieces in each automation rate mailing must bear a CASS-certified ZIP+4 code or delivery point barcode for the address on the mailpiece.

Enhanced Carrier Route Rate

All pieces in an Enhanced Carrier Route Standard Mail mailing must:

Mailers are responsible for the proper make-up of mail for Enhanced Carrier Route Standard Mail. You must update the carrier route information within 90 days of mailing.

Carrier route codes must be applied to mailings using Coding Accuracy Support System (CASS) certified address matching software and the current USPS Carrier Route Information System (CRIS) scheme or other approved method (DMM 343.6.2).

Destination Entry Rates

In addition to presort rate discounts, Standard Mail may also qualify for destination rate discounts. Destination entry rate discounted mailings must be prepared in accordance with DMM 246.2.0 and deposited at the corresponding destination postal facility. DMM 705.15.0 describes the plant-verified drop shipment (PVDS) postage payment option for destination rate mailings. Only one of these destination entry reductions may be claimed for each mailpiece (DMM 246.2.0).

AUTHORIZATION AND FEES

An annual mailing fee (DMM 243.1.6) must be paid every 12 months at each Post Office of mailing. Depending on your choice of postage payment method, an additional fee may be required to enter the mail of your clients as well.

NONPROFIT STANDARD MAIL

Qualified nonprofit organizations are those that are not organized for profit and with none of their net income benefiting any private stockholder or individual.

To mail at Nonprofit Standard Mail rates, you must receive authorization from the Postal Service. Proof of nonprofit status (except for qualified political committees), must be provided by the organization when applying for authorization to mail at the Nonprofit Standard Mail rates.

The following types of organizations may be qualified to use Nonprofit Standard Mail (DMM 703.1.0):

Nonprofit Standard Mail is subject to the same requirements and restrictions as regular Standard Mail. In addition, there are many requirements that are unique to Nonprofit Standard Mail.

The Postal Service requires a separate nonprofit rate authorization at each entry Post Office. An organization may not delegate or lend the use of its nonprofit rate authorization to any other person or organization. The name and return address of the authorized nonprofit organization must appear either on the outside of the mailpiece or in a prominent location on the material being mailed.

Mailings at the Nonprofit Standard Mail rates may not contain advertising for credit, debit, or charge cards or similar financial instruments. There are restrictions for advertising insurance and travel arrangements as well. Other types of advertising (generally advertising related to the purpose of the organization) are allowed under certain conditions. See Publication 417, Nonprofit Standard Mail Eligibility, for more details.

This open book graphic indicates that the materials for further reference are not included in this course. They are often available upon request at your local mailing requirements office or Post Office. Publication 417, "Nonprofit Standard Mail Eligibility," is available from your local Business Mail Entry office or postmaster.

Cooperative mailings may be made only when each of the cooperating organizations is individually authorized to mail at Nonprofit Standard Mail rates at the Post Office where the mailing is deposited.

POSTAGE PAYMENT

The postage rate that must be paid is either the minimum per piece rate or the piece/pound rate, as reduced in either case by any discounts for which the piece is eligible.

You may pay postage for presorted Standard Mail mailings by postage meter, permit imprint, or precanceled stamps. A postage statement must always accompany any presorted Standard Mail mailing, including:

Standard Mail & Nonprofit Standard Mail

ENVELOPE MARKINGS AND ENDORSEMENTS

Each piece of nonautomation Standard Mail must be printed or rubber-stamped with the basic rate and class marking "Presorted Standard" or "PRSRT STD."

Qualifying mailings at the nonprofit rates must instead be marked "Nonprofit Organization," "Nonprofit Org," or "Nonprofit." These basic rate markings must be printed either as part of, or immediately adjacent to, the permit imprint, precanceled stamp, or meter stamp.

In addition to the above markings, pieces entered at Enhanced Carrier Route Standard Mail rate must be identified with an "ECRLOT," "ECRWSH," or "ECRWSS" as part of the permit imprint, or it may be printed or rubber-stamped above the address in the area to the left or below the permit imprint, meter stamp, or precanceled stamp. Another choice is to place these additional rate markings in the address area on either the line above the address or, preferably, two lines above the address.

Automation Mail

In addition to the basic class marking, all pieces in an automation rate mailing must be printed or stamped "AUTO" in any of the locations previously listed. The Postal Service does not require the "AUTO" endorsement if the mailpieces are barcoded in the address block.

POSTAL HANDLING OF UNDELIVERABLE MAILPIECES

No forwarding or return services are provided for rate Standard Mail without a mailer's endorsement. Undeliverable, unendorsed Standard Mail is treated as waste. Mailers may request specific handling by using an ancillary service endorsement. Ancillary service endorsements are covered in module four: Addressing.

This exclamation point graphic represents critical decision points, cautions, and important notations. Tax exempt nonprofit status with the IRS is not the same as a Nonprofit authorization with the USPS. Prior to printing their mailpieces, be sure that a mailer who states that they are "non-profit" is actually authorized by the USPS.

ENCLOSURES

As defined in DMM 243.2.5, some attachments and enclosures may be included with Standard Mail. For example, an invoice, if it relates only to the matter with which it is mailed, may be enclosed or attached in an envelope marked "Invoice Enclosed." Instructions or directions for the use of the item mailed may also be enclosed or attached.

Incidental First-Class Mail

Incidental First-Class Mail matter may be enclosed in or attached to Standard Mail merchandise (including books but excluding merchandise samples) or any Package Services mailpiece without payment of First-Class Mail postage.

To qualify as "incidental," the enclosure must:

Examples of incidental enclosures include the following:

Nonincidental First-Class Mail

Nonincidental First-Class Mail may be attached to or enclosed in pieces of Standard Mail. Additional postage at the First-Class Mail rate must be applied to the outside of the mailpiece; it can be added to the Standard Mail postage or affixed separately. The mailer must write, stamp, print, or typewrite the endorsement "First-Class Mail Enclosed" on the mailpiece above the address and below the postage.

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This is a graphic of a pencil. Exercise 1 - 4

Directions: Circle the best response or fill in the blank to answer the following questions. Check your answers when you have completed the exercise.

1.  Standard Mail must weigh less than __________ ounces.

2.  All matter mailed at Standard Mail Rates must be personal in nature.  True  or  False.

3.  Which of the following articles may not be mailed at Standard Mail rates?

a.  merchandise
b.  booklets
c.  flyers
d.  bill for goods or services

4.  Each Standard Mail presorted mailing must consist of a minimum of __________ pieces or __________ pounds.

5.  The name of the authorized nonprofit mailer must appear prominently on the outside of any mailpiece mailed at the nonprofit rates of postage.

a.  true
b.  false

6.  A nonprofit organization may make joint mailings at the Standard Mail nonprofit rates, at their discretion, with other unauthorized entities.

a.  true
b.  false

7.  Nonprofit mailings are subject to content-based restrictions for:

a.  editorial content
b.  advertising
c.  punctuation
d.  none of the above

8.  A presorted Standard Mail mailing fee must be paid every ______ months.

9.  The endorsement "____________ _____________" must appear on every piece of presorted regular Standard Mail either as part of, or immediately next to, the postage area.

Answers to Exercise 1 - 4

1.  16; Standard Mail matter weighing 16 ounces or more must be sent as Package Services, or may be mailed by Priority or Express Mail.

2.  false; personalized material is required to be sent at First-Class Mail rates.

3.  d, bill for goods or services; by definition, a bill must be mailed as First-Class Mail. However, a bill for merchandise may be sent with the merchandise at the Standard Mail rates as an incidental enclosure.

4.  200, 50; are the minimum volume requirements for a discounted, presorted Standard Mail mailing.

5.  b, false; the name of the authorized nonprofit organization must appear either prominently on the inside of the piece or on the outside. It is not   required to always appear on the outside of the mailpiece. However, if the piece bears any name and return address, it must be that of the authorized organization.

6.  b, false; an authorized nonprofit cannot share with, or loan their authorization to, another organization. Multiple authorized organizations however, may participate in a joint mailing, under certain conditions.

7.  b, advertising; some specific types of advertising are prohibited. Other advertising is allowed, however, under certain conditions.

8.  12; this is an annual mailing fee.

9.  "Presorted Standard" or "PRSRT STD"; all regular rate Standard Mail pieces are required to have a basic rate marking. Qualifying nonprofit mailpieces must be marked: "Nonprofit Organization," "Nonprofit Org.," or simply "Nonprofit."

1
Classes of Mail--Package Services

The purpose of this portion of the module is to show you how to distinguish
Package Services from other classes of mail, and discuss the required
mailpiece characteristics and procedures for mailing at Package Services rates.

This is a graphic of an open book. WHAT YOU WILL LEARN ABOUT PACKAGE SERVICES

Upon completion of this portion of the module, you should be able to do the following:

WHAT IS PACKAGES SERVICES?

Package Services consists of merchandise, printed matter, mailable live animals, and other articles that are not required to be mailed as other classes of mail. Package Services includes a number of subclasses, each with its own unique characteristics and rate structure.

SERVICE GUARANTEE

Package Services may receive deferred service. Although the Postal Service has established delivery standards for Package Services, it does not guarantee delivery by a specific date.

WEIGHT AND SIZE LIMITATIONS

There is no minimum weight requirement for Package Services.

Generally, Package Services mailpieces may be no heavier than 70 pounds or greater than 108 inches in length and girth combined. Mailpieces sent as Parcel Post, however, may reach up to 130 inches in combined length and girth. Bound Printed Matter may weigh no more than 15 pounds.

PARCEL POST RATES

You may mail any Package Services matter at Parcel Post rates, subject to the basic standards. Parcel Post rates are determined by weight (in 1-pound increments with fractions always rounded up to the heavier weight), zone (geographic destination), and machinability. Parcel Post mailpieces mailed at the applicable "Oversized" rate may reach a maximum of 130 inches in length and girth.

Inter-BMC (Bulk Mail Center) rates for machinable parcels

Inter BMC machinable rates apply to articles which weigh 35 pounds or less and are otherwise machinable. These articles originate within the service area of a Bulk Mail Center (BMC) or Auxiliary Service Facility (ASF) and destinate outside that area.

Inter-BMC rates for nonmachinable parcels

Inter-BMC rates for nonmachinable parcels (with the nonmachinable surcharge included) apply to articles which weigh more than 35 pounds or are otherwise nonmachinable. These articles originate within the service area of a BMC or ASF and destinate outside that area. Machinable criteria is covered in module three; Processing Categories.

Intra-BMC rates for all parcels

Intra-BMC rates apply to Parcel Post mailpieces which originate and destinate for delivery within the same service areas of a BMC or ASF. There are higher Intra-BMC rates, which include a surcharge, for nonmachinable parcels than for machinable parcels. The Intra-BMC rates also apply to Parcel Post mailpieces originating and destinating within Alaska, Hawaii, or Puerto Rico.

ZONE CHARTS

The Postal Explorer CD contains a Zone Chart reference. Use this function to determine the appropriate zone from your origin ZIP Code. Zone charts may also be accessed at www.usps.com/ncsc/addressmgmt/zonechart.htm

This open book graphic indicates that the materials for further reference are not included in this course, They are often available upon request at your local mailing requirements office or Post Office. Contact your local postmaster or mailing requirements office for the official Zone Chart for your originating Post Office. This listing will also define your local "Intra-BMC" service area by 3-digit ZIP Code prefix.
This graphic indicates that the publication is on the Postal Explorer CD and is also available in hardcopy from your local Post Office.
pe.usps.com

Presorted Parcel Post

USPS regulations include two presort options for Parcel Post. These options are:

1. Origin Bulk Mail Center (OBMC) presort.

OBMC presort rates apply to both machinable and nonmachinable parcels sorted to either BMCs or ASFs. To qualify for these discounts, mailings must be presented at a BMC.

2. Bulk Mail Center (BMC) presort.

BMC presorted parcels are entered at any postal facility other than a BMC.

Mailings prepared under either presort option must consist of at least 50 pieces of Parcel Post. For further information, including a complete description of the sortation requirements for these options, see DMM 455.4.0.

Parcel Select Rates

Like Standard Mail, Package Services Parcel Post also qualifies for destination rate discounts. These discounts include three different rates:

  1. DBMC (destination bulk mail center).
  2. DSCF (destination sectional center facility).
  3. DDU (destination delivery unit).

DSCF and DDU rate discounted mailings must be part of a mailing of 50 or more pieces sorted to 5-digit ZIP Codes using pallets or sacks. Contact your local postal representatives for further information.

BOUND PRINTED MATTER RATES

The Bound Printed Matter subclass: 

This matter may not be stationery, such as blank pads or printed forms, or have the nature of personal correspondence.

Single-Piece rates

Single-piece Bound Printed Matter rates are determined by weight and zone. There are separate Bound Printed Matter rates for flats and parcels. A barcode discount is available for single-piece Bound Printed Matter automatable flats or machinable parcels. A minimum of 50 pieces is required to claim the barcoded discount.

This is a graphical reference to Notice 123, Ratefold.
Notice 123, Ratefold

Presorted Bound Printed Matter

Presorted Bound Printed Matter rates are applicable to mailings of 300 or more pieces of identical weight and size (see DMM 465 for exceptions). Postage is determined by zone (geographic destination) and includes both a per piece and a per pound charge. There are two bulk Bound Printed Matter rates: a basic rate and a carrier route rate (see DMM 463.1.0).

MEDIA MAIL RATES

Books, films, sound and video recordings, printed music, manuscripts, and printed educational reference charts and test materials are among the articles that may be mailed as Media Mail (see DMM 173.3.2).

Postage for articles mailed at Media Mail rates is determined by weight without regard to geographic zone. In addition to single-piece rates, there are two levels of presort (5-digit and basic).

Presorted Media Mail

The Presorted Media Mail 5-digit rate applies to mailings of at least 300 properly prepared pieces presorted to 5-digit ZIP Code locations. The Presorted Media Mail basic rate applies to mailings of at least 300 properly prepared pieces presorted to Bulk Mail Centers. The size and content of each piece need not be identical when qualifying for either presort rate (see DMM 373.3.2).

LIBRARY MAIL RATES

Books, sound recordings, printed music, and museum materials are among the articles that may be sent at the Library Mail rate, but only by mailers specified in DMM 483.2.

The Library Mail rate is essentially reserved for the exchange of items between schools, libraries, museums, and certain nonprofit organizations. Postage for these articles is determined by weight in one pound increments without regard to geographic zone.

Presorted Library Mail

The Postal Service includes provisions for presorting Library Mail to qualify for 5-digit and basic presorted rates. The requirements and the rates for this option are the same as those for presorted Media Mail.

AUTOMATION RATES

The Postal Service offers automation rates for BMC-processed machinable parcels bearing mailer applied 5-digit ZIP Code or ZIP+4 parcel barcodes. To qualify, pieces must be part of a mailing of at least 50 pieces of any Package Services subclass.

The barcoded discount is available for all machinable parcels at Package Services rates except for:

This course provides additional information on parcel barcode discounts in modules five and six.

AUTHORIZATION AND FEES

An annual mailing fee must be paid every 12 months for each subclass that you desire to mail at discounted rates. This fee must be paid at each post office of mailing. For instance, mailers of Presorted Media Mail rates must pay a mailing fee every 12 months at each office of mailing.

All discount options for the particular subclass are covered by a single fee per subclass. The USPS does offer pickup service for single-piece rate Parcel Post mail. There is a separate fee, per pickup, for this service.

POSTAGE PAYMENT

Postage for Package Services single-piece rate is typically paid by either permit imprint or meter stamp. Postage for Package Services mailings that require a minimum mailing quantity or presort must be paid with meter stamps or permit imprints.

The correct postage statement must always accompany any presorted Package Services mailing, including:

Bound Printed Matter

Package Services—Parcel Post—Parcel Select

Media Mail and Library

ENVELOPE MARKINGS, ENDORSEMENTS, AND ENCLOSURES

The required subclass markings must appear in the postage area on each mailpiece. Pieces not clearly marked as required are treated as single-piece Parcel Post and are subject to additional postage as necessary.

Certain written additions and enclosures are allowed to accompany Package Services without the payment of additional postage. Permissible additions and enclosures applicable to all Package Services are described in DMM 402. Other written additions or enclosures may be permitted for specific types of Package Services.

Parcel Post

All Parcel Post must bear the subclass marking "Parcel Post" or "PP." This marking must appear as part of the permit imprint, or above the address and to the left or below the permit imprint.

In addition, mailings submitted for DSCF, DDU, and DBMC entry rates must also be marked "Drop Ship,"  "D/S," or "Parcel Select" or both.  If "Parcel Select" is shown in the postage area, then no other marking is required. The marking may appear either in the postage area or in the line above, or two lines above the address as described in DMM 402.2.2.

In addition to the authorized written additions and enclosures described in DMM 243.2.7, any printed matter mailable as Standard Mail may be attached or enclosed.

Bound Printed Matter

Each piece claimed at single-piece Bound Printed Matter rates must be marked "Bound Printed Matter" or "BPM" in the postage area on the mailpiece. Each piece claimed at presorted Bound Printed Matter rates must also have a "Presorted" or "PRSRT" marking in addition to the basic subclass.

This checkbox graphic represents clarifications and cautions regarding postal acceptance procedures. Correct rate markings are critical to the USPS's rate setting process. As such, they are a key requirement for acceptance at the Business Mail Entry Unit. Check with your local postal officials if you are unsure of the proper rate and class markings.

Carrier route Bound Printed Matter must show the proper subclass marking and the rate marking "Carrier Route Presort" or "CAR-RT SORT." The CAR-RT SORT marking must appear either in the postage area or in the line above, or two lines above the delivery address. Additional authorized enclosures or attachments for Bound Printed Matter include order forms, reply cards or envelopes, any printed matter mailable as Standard Mail, and incidental samples of merchandise.

Media Mail

The words "Media Mail" must appear on each piece mailed at the single-piece rate either as part of the permit indicia or above the address and below or to the left of the postage. You must add the "Presorted" endorsement or "PRSRT" abbreviation Media Mail" to each piece mailed at that rate.

Additional enclosures or attachments authorized for Media Mail include one order form, a reply card or envelope, and incidental announcements of new books.

Library Mail

Each piece of Library Mail must be marked or "Library Mail" in the postage area. Presorted Library mail must also bear the required "Presorted" or "PRSRT" markings.

Permissible enclosures for books and sound recordings mailed at the Library Mail rate include one envelope or addressed postcard, one order form, and incidental announcements of books (when mailed with books) or sound recordings (when mailed with sound recordings).

POSTAL HANDLING OF UNDELIVERABLE MAILPIECES

Unless otherwise endorsed, undeliverable Package Services, except for BPM, will be forwarded locally (defined as the same single-ZIP Code or multi-ZIP Coded Post Office) for one year at no additional charge.

Nonlocal forwarding for one year will be provided for an additional charge. If the period for forwarding has expired, the Postal Service will return the article to the sender and charge the appropriate return postage (see DMM 507.1.0).

Mailers may request specific handling by using an ancillary service endorsement. Ancillary service endorsements are covered in module four: Addressing.

Bound Printed Matter with no ancillary service endorsement and no special service is disposed of by the Postal Service. It is neither forwarded nor returned to the sender. BPM bearing a special service endorsement without an ancillary service endorsement is treated as "Forwarding Service Requested." (DMM 507.1.5.4)

SUMMARY

While complex, the proper classification of your mailpiece is necessary for a satisfying mailing experience. Knowing the correct class of your prospective mailpiece allows you to more accurately estimate postage costs and delivery times. Proper classification ensures no unexpected surprises or delays during postal acceptance and verification at the Business Mail Entry Unit. Seek expert assistance if you are at all unsure.

This checkbox graphic represents clarifications and cautions regarding postal acceptance procedures.  Postal classification "experts" can be found among your District's Business Mail Entry (BME) staff and at the governing Pricing and Classification Service Center (PCSC).

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This is a graphic of a pencil. Exercise 1 - 5

Directions: Circle the best response or fill in the blank to answer the following questions. Check your answers when you have completed the exercise.

1.  Which of the following may be mailed as Package Services?

a.  personal correspondence
b.  a bill for services
c.  merchandise
d.  matter sealed against postal inspection

2.  The maximum length and girth for Package Services articles is 108 inches, except for the ____________ ____________ subclass, which has a maximum of ________ inches.

3.  Intra-BMC (as opposed to Inter-BMC) Parcel Post rates apply when the article is mailed from the service area of a BMC or ASF and is intended for delivery within the same ____________ ____________ .

4.  Bound Printed Matter rates apply to certain pieces no more than ________ pound(s).

5.  Mailpieces that qualify for Bound Printed Matter must consist of at least 90 percent ____________ sheets, not blank pads or forms, that are permanently ____________ together.

6.  Presorted Bound Printed Matter may be mailed at a basic rate, a barcoded rate, or a ____________ ____________ rate.

7.  Which of the following entities may not normally mail at the Library Mail rate?

a. museums
b.  savings and loan institutions
c.  private universities
d.  nonprofit organizations

8.  Each piece of Package Services must be marked: "Package Services."

a. true
b. false

Answers to Exercise 1 - 5

1.  c, merchandise; of these choices, only merchandise may be sent as Package Services. First-Class Mail matter such as bills and invoices, directly relating to the qualifying material may be included at the Package Services rates as an incidental attachment or enclosure.

2.  Parcel Post, 130; only Parcel Post may exceed the 108 inches maximum length and girth.

3.  service area; Intra is "within" the service area of a BMC or ASF, Inter is "without" or "between."

4.  15; fifteen pounds is the maximum for a qualifying Bound Printed Matter mailpiece. 

5.  printed, bound; Bound Printed Matter rates are not intended to apply to pads of stationery, printed forms, or blank pages.

6.  Carrier Route; The Bound Printed Matter subclass also includes a Carrier Route presort option.

7.  b, savings and loan institutions; they are a business, not an organization targeted to receive these special rates.

8.  b, false; each piece of  Package Services mail must bear the basic rate marking for the subclass (e.g., Parcel Post or Bound Printed Matter).

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Table of Contents