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Quick Service Guide 201a

Commercial Letters and Postcards

Designing Letters and Postcards for Automated Processing

January 22, 2012
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Related QSGs

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230d, First-Class Mail Automation Letters and Postcards

240c, Standard Mail Automation Letters

707f, Periodicals Barcoded (Automation) Letters

Overview

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Letter-size mail and card-size pieces meeting the applicable automation standards are entitled to automation prices. This Quick Service Guide summarizes the standards for mail with 100% delivery point barcodes and mail without barcodes processed on USPS optical character readers (OCRs).

Physical Standards (201.3.0, 708.4.0)

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Must meet all physical standards in 201.3.0.

Aspect ratio from 1.3 to 2.5 (201.3.7).

Dimensions:

Maximum Weight:

1. Heavy letters over 3 ounces, if barcoded, must bear an address block delivery point barcode under 201.3.6, and be part of a 100% delivery point or Intelligent Mail barcoded mailing. Heavy letters must be prepared in a sealed envelope, and may not contain stiff enclosures or be prepared as a self-mailer or booklet-type mailpiece.

Prohibitions:

Other machinability standards:

Pieces with delivery point barcodes or Intelligent Mail barcodes must meet all standards in 708.4.0:

Barcode in Address Block (202.5.0)

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When the barcode is included as part of the address block the barcode must be placed in one of these positions:

Physical Standards for Automation-Compatible Mail (201.3.0)

This graphic describes the physical standards for automation-compatible mail as described in the text below.

Barcode Location: delivery point barcode or Intelligent Mail barcode either within address block or within barcode clear zone in lower right corner of mailpiece (202.5.0).

Address Block Barcode: (202.5.0) Within address block (shown by dashed lines) must be:

The minimum clearance between the barcode and any information line above or below it within the address block must be at least 0.040 (1/25) inch for POSTNET barcode or 0.028 inch for an Intelligent Mail barcode. The separation between the barcode and the top line or bottom line of the address block must not exceed 0.625 (5/8) inch.

Recommended Address Placement:

On a letter-size piece, the recommended address placement is within the optical character reader (OCR) read area, which is a space on the address side of the mailpiece defined by these boundaries (202.2.1):

Envelope Window and Label Placement:

0.125 (1/8) inch—minimum clearance between leftmost and rightmost bars and any printing or window edge.

0.040 (1/25) inch—minimum clearance between POSTNET barcode and top and bottom edges of window.

0.028 inch—minimum clearance between Intelligent Mail barcode and top and bottom edges of window.

For envelope window, a clear space must be maintained when insert is moved to its full limits in each direction within envelope (202.5.0).

Address Label Barcode Placement:

0.125 (1/8) inch—minimum clearance between the barcode and the left and right edges of the address label.

0.040 (1/25) inch—minimum clearance between POSTNET barcode and top and bottom edges of address label.

0.028 inch—minimum clearance between Intelligent Mail barcode and top and bottom edges of address label.

For Barcode in Lower Right Corner Location: Leftmost bar between 4-1/4 inches and 3-1/2 inches from right edge (202.5.0).

Barcode Window: If the barcode is printed on an insert to appear through a window in the lower right corner, see 202.5.8.

Barcode Skew: The combined effects of positional skew (slant or tilt of the entire barcode baseline) and rotational skew (slant or tilt of the individual barcode bars) for a barcode on a card-size or a letter-size piece must be limited to a maximum rotation of the bars of ±5 degrees from a perpendicular to the bottom edge of the piece. The individual bars of a barcode must not shift (be vertically offset) more than 0.015 inch from the average baseline of the barcode (708.4.4.1).

 

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