Quick Service Guide 230d
Commercial Letters and Cards
First-Class Mail Automation Letters and Cards
May 12, 2008
Physical Standards (201)
Maximum weight: 3.5 ounces.
Heavy letter mail weighing more than 3 ounces must have a barcode in the address block and be prepared in a sealed envelope in 22.214.171.124.
For an overview of the physical standards for commercial letters and cards, see Quick Service Guide 201.
Prices and Fees (233.1.0)
Annual $180.00 presort mailing fee.
First-Class Mail is required for personal correspondence, handwritten or typewritten material, and bills or statements of account. It also may be used for any mailable item including advertisements and lightweight merchandise.
Eligibility Standards (233.5.0)
Mailings of 500 or more addressed pieces, 100% delivery point or Intelligent Mail barcoded, sorted, and marked as described below. All pieces must be automation-compatible (201.3.0). Pieces mailed at card prices and pieces mailed at letter prices must meet separate 500-piece minimums.
Each piece must also include a complete delivery address with correct ZIP Code or ZIP+4 code.
Addresses on all pieces must be updated within 185 days (95 days, effective November 23, 2008) before mailing through a USPS-approved address update method (e.g., ACS, NCOALink, FASTforward, or the appropriate ancillary service endorsement except Forwarding Service Requested, under 507.1.5). For an overview of the Move Update standards, see Quick Service Guide 230a.
Addresses must be matched using CASS/MASS-certified process within 180 days before mailing.
All letter-size reply cards and envelopes (business reply, courtesy reply, and metered reply mail) provided as enclosures must meet the standards in 201.3.14.
Mailers can apply Repositionable Notes to letters for an additional charge of $0.005. See 705.21.0.
Postage Payment and Documentation (234)
Additional standards apply to mailings of nonidentical-weight pieces.
Mail Preparation (235)
Mark each piece: "First-Class," and "AUTO" in the postage area. For optional marking location, see 202.3.0. Pieces bearing a delivery point barcode or an Intelligent Mail barcode in the address block or on an insert visible through a window do not require the additional "AUTO" marking. Pieces not marked "AUTO" must bear both the "Presorted" or "PRSRT" and "First-Class" markings. For price markings applied by MLOCRs, see 202.3.5. Pieces not claimed at an automation price must not be marked "AUTO" unless single-piece postage is affixed or a corrective single-piece price marking is applied under 126.96.36.199.
When preparing full trays, mailers must fill all possible 2-foot trays first; if there is mail remaining for the presort destination, mailers must use a combination of 1-foot and 2-foot trays that result in the fewest total number of trays for that presort level.
Barcoded tray labels required (235.4.9).
See page two for preparation and labeling.
Enter and Deposit (236)
Mailing entered at an acceptance point designated by USPS.
For the specific DMM standards applicable to this category of mail, consult the DMM sections referenced above and the general sections within each DMM module.
4. Use "5D BC" on 5-digit trays; on 5-digit scheme trays, use "BC 5D SCHEME."
5. Use "3D BC" on 3-digit trays; on 3-digit scheme trays, use "BC 3D SCHEME" and, if applicable, as shown in L002, Column B, followed by the letter "A," "B," or "C."