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Quick Service Guide 707g
Special Standards
Periodicals—Automation Flats

January 2006
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Related QSGs

707a, Periodicals General Information and Eligibility
301a, Designing Flats for Automated Processing

 

Physical Standards (301, 707.3)

Maximum weight:

  • 20 ounces for automated flat sorting machine (AFSM).
  • 6 pounds for upgraded flat sorting machine (UFSM).

For an overview of designing flats for automated processing, see Quick Service Guide 301a.

 

Rates and Fees (707.1)

Rates include addressed piece charge, pound rates (advertising and nonadvertising), and applicable discounts; factors include place of mailing, destination, presort, etc.

5-Digit, 3-digit, and basic rates are bundle-based. Outside-County rates apply; In-County rates apply to all eligible in-county copies of other than requester publications (707.11.3).

  • 5-Digit: Six or more pieces sorted to 5-digit bundles and placed into 5-digit, 3-digit, SCF, ADC (L004), and mixed ADC sacks.
  • 3-Digit: Six or more pieces sorted to 3-digit bundles and placed into 3-digit, SCF, ADC (L004), and mixed ADC sacks.
  • Basic:
    • Six or more pieces sorted to ADC bundles and pieces sorted to mixed ADC bundles and placed into ADC and mixed ADC sacks.
    • Fewer than six pieces sorted to 5-digit or 3-digit bundles.

Destination entry discounts (DSCF and DADC) have additional standards (707.28).

Not all presort levels may be claimed in combination with other automation or destination entry discounts.

Pallet discount: $0.005 per-piece discount available for each addressed nonletter-size piece prepared in bundles on pallets (outside-county only).

Destination entry pallet discount: $0.016 per-piece discount available for each addressed nonletter-size piece prepared in bundles on destination entry pallets.

Ride-Along rate available for items up to 3.3 ounces eligible as Standard Mail (707.15).

 

Eligibility (707.4, 707.14)

For authorized publications (e.g., magazines and newspapers) whose primary purpose is transmitting information. Periodicals must be issued at least four times a year at a stated frequency from a known office of publication and be formed of printed sheets. General and requester publications must have an established list of subscribers or requesters. All pieces within each mailing must be in the same processing category.

Mailings eligible for automation discounts must contain automation-compatible (301.3), 100% ZIP+4 barcoded or delivery point barcoded (302.4) pieces, sorted as described below.

Each piece must include a complete delivery address with correct ZIP Code or ZIP+4 code.

For address standards, see 707.4; for barcode quality standards, see 707.14; and for CASS/MASS, see standards in 708.3.

Addresses matched using CASS/MASS-certified process within 180 days before mailing.

All letter-size reply cards and envelopes (business reply, courtesy reply, and metered reply mail) provided as enclosures must meet the standards in 707.14.1.2.

Mailers can apply Repositionable Notes ("sticky notes") for an additional charge of $0.015. See 709.7.

 

Postage Payment and Documentation (707.16, 707.17)

Advance deposit account(s) at original and each additional entry post office, unless authorized under Centralized Postage Payment (CPP) (707.16.5).

Documentation:

  • Postage statement: Form 3541, Periodicals One Issue or One Edition, or approved facsimile.
  • Supporting documentation: required by rates claimed, including marked copy. Documentation generated by PAVE-certified software or printed in standardized format.
  • Form 3553 for address and barcode accuracy must be retained by mailer for 1 year (708.3.5.2).

 

Mail Preparation (707.25)

Bundle preparation, labeling, and sacking (brown sacks only): see reverse.

Pink barcoded sack labels required (707.21.5). See reverse for pink sack label Line 2 information.

Pieces meeting specifications for the automated flat sorting machine (AFSM) 100 in 301.3.3 must be prepared in separate bundles from pieces meeting specifications for the upgraded flat sorting machine (UFSM) 1000 in 301.3.4. Separate bundle minimums (707.25.1.5) must be met for each bundle type. Within each bundle, mailers may combine pieces of nonidentical weights if authorized under 705.2. AFSM 100 and UFSM 1000 bundles may be combined in the same sack or on the same pallet.

Any mailing job that contains bundles of Presorted flats and bundles of automation flats must be cosacked using 705.9.

 

Enter and Deposit (707.27)

Only at authorized original and/or additional entry post office(s), unless authorized exceptional dispatch under 707.27.3.

For the specific DMM standards applicable to this category of mail, consult the DMM sections referenced above and the general sections within each DMM module.

 

Bundling and Sacking Sequence (707.25)


5-Digit (Required)1

Bundles: Pieces must be bundled if 6 or more pieces to same 5-digit ZIP Code; fewer than 6 pieces in a bundle permitted.

Labels: Red Label 5 or optional endorse-ment line (OEL) (708.7).

Rate: 5-Digit2


3-Digit (Required)

Bundles: Pieces must be bundled if 6 or more pieces to same 3-digit ZIP Code prefix; fewer than 6 pieces in a bundle permitted.

Labels: Green Label 3 or OEL.

Rate: 3-Digit2

 


ADC (Required)

Bundles: Pieces must be bundled if 6 or more pieces to same ADC (L004); fewer than 6 pieces in a bundle not permitted.

Labels: Pink Label A or OEL.

Rate: Basic


Mixed ADC (Required)

Bundles: Any remaining pieces must be bundled in mixed ADC bundles.

Labels: Tan Label X or OEL.

Rate: Basic

This graphic shows the packaging and sacking sequence for periodicals Automation Flats.

5-Digit

Sacks: Required at 24 pieces; optional with one 6-piece bundle minimum to the same 5-digit ZIP Code.

Barcoded Labels: For Line 1, use city, state, and 5-digit ZIP Code on mail; for Line 2, "NEWS" (or "PER") and "FLTS 5D BC."

3-Digit

Sacks: Required at 24 pieces; optional with one 6-piece bundle minimum to same 3-digit ZIP Code prefix.

Barcoded Labels: For Line 1, use L002, Column A; for Line 2, "NEWS" (or "PER") and "FLTS 3D BC."

SCF

Sacks: Required at 24 pieces (no minimum for required origin/optional entry SCF); optional with one 6-piece bundle.

Barcoded Labels: For Line 1, use L002, Column C; for Line 2, "NEWS" (or "PER") and "FLTS SCF BC."

ADC

Sacks: Required at 24 pieces; optional with one 6-piece bundle minimum to the same ADC (L004).

Barcoded Labels: For Line 1, use L004, Column B; for Line 2, "NEWS" (or "PER") and "FLTS ADC BC."

Mixed ADC

Sacks: Required, no minimum for any remaining bundles placed into mixed ADC sacks.

Barcoded Labels: For Line 1, use L009, Column B; for Line 2, "NEWS" (or "PER") and "FLTS BC WKG."

1. Optional scheme bundling available (707.25) for ASFM 100–compatible flats (301.3.3).

2. Basic rate applies to bundles with fewer than six pieces.

3. Use "PER" if issued less frequently than weekly.

Rate is based on type of bundle regardless of sack in which it is placed.

 

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