Quick Service Guide 240c
Discount Letters and Cards Standard Mail
703, Standard Mail Nonprofit Eligibility
Physical Standards (201)
Maximum weight: 3.5 ounces
Heavy letter mail weighing more than 3 ounces must have a barcode in
the address block and be prepared in a sealed envelope under 220.127.116.11.
For an overview of the physical standards for discount letters and
cards, see Quick Service Guide 201.
Rates and Fees (243.1)
Letters that weigh more than 3.3 ounces but not more than 3.5 ounces
pay piece/pound postage but receive a discount (see 243.7.6).
There are no Standard Mail card rates; cards may be mailed at letter
Destination discounts apply to mail prepared as prescribed by USPS
and addressed for delivery within service area of destination BMC/ASF
Annual $160.00 presort mailing fee (243.3.2).
Letters containing mailable items not required to be sent using First-Class
Mail can be sent using Standard Mail. Standard Mail is typically used
for advertisements and flyers. Additional content restrictions must
be met for authorized nonprofit mailers (703.1).
Eligibility Standards (243.7)
Mailings of 200 or more addressed pieces must be 100% delivery point
barcoded (708.4), sorted, and marked as described below. All pieces must
be automation compatible (201.3). Pieces are eligible
if not required to be mailed at First-Class rates or not eligible for
Periodicals rates. Nonprofit rates require specific authorization (703.1).
Each piece must also include a complete delivery address with correct
ZIP Code or ZIP+4 code.
For address standards, see 243.7.4;
for barcode quality standards, see 708.4 and
CASS/MASS standards in 708.3.
Addresses matched using CASS/MASS-certified process within 180 days
before mailing date.
All letter-size reply cards and envelopes (business reply, courtesy
reply, and metered reply mail) provided as enclosures must meet the standards
Mailers can apply Repositionable Notes ("sticky notes") for
an additional charge of $0.015. See 709.7.
Postage Payment and Documentation (244)
Precanceled stamp (604.3), meter
(604.4), or permit imprint (604.5).
Additional standards apply to mailings of nonidentical-weight pieces.
- Postage statement:
Regular: Form 3602-R or
Nonprofit: Form 3602-N or
- Form 3553 must be retained for
1 year (708.3.5.2).
- Supporting documentation: required unless correct rate is affixed
to each piece or unless each piece is of identical weight and separated
by rate when presented
for acceptance; documentation generated by PAVE-certified software (or
printed in standardized format).
Mail Preparation (245.7)
Marking on each piece in the postage area (202.3):
- Regular: "Presorted Standard" or "PRSRT STD."
- Nonprofit: "Nonprofit Organization" or "NONPROFIT
ORG." or "NONPROFIT."
Pieces with a delivery point barcode printed in the
barcode clear zone
must also bear an "AUTO" marking. For rate markings applied by an
MLOCR, see 202.3.5. Pieces not claimed at
automation rate must not bear an "AUTO" marking.
1-foot or 2-foot trays used (245.3.3) where appropriate (e.g., when
there is enough mail to fill a 2-foot tray, a 2-foot tray must be used).
Barcoded tray labels required (245.4.9).
See reverse for preparation and labeling.
Trays on pallets (705.8.5) are permitted and preferred.
Trays must be sleeved and strapped (246.3.4). See 245.3.5 for exceptions
to strapping for mailings that originate and destinate in delivery area
of same SCF. Strapping
not required on trays placed on
5-digit, 3-digit, and SCF pallets that are secured with stretchwrap.
Enter and Deposit (246)
Mailing entered at an acceptance point designated by USPS.
For the specific
DMM standards applicable to this category of mail, consult the DMM
above and the general sections within each DMM module.
at least 150 pieces to same 5-digit ZIP Code/scheme destination;
only one overflow tray permitted per destination.
Barcoded Labels: For Line 1: use city, state, and 5-digit
ZIP Code on mail; on optional 5-digit scheme trays, use
destination in City State File.
at least 150 pieces to same 3-digit ZIP Code/scheme destination;
smaller quantities not permitted; only one overflow tray
permitted per destination. (Exception: One less-than-full
tray must be prepared for any remaining pieces for each 3-digit
ZIP Code/scheme of SCF serving post office where mail is
Barcoded Labels: For Line 1, use L002, Column B, for destination
at least 150 pieces to same AADC (see L801);
smaller quantities not permitted; pieces within trays grouped
only one overflow tray permitted per destination.
Barcoded Labels: For
Line 1, use L801, Column
B, for destination facility.
for all remaining pieces placed in mixed AADC trays; pieces
within trays grouped by AADC; only one less-than-full tray
permitted per mailing.
Barcoded Labels: For Line 1, use "MXD" followed
by L011, Column B (for BMC/ASF entry, use L010, Column B).
Bundling not permitted except for mailings of card-size pieces and for
pieces in overflow and less-than-full trays.
1. AADC rate for any 3-digit/scheme tray for the origin SCF area containing
fewer than 150 pieces.
2. Use "5D BC" on 5-digit trays; use "BC 5D SCHEME" on
optional 5-digit scheme trays.
3. Use "3D BC" on 3-digit trays; use "BC SCHEME" on
3-digit scheme trays and, if applicable, as shown in L002, Column B,
followed by the letter "A," "B," or "C."
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