Quick Service Guide 240b
Discount Letters and Cards Standard Mail
703, Standard Mail Nonprofit Eligibility
Physical Standards (201)
Maximum weight: 3.3 ounces.
For an overview of the physical standards for discount letters and cards,
see Quick Service Guide 201.
Rates and Fees (243.1)
There are no Standard Mail card rates; cards may be mailed at letter
Destination discounts apply to mail prepared as prescribed by USPS
and addressed for delivery within service area of destination BMC/ASF
Annual $160.00 presort mailing fee (243.3.2).
Letters containing mailable items not required to be sent using First-Class
Mail can be sent using Standard Mail. Standard Mail is typically used
for advertisements and flyers. Additional content restrictions must
be met for authorized nonprofit mailers (703.1).
Eligibility Standards (243.5)
Mailings of 200 or more addressed pieces, sorted and marked as described
below. All pieces must be machinable under 201.1. Pieces are eligible
if not required to be mailed at First-Class rates or not eligible for
Periodicals rates. Nonprofit rates require specific authorization (703.1).
Each piece must include a complete delivery address with correct ZIP
Code or ZIP+4 code.
A certified process must be used at least once a year to ensure accuracy
of 5-digit ZIP Codes.
Mailers can apply Repositionable Notes ("sticky notes") for
an additional charge of $0.015. See 709.7.
Postage Payment and Documentation (244)
Precanceled stamp (604.3), meter
(604.4), or permit imprint (604.5).
Additional standards apply to mailings of nonidentical-weight pieces.
- Postage statement:
Regular: Form 3602-R or Form
3602-EZ or approved facsimile.
Nonprofit: Form 3602-N or Form
3602-NZ or approved facsimile.
- Supporting documentation: required unless correct rate is affixed
to each piece or unless each piece is
of identical weight and separated by rate when presented for acceptance;
documentation generated by PAVE-certified software (or printed
in standardized format).
Mail Preparation (245)
Marking on each piece in the postage area (202.3):
- Regular: "Presorted Standard" or "PRSRT STD."
- Nonprofit: "Nonprofit Organization" or "NONPROFIT
ORG." or "NONPROFIT."
1-foot or 2-foot trays used (245.3.3) where appropriate (e.g., when
enough mail to fill a 2-foot tray,
a 2-foot tray must be used).
See reverse for preparation and labeling.
Use 2-inch tray label (245.4) or
barcoded tray label (recommended) (245.4.9).
Trays on pallets (705.8.5) are permitted and preferred.
Trays must be sleeved and strapped (245.3.4). See 245.3.5 for exceptions
to strapping for mailings that originate and destinate in delivery
area of same
SCF and for
trays not processed at a BMC.
Strapping not required on trays placed on 5-digit, 3-digit, and SCF
pallets that are secured with stretchwrap.
Enter and Deposit (246)
Mailing entered at an acceptance point designated by USPS.
For the specific
DMM standards applicable to this category of mail, consult the
DMM sections referenced
above and the general sections within each DMM module.
full trays only for pieces to same
5-digit ZIP Code; less-than-full trays not permitted.
Labels: For Line 1, use city, state, and 5-digit ZIP Code
for any remaining pieces for same
3-digit ZIP Code prefix placed in 3-digit trays; bundling
not permitted except in less-than-full trays; one less-than-full/overflow
tray permitted per destination. (Exception: One less-than-full
tray must be prepared for any remaining pieces for each origin
3-digit ZIP Code prefix.)
Labels: For Line 1, use L002, Column A, for destination
full trays only for pieces to same AADC (see L801); pieces
grouped by 3-digit ZIP Code prefix; less-than-full trays
Labels: For Line
1, use L801, Column B, for
for any remaining pieces placed in mixed AADC trays; pieces
grouped by AADC; only one less-than-full/overflow tray permitted.
Labels: For Line 1, use L011, Column B (for BMC/ASF entry,
use L010, Column B).
Rates are based on tray in which pieces are placed.
Bundling not permitted except for mailings of card-size pieces and
for pieces placed in less-than-full 3-digit or mixed AADC trays.
1. Only pieces meeting eligibility standards (150 or more pieces to
a 3-digit area) may be prepared in 5-digit or 3-digit trays and be
eligible for the 3/5 rate. The basic rate is applied for any 3-digit
origin SCF not meeting the 150-piece minimum.
Back to Top