Contents Index

 

M800 All Automation Mail

M810 Letter-Size Mail

Summary

M810 describes the preparation standards for letter-size automation rate First-Class Mail, Periodicals, and Standard Mail.

1.0 Basic Standards

1.1Standards

Letter-size automation rate First-Class Mail, Periodicals, and Standard Mail must be prepared under M810 and the eligibility standards for the rate claimed. Bundle and tray preparation are subject to M010, M020, and M030. Trays must bear barcoded tray labels under M032.

1.2Mailings

The requirements for mailings are as follows:

a. General. All pieces in a mailing must meet the standards in C810 and must be sorted together to the finest extent required for the rate claimed. The definitions of a mailing and permissible combinations are in M011.

b. First-Class. A single automation rate First-Class Mail mailing may include pieces prepared at carrier route, 5-digit, 3-digit, AADC, and mixed AADC rates.

c. Periodicals. A single automation rate Periodicals mailing may include pieces prepared at 5-digit, 3-digit, and basic automation rates.

d. Standard Mail. Automation carrier route pieces must be prepared as a separate mailing (meet a separate minimum volume requirement) from pieces prepared at 5-digit, 3-digit, AADC, and mixed AADC rates.

1.3Documentation

A complete postage statement must accompany each mailing. Each mailing also must be accompanied by presort and rate documentation produced by PAVE-certified or MAC-certified software or by standardized documentation under P012. Exception: For mailings of fewer than 10,000 pieces, presort and rate documentation is not required if postage at the correct rate is affixed to each piece or if each piece is of identical weight and the pieces are separated by rate when presented for acceptance. Mailers may use a single postage statement and a single documentation report for all rate levels in a single mailing. Standard Mail mailers may use a single postage statement and a single documentation report (with a separate summary for carrier route and a separate summary for all other rate levels) for both an automation carrier route mailing and a mailing containing pieces prepared at other automation rates when both mailings are submitted for entry at the same time. Combined mailings of more than one Periodicals publication also must be documented under M210 and M220. First-Class Mail and Standard Mail mailings prepared under the value added refund procedures or as combined mailings must meet additional standardized documentation requirements under P014 and P960.

1.4Marking

Except for Periodicals (which require no markings), all automation rate pieces must be marked under M012. Pieces claimed at an automation rate must bear the appropriate class marking and, except as provided in M012, “AUTO” (or “AUTOCR” for carrier route rate). Pieces not claimed at an automation rate must not bear “AUTO” or “AUTOCR” unless single-piece rate postage is affixed or a corrective single-piece rate marking is applied under P100 or P600.

1.5General Preparation

Grouping, bundling, and labeling are not generally required or permitted, except bundling is required in any mailing consisting entirely of card-size pieces and for pieces in overflow, less-than-full, and 3-digit carrier routes trays; pieces must be grouped (or bundled, if applicable) as specified in 2.0 and 3.0; bundle labels are required only for Periodicals.

1.6Carrier Route

Carrier route groups (or bundles, if applicable) may be placed only in carrier route, 5-digit carrier routes, or 3-digit carrier routes trays. Preparation of mail to qualify for automation carrier route rates is optional for First-Class Mail under E140 and Standard Mail under E640.

1.7First-Class Cards

Pieces claimed at First-Class card rates and pieces claimed at First-Class letter rates are each subject to a separate minimum volume criteria whether prepared as separate or combined mailings. Either way, card-size and letter-size pieces may be presented at the same time and reported on the same postage statement.

1.8Presentation

Upon presentation of letter-size automation rate First-Class Mail and Standard Mail mailings to the Postal Service for verification, mailers must present all mixed AADC trays together, and such trays must either be adjacent to one another, or side by side, and must be placed as the top layer(s) on any given container. Containerization instructions for First-Class Mail letters and cards may be established by local USPS managers.

2.0 First-Class Mail and Standard Mail

2.1Carrier Route Pieces

Grouping size, preparation sequence, and labeling: carrier route (only); required (10-piece minimum); use an optional endorsement line or carrier route information line. Group pieces by carrier route in full 5-digit carrier routes trays, using separator cards or tic marks under M020, not bundling. Bundle pieces by carrier route in less-than-full 5-digit carrier routes trays and in all 3-digit carrier routes trays.

2.2Tray Preparation

Preparation sequence, tray size, and Line 1 labeling:

a. Carrier route: optional, but required for rate eligibility (full trays); no overflow; for Line 1, use city, state, and 5-digit ZIP Code destination of pieces, preceded for military mail by the prefixes under M031.

b. 5-digit carrier routes (carrier route pieces/bundles only): required for rate eligibility if full tray, optional with minimum one 10-piece bundle; for Line 1, use city, state, and 5-digit ZIP Code destination of bundles, preceded for military mail by the prefixes under M031.

c. 3-digit carrier routes (carrier route bundles only): optional with minimum one 10-piece bundle for each of two or more 5-digit areas; for Line 1, use the city, state, and ZIP shown in L002, Column A, that corresponds to the 3-digit ZIP Code prefix of bundles.

d. 5-digit/scheme: optional, but 5-digit trays required for rate eligibility (150-piece minimum); overflow allowed; for Line 1, for 5-digit trays, use city, state, and 5-digit ZIP Code destination of pieces, preceded for military mail by the prefixes under M031; for Line 1, for optional 5-digit scheme trays, use destination shown in the current USPS City State Product.

e. 3-digit/scheme: required (150-piece minimum except no minimum for required origin/optional entry 3-digit(s)/scheme); overflow allowed; for Line 1, use L002, Column B.

f. AADC: required (150-piece minimum); overflow allowed; group pieces by 3-digit ZIP Code prefix (or 3-digit/scheme if applicable); for Line 1, use L801.

g. Mixed AADC: required (no minimum); group pieces by AADC; for Line 1 labeling:

(1) For First-Class Mail, use “MXD” followed by city, state, and ZIP Code of facility serving 3-digit ZIP Code prefix of entry post office, as shown in L002, Column C.

(2) For Standard Mail, use L803. If entered at an ASF or BMC or for mail placed on an ASF or BMC pallet under option in M045.3.2, use L802.

2.3Tray Line 2

Line 2: “FCM LTR” or “STD LTR,” as applicable, and:

a. Carrier route: “CR BC,” followed by route type and number.

b. 5-digit carrier routes: “5D CR-RT BC.”

c. 3-digit carrier routes: “3D CR-RT BC.”

d. 5-digit scheme: “BC 5D SCHEME.”

e. 5-digit: “5D BC.”

f. 3-digit scheme: “BC SCHEME” and, if applicable, as shown in L002, Column B, followed by the letter “A,” “B,” or “C.”

g. 3-digit: “3D BC.”

h. AADC: “AADC BC.”

i. Mixed AADC: “BC WKG.”

3.0 Periodicals

3.1Tray Preparation

Tray size, preparation sequence, and Line 1 labeling:

a. 5-digit/scheme: optional, but 5-digit trays required for rate eligibility (150-piece minimum); overflow allowed; for Line 1, for 5-digit trays, use city, state, and 5-digit ZIP Code destination of pieces, preceded for military mail by the prefixes under M031; for Line 1, for optional 5-digit scheme trays, use destination shown in the current USPS City State Product.

b. 3-digit/scheme: required (150-piece minimum except no minimum for required origin/optional entry 3-digit(s)/scheme); overflow allowed; for Line 1, use L002, Column B.

c. AADC: required (150-piece minimum); overflow allowed; group pieces by 3-digit ZIP Code prefix (or 3-digit/scheme if applicable); for Line 1, use L801.

d. Mixed AADC: required (no minimum); group pieces by AADC; for Line 1, use L802 (mail entered by the mailer at an ASF or BMC) or L803, as appropriate.

3.2Tray Line 2

Line 2: “PER LTRS” or “NEWS LTRS” (except “NEWS LTR” for 5-digit scheme trays), as applicable, and:

a. 5-digit scheme: “BC 5D SCHEME.”

b. 5-digit: “5D BC.”

c. 3-digit scheme: “BC SCHEME” and, if applicable, as shown in L002, Column B, followed by the letter “A,” “B,” or “C.”

d. 3-digit: “3D BC.”

e. AADC: “AADC BC.”

f. Mixed AADC: “BC WKG.”

DMM Issue 58 Updated 12-9-04