705 Advanced Preparation and Special Postage Payment Systems
2.0 Manifest Mailing System (MMS)
3.0 Optional Procedure (OP) Mailing System
4.0 Alternate Mailing System (AMS)
5.0 First‑Class or Standard Mail Mailings With Different Payment Methods
6.0 Preparation for Combined Mailings of Standard Mail and Package Services Parcels
7.0 Combining Package Service Parcels for Destination Entry
9.0 Preparation for Cotraying and Cosacking Bundles of Automation and Presorted Flats
10.0 Preparation for Merged Containerization of Bundles of Flats Using City State Product
11.0 Preparation of Cobundled Automation Rate and Presorted Rate Flats
12.0 Preparation of Merged Palletization of Bundles of Flats Using a 5% Threshold
13.0 Preparation of Merged Palletization of Bundles of Flats Using the City State Product and a 5% Threshold
14.0 Preparation for Plant Load Mailings
15.0 Plant‑Verified Drop Shipment (PVDS)
1.0 Customized MarketMail
1.1 Basic Standards
1.1.1 General
Customized MarketMail (CMM) is an option for mailing nonrectangular and irregular‑shaped Regular Standard Mail and Nonprofit Standard Mail pieces if the pieces weigh 3.3 ounces or less and meet the physical characteristics and the dimensional requirements in 1.1.3 and the mail preparation standards in 1.4. Other Regular and Nonprofit Standard Mail pieces measuring 3/4 inch thick or less and meeting the applicable standards in 1.0 may be entered as CMM at the mailer's option. CMM must be entered directly at a destination delivery unit (DDU). [E660.1.1]
1.1.2 Eligibility Standards
All pieces in a CMM mailing must:
a. Meet the basic standards for Standard Mail in 243.2.0 through 243.4.0 in Rates and Eligibility and, for Nonprofit Standard Mail, the additional standards in 703.1.0.
b. Be part of a single mailing of at least 200 addressed pieces. All pieces must be identical in size, shape, and weight unless excepted by standard under an approved postage payment system.
c. Bear a complete delivery address using the general addressing formats in 602.1.0 or the exceptional or occupant address formats in 602.3.0, Use of Alternative Addressing, with the correct ZIP Code or ZIP+4 code. Each piece also must bear a carrier release endorsement as specified in 508.1.0, Recipient Options. These additional addressing standards apply:
1. Detached address labels (DALs) under 602.4.0 are not permitted.
2. Ancillary service endorsements under 507.1.0, Treatment of Mail, are not permitted.
3. The ZIP Code accuracy standard in 243.3.6 must be met.
4. At the mailer's option, a carrier route information line under 708.6.0 may be added. If this option is used, a carrier route code must be applied to every piece in the mailing and must meet the carrier route accuracy standard in 243.6.2.
d. Be marked, sorted, and documented as specified in 1.4.
e. Be entered at the destination delivery unit appropriate to the delivery address on the corresponding mail, as a mailing subject to the applicable requirements in 243.2.0 through 243.4.0 in Rates and Eligibility and 246.2.0 through 246.5.0 in Enter and Deposit, as a mailing using Express Mail or Priority Mail drop shipment under 16.4 and 16.5, or as a plant‑verified drop shipment (PVDS) mailing under 15.0. Minimum volumes per destination are not required. [E660.1.2]
1.1.3 Physical Standards
Mailpieces prepared as Customized MarketMail (CMM) under 1.0 must meet these additional standards and physical characteristics:
a. The material used for constructing the pieces must be free of sharp edges, protrusions, and other design elements that could cause harm or injury to USPS personnel handling these pieces.
b. The dimensions of the pieces must not be smaller than the minimum dimensions for letter‑size mail in 201 or greater than the maximum dimensions for flat‑size mail in 301. Length and height are defined as follows:
1. The length and the axis of length are determined by drawing a straight line between the two outer points most distant from each other.
2. The height is determined by drawing perpendicular lines to the points that are the greatest distance above and below the axis of length. The sum of these two lines defines the height.
c. The maximum weight may not exceed 3.3 ounces.
d. Pieces may be rectangular or nonrectangular, may be uniform or nonuniform in thickness, and may include die cuts, holes, and voids.
e. Pieces must be flexible enough to fit inside a minimum‑size mail receptacle measuring 4‑7/8 inches wide, 14‑7/8 inches high, and 5‑7/8 inches long (deep).
f. Design approval by the district business mail entry manager is not required, but it is recommended. [C600.2.0]
1.2 Rates
Each piece in a CMM mailing is subject to the Presorted Regular or Nonprofit Standard Mail nondestination entry basic nonletter rate plus the residual shape surcharge. CMM pieces are not eligible for any discount including the parcel barcode discount in 443.5.5. CMM pieces are not subject to the nonmachinable surcharge for letters. [E660.2.0]
1.3 Extra Services
CMM is not eligible for any extra service. [E660.3.0]
1.4 Preparation Standards
1.4.1 All Mailings
All mailings and all pieces in each mailing prepared as Customized MarketMail (CMM) are subject to specific preparation standards in 1.4 and to these general standards:
a. All pieces must meet the standards for basic eligibility in 243.2.0 through 243.4.0 in Rates and Eligibility and specific eligibility in 246.2.0 through 246.5.0 in Enter and Deposit. Nonprofit Standard Mail pieces must meet the additional eligibility standards in 703.1.0.
b. CMM pieces must not be part of a mailing containing any other type of Standard Mail pieces.
c. Each mailing must meet the applicable standards for mail preparation in 245.1.0 and 245.2.0 and the following:
1. Subject to the marking standards in 202, Regular Standard Mail pieces must be marked "Presorted Standard" (or "PRSRT STD") and Nonprofit Standard Mail pieces must be marked "Nonprofit Organization" (or "Nonprofit Org." or "Nonprofit"). All pieces must also be marked "Customized MarketMail," "CUST MKTMAIL," or "CMM."
2. At the mailer's option, a carrier route information line under 708.6.0 may be added. If this option is used, a carrier route code must be applied to every piece in the mailing and must be applied using CASS‑certified software and the current USPS Carrier Route File scheme, printed Carrier Route Files, or another AIS product containing carrier route information, subject to 509.1.0, Address Information System Products, and 708.3.0, Coding Accuracy Support System (CASS). Carrier route information must be updated within 90 days before the mailing date.
d. Pieces are subject to the rate eligibility specified in 1.0, Customized MarketMail. [M660.1.1]
1.4.2 Required Endorsement
Any matter mailed as Customized MarketMail must bear the endorsement "Carrier—Leave If No Response" placed directly below the return address. If any other endorsement is used, the carrier route release endorsement must be separated by the equivalent of one blank line of the type size used. [D042.7.2]
1.4.3 Postage
CMM is subject to the same options of postage payment (precanceled stamps, metered postage, or permit imprint) for Standard Mail pieces as permitted under 244, Postage Payment and Documentation. [M660.1.2]
1.4.4 Documentation
A complete, signed postage statement, using the correct USPS form or an approved facsimile with the residual shape surcharge, must accompany each mailing. The mailer must also provide an extra copy of the postage statement and a sample of the CMM mailpiece. The sample and the copy postage statement are then forwarded by the USPS to the PCSC (see 608.8.4 for address). Mailings of nonidentical‑weight pieces or mailings using more than three different types of containers must also be supported by standardized documentation meeting the standards in 708.1.0. Documentation for nonidentical‑weight pieces is not required if the correct rate is affixed to each piece. [M660.1.3]
1.4.5 Required Bundling
Bundling is required before sacking, traying, or filling other types of mailing containers. A bundle must be prepared when two or more addressed pieces are destined to the same 5‑digit ZIP Code or to the same carrier route if the optional carrier route presort level is used. The maximum weight for any bundle is 20 pounds. Pieces of irregular thickness must be counterstacked as provided in 245.2.0. At the mailer's option, facing slips, optional endorsement lines, or pressure‑sensitive bundle labels may be used on bundles. CMM pieces prepared in optional carrier route bundles are subject to 243.6.0 but are not required to meet any minimum number of pieces per route. [M660.2.1]
1.4.6 Bundling and Labeling
Preparation sequence, bundle size, and labeling:
a. Carrier route (optional); no minimum; and carrier route information line (required).
b. 5‑digit (required); no minimum; and facing slip (optional), red Label 5 (optional), or optional endorsement line (OEL). [M660.2.2]
1.4.7 Required Containerizing
The following standards apply to containerizing CMM bundles:
a. Bundles and single pieces to a destination must be prepared in 5‑digit containers or optionally in 5‑digit scheme under L606, carrier route, or 5‑digit carrier routes containers, with no minimum volume (piece or weight) required for an individual container.
b. Bundles for PVDS drop shipment mailings or non‑PVDS mailings under 246.2.0 through 246.5.0 must be placed in letter trays, flat trays, or sacks. Bundles in Priority Mail and Express Mail drop shipments under 16.4 may be placed in USPS‑supplied or mailer‑supplied mailing containers.
c. The container size must be appropriate to the dimensions of the pieces, and the number of containers must be appropriate to the volume of pieces in the mailing.
d. If more than three types of containers are used, the mailing must be prepared using an approved manifest mailing system (MMS), unless the manager, Business Mailer Support (BMS) approves another postage payment system. Each mailing presented in mailer‑supplied containers must include sample containers for tare weight calculations. [M660.2.3]
1.4.8 Containerizing and Labeling
Containers are prepared and labeled as follows:
a. PVDS drop shipments and non‑PVDS mailings under 246.2.0 through 246.5.0 in Enter and Deposit must be prepared in 5‑digit trays or sacks, or as an option, in 5‑digit scheme (under L606, Column B), carrier route, or 5‑digit carrier routes trays or sacks, labeled as follows:
1. Line 1: For 5‑digit, carrier route, 5‑digit carrier routes, city, state, and 5‑digit ZIP Code on mail; for 5‑digit scheme (optional), L606.
2. Line 2: "DEL LTR STD CMM MAN" (for letter trays); "DEL FLTS STD CMM MAN" (for flat trays); "DEL STD CMM MAN" (for sacks).
3. Line 3: Office of mailing or mailer information (see 707.21.0, Sack and Tray Labels).
b. Express Mail and Priority Mail drop shipments must be prepared in USPS‑provided Express Mail or Priority Mail containers (i.e., pouches, sacks, cartons, or envelopes) or in mailer‑supplied containers, labeled under 16.4. [M660.2.4]
2.0 Manifest Mailing System (MMS)
2.1 Description
A manifest mailing system (MMS) is a method of verifying postage payment of permit imprint mailings, as an alternative to weight verification. The MMS is an automated system that allows a mailer to document postage and fees for all pieces in First‑Class Mail, Standard Mail, Package Services, and international permit imprint mailings. Each piece is assigned a unique identification number that is listed on the manifest along with pertinent information about the mailpiece. The USPS randomly selects pieces from the mailing and compares them to the manifest to determine if postage was accurately reported. The standards below describe how to mail using an MMS. [P910.1.0]
2.2 Basic Standards
2.2.1 Service Agreement
A service agreement must be signed by the mailer and a USPS representative. The agreement contains provisions regarding mailer and USPS responsibilities, including document retention, quality control, and the duration of the agreement. [P910.2.1]
2.2.2 Mailer System
The mailer must have an automated system that produces mail consistent with postal standards and calculates postage accurately. For presorted mail, the system also must determine the qualifying presort level and the correct rate of postage for each piece and perform the presort routines. The mailer must assign a unique identification number to each piece. Letter‑ and flat‑size mail produced using batch processing must bear the keyline information in 2.3. The system must produce a manifest for each mailing that allows USPS verification of the postage and levels of presort. The manifest must account for every piece in the mailing, as follows:
a. For presorted letter‑ and flat‑size mail produced using batch processing, the manifest must list destination ZIP Codes, presort categories, batch number ranges, postage amounts, and cumulative postage amounts.
b. For mail produced using itemized processing, the manifest must list the postage for each piece and those factors used to calculate the correct amount of postage, such as the destination postal zone and piece weight. Each page of the manifest must show cumulative postage totals.
c. When extra services are used, the manifest must include the fees for each piece.
d. A summary listing the required information on the postage statement must be included as the last page of the manifest unless the MMS produces a computer‑generated postage statement facsimile and postage is reported on one postage statement only.
e. A separate summary and register of mailings is required for all plant‑verified drop shipment (PVDS) mailings. [P910.2.2]
2.2.3 Manifest Format
The two basic manifest formats are:
a. Itemized Processing. Each piece of mail is individually listed by unique identification number, weight, and other pertinent information. Publication 401, Guide to the Manifest Mailing System, contains specific formats for manifests using itemized processing.
b. Batch Processing. The mailing is divided into groups of mailpieces with consecutive identification numbers. Only the identification numbers of the first and last pieces of each group are listed, along with the piece count and the total postage charges for the entire batch. This method is limited to piece rate letter‑ and flat‑size mailings. Publication 401 contains specific formats for manifests using batch processing. [P910.2.3]
2.2.4 Mailer Quality Control
The mailer must implement a quality control program that ensures proper mail preparation and provides accurate documentation. The service agreement must detail the USPS‑approved quality control procedures. [P910.2.4]
2.2.5 Permit Imprint
Mailings deposited under the MMS program must meet the standards for permit imprint mail in 604.6.0, except that presorted letter‑size or flat‑size mail produced using batch processing must include the qualified rate abbreviation in the keyline. [P910.2.5]
2.2.6 Marking
MMS mailings must meet the marking standards for the rate claimed. Markings on presorted letter‑size and flat‑size mail produced using batch processing are placed in the keyline as described in 2.3.3. Markings on itemized mailpieces may be:
a. Incorporated as part of the permit imprint.
b. Printed or rubber‑stamped above the address and immediately below or to the left of the permit imprint.
c. Produced as otherwise specified in the MMS authorization.
d. Provided in an endorsement line in the address area, directly above the top line of the address, if no additional information except carrier route information appears on the endorsement line. [P910.2.6]
2.2.7 Postage Statement
The mailer must submit a complete postage statement with each mailing. If the entry office postmaster approves, mailers may submit a computerized facsimile of the applicable USPS postage statement. Data fields may be omitted on fascimilies if they pertain to rates not claimed in the mailing. [P910.2.7]
2.2.8 Manifest Adjustments
When mailpieces are mutilated, spoiled, or destroyed during normal operations and cannot be presented as part of the mailing, a method of adjusting the manifest and postage statement that has been approved by the USPS must be used. Whether the method in 2.2.8a or 2.2.8b is used, the total number of pieces must be deducted at the end of the manifest and the postage statement adjusted. Use one of the following methods:
a. For manifests using itemized processing, line out the identification number, weight, and postage information (if applicable, also line out the piece on Form 3877) or write the unique identification number, piece weight, and postage (and, if applicable, the fee amount) on a separate listing. Deduct the total number of pieces, piece weights, and postage and fees from the totals shown on the manifest, summary, and postage statement.
b. For manifests using batch processing, write the adjustments directly on the manifest listing showing the consecutive serial number, weight increment, rate category, and postage of each item next to the batch that includes the serial number. Alternatively, a separate list may be prepared as an attachment to the manifest showing, for each spoiled piece, the consecutive serial number, weight increment, rate category, and postage. The total number of pieces, piece weight, and postage must be deducted from the batch, manifest summary, and postage statement. [P910.2.8]
2.3 Keyline
2.3.1 Batch Mailings
The keyline printed on each piece of presorted letter‑ or flat‑size First‑Class Mail or Standard Mail produced using batch processing must contain, in order, the consecutive unique piece number, the weight increment (First‑Class Mail only), the rate category for which the piece qualifies, and the postage paid by weight and rate category (see Exhibit 2.3.1). [P910.3.1]
Exhibit 2.3.1 Letter‑Size Keyline Information 
2.3.2 Mailer Codes
Codes for internal mailer use may be printed to the right of the postage‑paid information, if at least two spaces separate the postage paid and any internal code information. [P910.3.2]
2.3.3 Rate Category Abbreviations
Keylines on First‑Class Mail or Standard Mail may use only the rate category abbreviations in Exhibit 2.3.3a or Exhibit 2.3.3b, respectively. All pieces that qualify for more than one postage rate must show each rate category abbreviation, separated by a "/" (slash) (e.g., EB/DS).
Exhibit 2.3.3a Rate Category Abbreviations—First‑Class Mail
|
Single-Piece Rate (when fewer than 500 pieces accompany automation rate mail) |
Exhibit 2.3.3b Rate Category Abbreviations—Standard Mail
2.3.4 Keyline Location—Batch Mailings
The keyline must be readily identifiable and placed anywhere on the address side that does not conflict with other standards (see Exhibit 2.3.1 for examples). On letter‑size mail, the keyline must not interfere with the OCR read area (see 202.2.1) or barcode clear zone (see 202.5.1). If printed on an insert, the keyline must conform to 202.5.0. [P910.3.4]
2.3.5 Unique ID Number Location—Itemized Mailings
The unique identification number must be printed on the address side of each itemized piece. It may be a product number or any other number that is not duplicated within the mailing. The numbers must be printed in overall ascending order, or in ascending order within each zone or 5‑digit, 3‑digit, or BMC ZIP Code area on the manifest list. [P910.3.5]
2.4 Authorization
2.4.1 Application
The mailer must submit an MMS application and supporting documentation as specified on the application to the postmaster of each post office where mailings will be deposited. Publication 401 contains an application to mail using an MMS. Application procedures for mailers who want to manifest and pay postage for Express Mail using an Express Mail Manifesting System are outlined in 2.6. [P910.4.1]
2.4.2 Approval Review
After the mailer completes the development and installation of the MMS, the USPS will review the system and give temporary approval if the system is functioning as required. A final review will be conducted within 90 days of the temporary approval, and final approval will be given if the system is functioning as required. [P910.4.2]
2.4.3 General Requirements for Authorization
General requirements for authorization are as follows:
a. Verification samples are deemed representative of the entire mailing, and postage adjustment calculations are applied to the total mailing. The mailer must pay additional postage for any underpayments identified during USPS verification. A mailer may elect to overpay postage for pieces that are borderline weight or rate increments to avoid postage underpayment adjustments.
b. If the total postage or the total weight of pieces sampled during a verification results in an underpayment by more than 1.5%, total postage for the mailing is adjusted.
c. An MMS is authorized for no more than 2 years.
d. The mailer must notify the USPS in writing of any system change that affects postage calculation, generation of required documentation, or mail presorting before the mailing is presented.
e. Postage must be paid by an advance deposit account from which funds may be deducted by the USPS to cover any deficiency discovered after acceptance of the mail. [P910.4.3]
2.4.4 Approval Authority
The final authority for manifest mailing approval is as follows:
a. The district Customer Service and Sales manager approves systems that produce separate or mixed mailings of single‑piece rate First‑Class Mail, Package Services, or international mail, including mailings with extra services and predetermined weights.
b. The Business Mailer Support manager, USPS Headquarters, approves systems that produce presorted mailings, including First‑Class Mail, Standard Mail, Package Services, and PVDS mailings. [P910.4.4]
2.4.5 Denial
If an MMS application is denied final approval, then the mailer may appeal the decision as follows:
a. For MMS authorizations denied final approval by the district Customer Service and Sales manager, the mailer may, within 15 days from the receipt of the notice, file a written appeal, including additional evidence showing why the MMS should be authorized. The appeal is sent to the Business Mailer Support manager, USPS Headquarters, who issues the final agency decision.
b. For MMS authorizations denied final approval by the Business Mailer Support manager, the mailer may, within 15 days from the receipt of the notice, file a written appeal, including additional evidence showing why the MMS should be authorized. The appeal is sent to the Business Mail Acceptance manager, USPS Headquarters, who issues the final agency decision (see 608.8.0 for address). [P910.4.5]
2.4.6 Renewal
An MMS authorization may be renewed before its expiration date after a review. The district Customer Service and Sales manager will review systems originally given final approval by that office. The Business Mailer Support manager reviews systems originally given final approval by that office. If the system remains qualified, the following applies:
a. When the review determines that the system remains qualified, without any modifications, the existing service agreement is extended for 2 years. Approval to extend the existing agreement is sent in writing from the authorized USPS manager.
b. When the review determines that the system was modified but continues to remain qualified, a new service agreement that details the changes to the system must be prepared. The revised service agreement must be signed by the authorized USPS manager and by the mailer.
c. When the review determines that modifications are needed before renewal, the mailer is informed in writing of the necessary modifications. If the mailer chooses to make the modifications, the system is reviewed again under 2.4.6b. [P910.4.6]
2.5 Revocation
2.5.1 Revocation Authority
The revocation authority for MMS is as follows:
a. The district Customer Service and Sales manager may revoke a mailer's MMS authorization that was originally given final approval by that office.
b. The Business Mailer Support manager may revoke an MMS authorization originally given final approval by that office or by the district Customer Service and Sales manager. [P910.5.1]
2.5.2 Reasons for Revocation
An MMS authorization may be revoked if:
a. The mailer provides incorrect data on the manifest list and appears unable or unwilling to correct the problems.
b. The mailer is not properly completing the required quality control procedures.
c. The mailings no longer meet MMS criteria established by this standard and in the MMS service agreement.
d. The mailer does not present mailings under MMS for more than 6 months (except as noted in the service agreement).
e. The mailer continues to present mailings that are improperly prepared and proper postage is not being paid. [P910.5.2]
2.5.3 Corrective Action
After a notice of revocation is issued, the mailer and the USPS determine corrective actions, including an implementation schedule. At the conclusion, the USPS reexamines the mailer's system. Failure to correct identified problems is sufficient grounds to revoke the mailer's MMS authorization. [P910.5.3]
2.5.4 Appeal of Revocation
After initial notice of revocation is received, the mailer may appeal. The mailer can continue to mail under the MMS during the appeal process. Appeals are handled as follows:
a. For MMS authorizations given final approval by the district Customer Service and Sales manager, the mailer has 15 days from date of receipt of the notice to file a written appeal with the Business Mailer Support manager. The appeal must include the reason why the MMS authorization should not be revoked. The Business Mailer Support manager issues the final agency decision. The final revocation decision takes effect 15 days after receipt by the mailer.
b. For MMS authorizations given final approval by the Business Mailer Support manager, the mailer has 15 days from the date of receipt of the notice to file a written appeal with the Business Mail Acceptance manager, USPS Headquarters. The appeal must include the reason why the MMS authorization should not be revoked. The Business Mail Acceptance manager issues the final agency decision. The final revocation decision takes effect 15 days after receipt by the mailer. [P910.5.4]
2.6 Express Mail Manifesting Agreements
2.6.1 Description
Express Mail Manifesting (EMM) is an automated system that allows a mailer to document postage and fees for all pieces in an Express Mail mailing by transmitting an electronic file to the Postal Service. [P910.6.1]
2.6.2 What May Be Manifested
EMM may be used to pay postage for domestic Express Mail items and Global Express Mail items as well as any extra service fees. Postage for other classes of mail cannot be paid through EMM. Custom‑designed service and mailings to military (APO/FPO) addresses may not be mailed using EMM. [P910.6.2]
2.6.3 Service Guarantee
Express Mail items mailed using an EMM are covered by current Express Mail service and postage guarantees. Refunds for service failures are subject to the standards in 604.10.5. Reimbursements are paid under 604.10.5.7. [P910.6.3]
2.6.4 Postage Payment
Postage for EMM is paid through an Express Mail corporate account (EMCA) using the information in the mailer's electronic file. Mailers wishing to mail using an EMM system must apply for an EMCA using the procedures in 114 before an EMM agreement will be authorized. [P910.6.4]
2.6.5 Mail Volume
EMM is designed for large volume mailings; however, there are no minimum volume requirements. [P910.6.5]
2.7 Basic Standards
2.7.1 Mailer Participation Requirements
To participate in Express Mail Manifesting, mailers must:
a. Develop or purchase computer software that will meet the EMM technical requirements outlined in Publication 97, Express Mail Manifesting Technical Guide.
b. Obtain a DUNS® number for each mailing location.
c. Obtain USPS certification that the mailer's software and barcoded labels meet EMM requirements.
d. Develop and administer effective quality control procedures that will ensure the integrity of the system.
e. Use one‑ply Express Mail labels that meet the requirements in Publication 97.
f. Be able to have the USPS accept and dispatch EMM items from their company or a postal facility at the times approved by the district marketing manager.
g. Receive authorization to mail items using EMM under 2.8. [P910.7.1]
2.7.2 Mailer Quality Control
The mailer must implement a quality control program that ensures proper mail preparation and provides accurate documentation. The service agreement must detail the USPS‑approved quality control procedures. [P910.7.2]
2.7.3 Mailer System Accuracy/Manifest Adjustments
The USPS verifies the accuracy of the EMM system by selecting mailpieces at random and comparing them to a verification manifest. If the sampling indicates that the total postage (for the sample mailpieces) is understated by more than 1.5%, the mailer must either withdraw the mailing or pay postage at an adjusted rate. Specific procedures are outlined in Publication 97. [P910.7.3]
2.7.4 Markings, Label Specifications, and Barcodes
No special rate markings are required on EMM items. However, barcoded EMM labels are required on all EMM mailpieces, and specific label formats must be followed. Detailed barcode and Express Mail label specifications and options are published in Publication 97. The labels are subject to approval by Product Information Requirements, Product Development, USPS Headquarters, and the National Customer Support Center (NCSC). Mailers must follow the specific certification procedures outlined in Publication 97. [P910.7.4]
2.7.5 Mail Entry
Mailers must present a photocopy or facsimile of Form 3152‑E and a verification manifest with each mailing. [P910.7.5]
2.7.6 Manifest Data Edit Error/Warning Listing
Mailers must retrieve and retain the Manifest Data Edit Error/Warning Listing for each mailing that will be made available by the host computer. The listing confirms whether an electronic transmission was successful or contained errors or warnings. Specific information about this requirement is included in Publication 97 and in the mailer's EMM agreement. [P910.7.6]
2.7.7 Form 3152‑E for Postage Payment
Form 3152‑E is presented with each mailing. There is no postage affixed to the mailpieces and no postage statement presented with mailings. Postage payment is completed by electronic withdrawal of funds from a mailer's Express Mail corporate account. Form 3152‑E must include the following information:
a. Number of pieces in the mailing.
b. Total weight of pieces in the mailing.
c. Total postage and extra service fees, if applicable, for the mailing.
e. Electronic file number from header record positions 4‑25.
g. Date of mailing. [P910.7.7]
2.8 Applications, Agreement Renewals, Modifications, Suspensions, and Cancelations
2.8.1 Applications
Mailers must apply to use an EMM system by completing the application in Publication 97. The application must be sent to the USPS sales representative at the post office where the items will be accepted as mail. After the application and other documentation has been received and reviewed, the application and Form 1357‑S is faxed to Product Information, Product Requirements, USPS Headquarters. This office will send the contact page of the application to the Postal NCSC Delivery Confirmation Office. The Delivery Confirmation Office will send a test kit to the applicant via electronic mail to test the electronic file transmission accuracy. The application for EMM must be accompanied by the following:
b. A copy of Form 5637 showing that an Express Mail corporate account has been established.
c. A DUNS® number for each mailing location.
d. Sample copies of a verification manifest created from the mailer's EMM software.
f. A rate matrix, if applicable. [P910.8.1]
2.8.2 Approval
A temporary service agreement will be issued by the district marketing manager through the Business Mail Entry Office for 90 days at the location where the mailings will be verified and accepted when a review of the mailer's application and mailing operation indicates the mailer meets the eligibility requirements for entry of Express Mail items using an EMM system. Prior to the end of the 90 day temporary agreement the district business mail entry manager will conduct a final review to ensure that the system continues to meet standards. Upon a successful review, the district Customer Sales and Service manager gives final approval of the EMM system. Publication 97‑A, Express Mail Manifesting Implementation and Administration Guide, outlines the specific responsibilities of the various USPS departments in approval process. [P910.8.2]
2.8.3 Denial
If an application for EMM is denied by the district marketing manager, the denial is effective 15 days from the mailer's receipt of the notice unless a written appeal is filed within that time to the Business Mailer Support manager, USPS Headquarters, who issues the final agency decision on the application. [P910.8.3]
2.8.4 Changes, Additions, or Modifications to the Service Agreement
If a mailer proposes to change the method of presenting or documenting mailings from the method specified in the agreement, or the mailer is no longer able to comply with the standards that apply to the authorization, the mailer must immediately notify the district marketing manager. [P910.8.4]
2.8.5 Renewal
EMM agreements are valid for 2 years. The district Customer Service and Sales manager, USPS Headquarters, will conduct renewal reviews. [P910.8.5]
2.8.6 Postal Service Suspension
The district Customer Service and Sales manager may suspend an EMM agreement at any time, pending review, when there is an indication that postal revenue is not fully protected. The district Customer Service and Sales manager will notify the mailer of the decision in writing. The suspension becomes effective upon the mailer's receipt of the notification. [P910.8.6]
2.8.7 Postal Service Cancelation
The district Customer Service and Sales manager may cancel an EMM agreement upon 15 days notice if:
a. The mailer fails to provide a manifest with correct data.
b. The required quality control procedures described in the EMM agreement are not properly performed.
c. The EMM does not comply with USPS requirements.
d. Mailings are presented that are not properly prepared or paid.
e. No Express Mail manifest mailings are presented for more than 6 months (unless approved by the Business Mailer Support manager).
f. The mailer has relocated or has changed ownership without notification.
g. The 2‑year renewal review reveals that the EMM agreement should no longer be authorized or the mailer is not complying with the agreement. [P910.8.7]
2.8.8 Cancelation Notice and Appeal
The cancelation takes effect 15 days from the mailer's receipt of the notice unless, within that time, the mailer files a written appeal with the Business Mailer Support manager. The appeal must present additional information explaining why the EMM agreement should not be canceled. The Business Mailer Support manager will issue the final agency decision. [P910.8.8]
3.0 Optional Procedure (OP) Mailing System
3.1 Basic Information
3.1.1 Description
An OP Mailing System is a method of verifying and accepting First‑Class Mail, Standard Mail, and Package Services paid by permit imprint. Mailings may consist of identical‑weight or nonidentical‑weight pieces. The OP Mailing System reviews a mailer's financial, production, and other business records in lieu of standard weight verification procedures. Postage verification is normally completed by a USPS audit of business records kept by the mailer. A USPS audit is designed to detect underpayment of postage. The burden rests with the mailer to prove any overpayment of postage. [P920.1.1]
3.1.2 General Qualification
An OP Mailing System is authorized and renewed in 2‑year intervals when all of the following conditions are met:
a. The mailer's plant is operating and mailing when the application is submitted.
b. The mailer's records provide a sound audit trail that ensures proper postage is collected.
c. Mailings qualify as permit imprint mailings under the applicable standards.
d. The administering post office or district can provide trained, qualified employees during the mailer's hours of mailing operations. [P920.1.2]
3.1.3 Quality Control
The mailer must implement a documented quality control program that ensures integrity of the system, accuracy and proper maintenance of OP records, eligibility of the mailings prepared for the postage rates claimed, and ability to take corrective actions. [P920.1.3]
3.1.4 Service Agreement
A service agreement must be signed by the mailer, the postmaster, the district manager, and the Business Mailer Support (BMS) manager before the first OP mailing is presented. Before the service agreement is finalized the mailer must submit an OP Mailing System application and that application must be approved under the procedures in 3.2. The agreement must set forth, among other things, the mailing information described in 3.2.3 and 3.2.4. [P920.1.4]
3.2 Authorization
3.2.1 Application
The mailer must submit an OP Mailing System application to the postmaster at the office of mailing. Publication 407, Optional Procedure (OP) Mailing System, available through business mail entry units and www.usps.com, contains an application and detailed information about mailer standards, responsibilities, and qualifying criteria. The mailer must submit, as part of the application, a complete sample job with all records to be part of the audit trail identified and labeled; a detailed explanation of how each record supports the number of pieces and presort level rate of postage claimed on the postage statements; and a detailed description of current internal quality control procedures as they relate to production and presentation of mailing. [P920.2.1]
3.2.2 Business Mailer Support Action
The Business Mailer Support (BMS) manager, USPS Headquarters, approves or denies applications for optional procedure. [P920.2.2]
3.2.3 Approval
When the application is approved, a written service agreement is signed between the USPS and the mailer to specify the types of mailings that may be mailed under the OP Mailing System (e.g., the classes of mail, processing categories, permit numbers to be used, and whether the mailer is authorized to mail identical‑weight and/or nonidentical‑weight pieces). [P920.2.3]
3.2.4 Denial
If the application is denied, the denial is effective 15 days from the mailer's receipt of the notice unless, within that time, the mailer files a written appeal with the BMS manager. The appeal must present additional information explaining why the OP application should be approved. If the manager still finds that the application should be denied, the file is forwarded to the Business Mail Acceptance manager, Postal Service Headquarters, who will issue a final agency decision to the mailer. [P920.2.4]
3.2.5 Changes
If the mailer proposes to change the method of presenting or documenting mailings from that specified in the agreement, or the mailer is no longer able to comply with the standards that apply to the authorization, the mailer must immediately notify the BMS manager, through the postmaster of the administering post office. The BMS manager will notify the mailer in writing if the OP agreement should be modified, continued, or canceled. [P920.2.5]
3.2.6 Additions or Modifications to the Service Agreement
If the mailer requests additional options or modifications to the OP agreement, the mailer must submit a written request to the BMS manager stating the requested change or modification and complete documentation supporting each change or modification. The mailer's request must be submitted before the change or modification is made. Changes to the OP service agreement cannot be made until the BMS manager has notified the mailer in writing that the changes or modifications have been approved and an addendum is added to the OP service agreement. [P920.2.6]
3.2.7 Postal Service Suspension
The BMS manager may suspend an OP Mailing System at any time, pending review, when there is an indication that postal revenue is not fully protected. The BMS manager will notify the mailer in writing of the decision. The suspension becomes effective upon the mailer's receipt of the notification. [P920.2.7]
3.2.8 Mailer Cancelation
The mailer may cancel an OP Mailing System authorization at any time by written notice to the administering post office. [P920.2.8]
3.2.9 Postal Service Cancelation
The USPS may cancel an OP Mailing System authorization if:
a. The mailer provides misleading or incorrect data to avoid paying postage, makes no mailings under the OP agreement during any consecutive 12‑month period, or routinely fails to comply with the OP agreement or the standards applicable to the OP Mailing System.
b. The 2‑year renewal audit reveals that the OP agreement should no longer be authorized or the mailer is not complying with the agreement. [P920.2.9]
3.2.10 Cancelation Notice and Appeal
The cancelation takes effect 15 days from the mailer's receipt of the notice unless, within that time, the mailer files a written appeal with the BMS manager. The appeal must present additional information explaining why the OP Mailing System authorization should not be canceled. If the BMS manager does not uphold the appeal, the appeal, the additional information, and the complete record underlying the initial decision to cancel the authorization are forwarded to the Business Mail Acceptance manager, USPS Headquarters, who issues the final agency decision to the mailer. [P920.2.10]
3.3 Records
3.3.1 Mailer Responsibility
The mailer must submit accurate postage statements and keep accurate records. The mailer must prepare a complete record for each mailing, label all component records as they are created with the mailing (and/or order) to which they relate, and keep it at a central location for 1 year. Records used for verification of OP mailings must be records that are also routinely kept for production of other than OP mailings. [P920.3.1]
3.3.2 Mailer Running Summary
The mailer must maintain a running summary of mailings made to the USPS. The summary must include the permit number, date of mailing, postage statement sequence number, total pieces, weight of a single piece (or weight ranges of nonidentical‑weight pieces), and the total weight and total postage for each mailing. For plant‑verified drop shipment (PVDS) mailings the grand totals from the consolidated postage statement are entered on the summary. [P920.3.2]
3.3.3 Contents
Each mailing record must contain a sample of the mailpiece, the corresponding postage statement, and source documents required for the audit trail as specified in the mailer's OP agreement. [P920.3.3]
4.0 Alternate Mailing System (AMS)
4.1 Basic Information
4.1.1 Purpose
An Alternate Mailing System (AMS) provides for other methods of accepting permit imprint mail, not established in 2.0, Manifest Mailing System (MMS), or 3.0, Optional Procedure (OP) Mailing System, that show proper postage payment and mail preparation without verification by weight. [P930.1.1]
4.1.2 Postage Adjustment
Overpayments or underpayments identified during USPS verification require a postage adjustment. Verification samples are deemed to be representative of the entire mailing and postage adjustment calculations are based on the total mailing. The mailer must pay a penalty when the sampling verification shows that the postage error exceeds 1.5% of the corrected postage. The total corrected postage for the entire mailing is deducted from the permit imprint advance deposit account. [P930.1.2]
4.2 Authorization
4.2.1 Procedure
A mailer may request authorization to pay postage by an AMS by submitting a written request to the postmaster at the office of mailing. The request must include a complete description of the types of matter to be mailed, the proposed method of paying postage, the proposed method to determine correct mail preparation, and a statement of the reasons for requesting the alternate system. The USPS may review the mailer's operation before ruling on the application. [P930.2.1]
4.2.2 Conditions
The conditions of authorization are:
a. Authorization to use AMS must benefit the USPS.
b. Authorization to use AMS must include a signed AMS agreement.
c. An AMS agreement must specify the terms and conditions of the AMS.
d. All postage must be paid by permit imprint unless otherwise permitted in writing by the BMS manager.
e. There must be no additional cost to the USPS for an AMS agreement beyond the costs of current mail acceptance procedures for the mail in question.
f. The mailer must implement a quality control program that ensures proper mail preparation and accurate documentation, subject to USPS approval. The service agreement must include details of this program. Each AMS mailing must include a statement from the mailer certifying that the approved quality control verification is done.
g. Authorization must not exceed 2 years. [P930.2.2]
4.2.3 BMS Action
The BMS manager approves or denies a written request for AMS. [P930.2.3]
4.2.4 Approval
If the application is approved, a service agreement must be signed by the USPS and the mailer. [P930.2.4]
4.2.5 Denial
If the application is denied, the mailer may file a written appeal, within 15 days from the receipt of the notice, containing additional evidence explaining why the AMS request should be approved, with the Business Mail Acceptance manager, USPS Headquarters, who reviews the appeal and issues the final agency decision. [P930.2.5]
4.2.6 Revocation
The BMS manager may revoke an AMS authorization if the mailer:
a. Provides incorrect data for mailings and appears unable or unwilling to correct all problems.
b. Is not conducting required quality control procedures.
c. No longer meets the criteria established by standard or the AMS agreement.
d. Does not present mailings under AMS for more than 6 months (except under the service agreement).
e. Continues to present mailings improperly prepared or mailings without correct postage. [P930.2.6]
4.2.7 Notice of Revocation
After a revocation notice is issued, the mailer and the USPS decide on the corrective actions and set up an implementation schedule, after which the USPS reexamines the mailer's system. Failure to correct identified problems is sufficient grounds to revoke a mailer's AMS authorization. [P930.2.7]
4.2.8 Appeal
Revocation proceeds if the mailer is unable or unwilling to correct the discrepancies found. The mailer may file a written appeal within 15 days from the date of receipt of the notice, which includes evidence explaining why the AMS authorization should not be revoked. The appeal must be filed with the BMS manager for transmission to the Business Mail Acceptance manager, USPS Headquarters, who issues the final agency decision. The mailer may continue to present mail under the AMS pending a decision on appeal. The revocation decision takes effect 15 days after receipt by the mailer. [P930.2.8]
5.0 First‑Class or Standard Mail Mailings With Different Payment Methods
5.1 Basic Provisions
5.1.1 General
After specific USPS authorization, a mailer may prepare separate First‑Class Mail or Standard Mail letter‑size automation rate mailings that each contain pieces paid with more than one of the three authorized methods of postage payment (permit imprint, meter stamp, or precanceled stamp) or that contain pieces having different rates of postage affixed or multiple ounces of First‑Class permit imprint mail or nonidentical‑weight permit imprint mail. For this standard, mailer or presenter is the entity preparing the combined mailing and presenting it to the USPS. All standards applying to each method of payment apply in a combined mailing, unless excepted below. [P960.1.1]
5.1.2 Postage Payment
Postage due the USPS for permit imprint mail and additional postage for postage‑affixed pieces is paid through a specific advance deposit account kept exclusively for combined mailings. [P960.1.2]
5.1.3 Value Added
To request value added refunds of postage overpayments for the metered part of combined mailings, see 604.10.0, Refunds and Exchanges. [P960.1.3]
5.1.4 Mailer Processing
The mailer must have an automated mailing system that can be shown to correctly produce automation rate letter‑size mailings under the applicable standards and accurately compute and document the postage due. [P960.1.4]
5.1.5 Authorization Process
To be authorized to prepare automation rate combined letter‑size mailings, a mailer must submit a written request to the postmaster serving the mailer's production plant. This request must:
a. Identify the postage payment methods to be combined, the rates of postage to be affixed to precanceled stamped or metered pieces, and, for First‑Class Mail, the weight increments of pieces to be combined.
b. Describe all steps in the automated mailing system to be used to prepare combined mailings. Include a flow chart showing how jobs are handled from the time received from clients or other departments through the time the combined mailing is presented to the post office for verification and acceptance.
c. Include samples of all reports that the mailing system can generate. Number and annotate samples to describe step‑by‑step how the data are obtained and how each data element is supported and can be verified. Describe at which step in the mailing operation the reports may be generated, and how the reports relate to each other and to the preparation of postage statements.
d. Describe how rejects are handled during mail preparation.
e. Describe in detail internal quality control procedures that ensure that mailings are properly prepared, that postage statement and supporting data are accurate, and that correct postage is paid. Submit copies of quality control instructions and checklists used. [P960.1.5]
5.1.6 On‑Site Review
The USPS examines the mailer's operation as part of the application process. During the on‑site review, the mailer must:
a. Produce a controlled test mailing with supporting documentation.
b. Show that internal quality control procedures are satisfactorily administered.
c. Show that the mailing system provides acceptable documentation by which the USPS can verify postage statement data. [P960.1.6]
5.1.7 Interim Authorization
If the mailer meets standards, the USPS grants a 90‑day interim authorization to prepare combined mailings. During this time, USPS monitors the mailer's system to ensure continued compliance with all applicable standards. [P960.1.7]
5.1.8 Final Authorization
After the 90‑day authorization, if the mailer's program meets all applicable standards, BMS prepares a detailed authorization for the mailer to follow in preparing combined mailings. The authorization period does not exceed 2 years. The mailer must give advance written notice to BMS about plans to change the system used to prepare combined mailings. [P960.1.8]
5.1.9 Denial
If an application is denied, the mailer may, within 15 days from receipt of the notice, file a written appeal, including additional evidence, with the Business Mail Acceptance manager, USPS Headquarters, who issues the final agency decision. [P960.1.9]
5.1.10 USPS Review
A USPS review of the mailer's system is conducted before the expiration date:
a. If the review shows no need for modifications to the agreement, it is renewed for a 2‑year period.
b. If the review shows modifications to the system without prior notification to BMS, but the system still remains qualified, a new agreement must be reached that details the modifications.
c. If the review shows that the system can be renewed only with modifications required by the USPS, the mailer must be so informed and, if the mailer agrees, a new agreement is implemented under 5.1.7 and 5.1.8.
d. If the review shows that the mailer is not properly preparing combined mailings or does not agree to USPS modifications, steps must be taken to cancel the authorization. [P960.1.10]
5.1.11 Suspension
The BMS manager may suspend a combined mailing system agreement at any time, pending investigation, if the manager finds that postage is not being fully paid or mail is not being prepared according to standards. The decision may be appealed to the Business Mail Acceptance manager, USPS Headquarters, within 15 days of the suspension by submitting a written appeal with explanation. The suspension remains in effect during the appeal. A suspension is ended when the mailer comes into compliance. [P960.1.11]
5.1.12 Cancelation by USPS
The USPS may cancel an authorization to prepare combined mailings at any time if the mailer:
a. Provides misleading or incorrect data to avoid payment of postage.
b. Makes no combined mailings under the agreement during any consecutive 12‑month period.
c. Fails to comply with applicable standards or the agreement, including required quality control procedures, and does not make changes to comply after USPS notification. [P960.1.12]
5.1.13 Cancelation Procedure
If the USPS decides to cancel an authorization, cancelation becomes effective 15 days from the mailer's receipt of the notice, unless the mailer files a written appeal within that time with the BMS manager. The appeal must show additional information on why the combined mailing authorization should not be canceled. If the manager denies the appeal, both the appeal and the additional information are sent to the Business Mail Acceptance manager, USPS Headquarters, who issues the final agency decision. [P960.1.13]
5.1.14 Cancelation by Mailer
The mailer may cancel an authorization to prepare combined mailings at any time by notifying the administering post office in writing. [P960.1.14]
5.2 Postage
5.2.1 Metered Pieces—First‑Class Mail
Metered pieces in a combined mailing must bear postage for the first ounce at the Presorted rate or at an automation rate for which the pieces are eligible and, if applicable, the full amount of postage due for additional ounces. Additional postage due for metered pieces in a combined mailing is deducted from the mailer's postage due advance deposit account. Full postage at single‑piece First‑Class Mail rates must be paid on accompanying single‑piece rate mail using one of the methods under 134.1.0. Additional preparation to verify postage due may be required by the USPS. [P960.2.1]
5.2.2 Metered Pieces—Standard Mail
Metered pieces in a combined mailing must bear postage at a Presorted or automation rate for which the pieces are eligible. Additional postage due for metered pieces in a combined mailing is deducted from the mailer's postage due advance deposit account. Full postage at single‑piece First‑Class Mail rates must be paid on accompanying single‑piece rate mail using one of the methods under 243.3.0, 243.5.0, and 134.1.0. Additional preparation to verify postage due may be required by the USPS. [P960.2.2]
5.2.3 Precanceled Pieces—First‑Class Mail
Pieces with precanceled stamps in a combined mailing must not weigh more than 1 ounce and must bear postage in any denomination of precanceled stamps permitted in a Presorted or automation rate mailing. Additional postage due for precanceled stamp pieces in a combined mailing is deducted from the mailer's postage due advance deposit account. Full postage at the single‑piece First‑Class Mail rate must be paid on accompanying single‑piece rate mail using one of the methods under 134.1.0. Additional preparation to verify postage due may be required by the USPS. [P960.2.3]
5.2.4 Precanceled Pieces—Standard Mail
Pieces with precanceled stamps in a combined mailing must bear postage in any denomination of precanceled stamp permitted in an automation rate mailing. Nonprofit postage may appear only on pieces in a Nonprofit rate mailing that are eligible for and claimed at a Nonprofit rate. Additional postage due for precanceled stamp pieces in a combined mailing is deducted from the mailer's postage due advance deposit account. Full postage at single‑piece First‑Class Mail rates must be paid on accompanying single‑piece rate mail using one of the methods under 243.3.0, 243.5.0, or 134.1.0. Additional preparation to verify postage due may be required by the USPS. [P960.2.4]
5.2.5 Permit Imprint Pieces—First‑Class Mail and Standard Mail
Pieces in a combined mailing may bear the permit imprint of the mailer or the mailer's clients. Postage for the permit imprint part of a combined mailing must be paid by the permit imprint advance deposit account kept for combined mailings. Postage is deducted only from this account, regardless of the permit numbers or company permit imprints on pieces in a combined mailing. Full postage at single‑piece First‑Class rates must be paid on accompanying single‑piece rate mail using one of the methods under 134.1.0 and, for Standard Mail, 243.3.0 and 243.5.0. Additional preparation to verify postage due may be required by the USPS. [P960.2.5]
5.3 Producing the Combined Mailing
5.3.1 Mailer Quality Control
Before merging different pieces into a combined presorted mailing, the mailer must have quality control procedures to ensure that:
b. Meter impressions are legible.
c. Permits and licenses are current at office of mailing.
d. In First‑Class mailings, full postage on 2‑ounce and 3‑ounce metered and precanceled stamped pieces is affixed for the ounces in addition to postage for the first ounce at a rate acceptable for inclusion in the mailing.
e. In Standard Mail mailings, full postage is affixed at a rate acceptable for inclusion in the mailing.
f. Barcodes meet all applicable standards.
g. Mailings are prepared under the relevant standards.
h. Source mailing information (on client, job, or segment) is entered accurately into the automated mailing system.
i. When markings are applied by an MLOCR, they properly show the applicable identifier/rate code described in 5.3.2 that specifies the product month designator, MASS/FASTforward system identifier, the method of postage payment, and the rate of postage affixed for metered and precanceled stamp mail or other postage information for permit imprint mail. These markings must be linked by the computer system to the rate entered by the mailer when the pieces are run through the MLOCR. [P960.3.1]
5.3.2 Rate and Postage Marking
The following markings must be applied to each piece in the mailing when markings are applied by an MLOCR. These seven‑character markings provide the automation rate marking information and additional information including the product month designator, MASS/FASTforward (FF) system identifier, manufacturer code, and rate marking information. The product month designator is the first character position and represents the product month of the USPS ZIP+4 Product installed with the system's lookup engine responsible for the ZIP+4 assignment. Each product month is designated by a character "A" through "L" (with "A" meaning January, "B" meaning February, etc.). The MASS/FF System Identifier is characters 2 through 4 and represents the certified system identifier responsible for the ZIP+4 assignment. There is a one‑to‑one relationship between the certified system serial number and the assigned identifier. The manufacturer code is the fifth character and is assigned at the manufacturer's discretion with one exception: the character "Z" is assigned when the mailpiece contains a delivery point barcode in the address block and the MLOCR does not perform a lookup but simply reproduces the address block barcode. The rate marking is represented in the last two characters according to the chart below. The applicable marking must appear on each mailpiece in one of the locations authorized under 202 for letters, 302 for flats, or 402 for parcels.
b. Standard Mail (letters only):
|
Barcoded 5‑Digit Meter Regular Postage Affixed* |
|
|
Barcoded 5‑Digit Meter Nonprofit Postage Affixed* |
|
|
Barcoded 3‑Digit Meter Regular Postage Affixed* |
|
|
Barcoded 3‑Digit Meter Nonprofit Postage Affixed* |
|
|
Barcoded AADC Meter Regular Postage Affixed* |
|
|
Barcoded AADC Meter Nonprofit Postage Affixed* |
|
|
Barcoded Mixed AADC Meter Regular Postage Affixed* |
|
|
Barcoded Mixed AADC Meter Nonprofit Postage Affixed* |
|
|
Presorted 3/5 Meter Regular Postage Affixed* |
|
|
Presorted 3/5 Meter Nonprofit Postage Affixed* |
|
|
Barcoded Basic Meter Regular Postage Affixed* |
|
|
Barcoded Basic Meter Nonprofit Postage Affixed* |
|
5.3.3 Merging Methods and Documentation
During the initial count of each source mailing (i.e., the quantity of mail originated by each of the mailer's clients) by the mailer's automated mailing system, pieces must be grouped by payment method (and, within each for First‑Class, by ounce increment). All pieces within each postage‑affixed group must have the same amount of postage affixed (for First‑Class, the same amount of postage must be affixed for the first ounce). The mailer must keep records of each source that was merged in the combined mailing to allow the USPS to identify each source, the number of pieces by postage payment method, and, within each, by ounce increment (for First‑Class), or by amount of postage affixed (for Standard Mail). The mailer must keep these records (in the form of computer‑generated printouts or computer media approved by Business Mailer Support) in a central location for 90 days after the mailing date of the combined mailing. [P960.3.3]
5.3.4 Rejected Pieces
Pieces rejected for any reason by the mailer's automated sorting system and pulled out of the combined mailing stream must be identified by the mailer, specifically accounted for in documentation, and:
a. If postage‑affixed, bear postage or have additional postage affixed to equal a rate no lower than the correct Presorted First‑Class rate or 3/5 Presorted Standard Mail rate for letters, as applicable.
b. If paid by permit imprint, separately presented to the USPS for verification of postage. [P960.3.4]
5.4 Documentation
5.4.1 Submission
Mailers are required to submit or generate the following reports:
For each First‑Class Mail or Standard Mail combined mailing, the mailer must provide these materials:
a. For each postage payment method, a complete and accurate postage statement endorsed "Combined Mailing" at the top.
2. The USPS qualification report in standardized format detailing by ZIP Code the number of pieces qualifying for each rate by presort level. If plant‑verified drop shipment (PVDS) is used for Standard Mail, a separate USPS qualification report must be generated for each entry destination.
3. The USPS Summary ZIP Destination report in one of two standardized formats that lists by tray destination and rate category: each mail category, postage payment type, weight, and rate affixed (report all postage affixed First‑Class Mail pieces as weighing one ounce); number of pieces; dollar amount of postage affixed to those pieces; cumulative postage affixed; total postage; net postage due; cumulative postage due; and a running total of the number of pieces. If plant‑verified drop shipment (PVDS) is used for Standard Mail, a separate USPS Summary ZIP Destination report must be generated for each entry destination. This report is not required if there is only one metered rate in the mailing. BMS may authorize submission of only portions of this report.
4. The USPS Postage Summary in a standardized format. This report shows, by type of payment method, the total postage claimed for all pieces in the mailing by rate level and the total postage affixed by rate level. It also shows a grand total summary of postage affixed, postage claimed, and total postage due. If plant‑verified drop shipment (PVDS) is used for Standard Mail, a separate USPS Postage Summary report must be generated for each entry destination.
5. Other documentation that may be required by other standards for the rate claimed.
b. The USPS Customer Mail Report must be generated for each mailing but is required to be submitted to the USPS only when requested by USPS personnel for the resolution of errors (shortpaid and potential MLOCR profiling) detected in a specific mailing. The Customer Mail Report must list each customer by name and provide the following information about their mail: rate affixed, mail category including postage payment type, weight, total postage, postage affixed, number of pieces, cumulative number of pieces, number of pieces rejected, and total pieces fed. [P960.4.1]
5.4.2 Permit Imprint
To prepare the postage statement for permit imprint pieces, the mailer multiplies the number of such pieces qualifying for each rate level (and, for First‑Class Mail, in each weight increment) (as documented by the mailer) by the corresponding rate. The result is the net postage due for the permit imprint part of the combined mailing. If the mailing contains nonidentical‑weight permit imprint pieces, the postage statement must be so annotated. [P960.4.2]
5.4.3 Postage Affixed
In completing the separate postage statements for postage‑affixed pieces:
a. Multiply the number of pieces at each rate level (which, for First‑Class Mail, are treated as weighing 1 ounce or less, regardless of actual weight) by the corresponding rate of postage. The product is the postage due before adjustments are made for the value of postage affixed to those pieces.
b. Multiply the amount of postage (or, for First‑Class Mail only, first ounce postage) affixed by the number of pieces at each amount, to determine the total postage already paid.
c. Set the amount paid against the amount due to find the postage to be paid by or to the mailer for the postage‑affixed pieces. [P960.4.3]
5.4.4 Reporting Results
Any additional postage due is paid through the mailer's advance deposit account for combined mailings. A "value added" refund of any overpayment of meter postage may be requested under 604.10.0. [P960.4.4]
6.0 Preparation for Combined Mailings of Standard Mail and Package Services Parcels
6.1 Combined Machinable Parcels—Rates Other than Parcel Post OBMC Presort, BMC Presort, DSCF, and DDU
6.1.1 Qualification
Machinable Standard Mail and machinable Package Services parcels may be combined under the sortation and other requirements in 6.1 except when claiming the following Parcel Post rates or discounts: OBMC Presort, BMC Presort, DSCF, and DDU. When claiming the OBMC Presort, BMC Presort, or DSCF rates, machinable Standard Mail and machinable Package Services parcels may be combined under the sortation and other requirements in 6.2. Standard Mail parcels must not be combined with Package Services parcels prepared for DDU rates. [M073.1.1]
6.1.2 Description
Subject to 6.1.1 and authorization under 6.1.5, a mailer who is authorized plant load or plant‑verified drop shipment privileges may prepare a combined mailing of Standard Mail and Package Services machinable parcels that have been merged and sorted in sacks (under 6.1.5) or on pallets (under 8.0) to achieve the finest presort level. The combined mailing must meet the standards in 6.1 and those that apply to the rates claimed. Each parcel in a combined mailing is subject to the applicable Standard Mail or Package Services rate, based on the corresponding standards. Required volume for bulk or presort rates is based solely on the quantity of pieces eligible for each rate at the required presort level. Pieces claimed at other rates in the same sack or on the same pallet do not count. [M073.1.2]
6.1.3 Postage Payment
Postage for all pieces must be paid with permit imprint at the post office serving the mailer's plant under 2.0, Manifest Mailing System (MMS), 3.0, Optional Procedure (OP) Mailing System, or 4.0, Alternate Mailing System (AMS). The applicable agreement must include procedures for combined mailings approved by BMS. [M073.1.3]
6.1.4 Documentation
Separate postage statements must be prepared for the Standard Mail and Package Services pieces. Within each group, combined forms may be prepared where standards and the forms permit. All postage statements must be provided at the time of mailing, accompanied by a computer‑generated listing (in ZIP Code sequence and numbered to correspond to the sacks or pallets) that describes the content of each sack or pallet. The mailer must keep this information for 90 days after the mailing is dispatched. This listing must show the mailer's name and location, the name and owner of each product for which a separate postage statement is prepared, and the entry post office. For each product, the listing must detail the number of pieces at each rate by 5‑digit ZIP Code and totals for each pallet or sack and for the entire mailing. Additional documentation must be provided for all mailings of nonidentical‑weight pieces or in which basic and 3/5 rate pieces are commingled and the mailer has not separated the sacks or pallets containing the pieces at the respective rates. Such documentation must be in one of these formats:
a. Segmented sequentially by sortation level (e.g., 5‑digit scheme, 5‑digit, BMC) and, within each, listing a unique number or Line 1 of each sack or pallet label. For each 5‑digit scheme, 5‑digit, or ASF/BMC entry, the number of pieces at each rate must be shown by 5‑digit scheme, 5‑digit, or 3‑digit ZIP Code prefix. Destination ASF/BMC sacks or pallets must show a total number of pieces in the sack or on the pallet. The entries must be summarized for the whole mailing to show total pieces at each rate, total pieces, and total postage (and additional postage due, as applicable). The sacks or pallets do not have to be presented to the USPS in any particular order.
b. Segmented sequentially by sortation level and by 5‑digit scheme and 5‑digit (for sacks) or 3‑digit ZIP Code prefix (for other sacks or pallets) with the number of pieces at each rate shown on the listing. The entries must be totaled for the whole mailing to show total pieces at each rate, total pieces, and total postage (or additional postage due, as applicable). If different amounts of additional postage are due, the summary must detail the number of pieces at each postage amount or at each amount of additional postage due. The sacks or pallets must be separated by sortation level when presented. [M073.1.4]
6.1.5 Authorization
The requirements for authorization are as follows:
a. A mailer who wants to present combined mailings must submit a written request to BMS. The request must show names of mail owner and mailer (if different); address of mailer's plant and mailing office (if different); names of items in combined mailing; evidence of authorization to mail under 2.0, Manifest Mailing System (MMS), 3.0, Optional Procedure (OP) Mailing System, or 4.0, Alternate Mailing System (AMS); expected date of first mailing; and sample of required computer‑generated listings.
b. A separate written request must be made for each group of mailpieces to be prepared. An authorization is valid only for a specifically named group of items to be combined. If documentation for more than one mailer is derived from the same computer software program, and each mailer usually mails at regular intervals, requests for more than one mailing group may be made as part of the same authorization request. In such cases, the name of each mailer, frequency of mailing, type of product, and combination must be listed as part of the request.
c. An authorization to combine Standard Mail and Package Services machinable parcels expires at the same time as the applicable postage payment system authorization and may not be for more than 2 years. A mailer may terminate an authorization at any time by written notice to the postmaster of the office serving the mailer's location. The USPS may terminate an authorization, by written notice, if it finds that the mailer does not meet the applicable standards. [M073.1.5]
6.1.6 Sacking and Labeling
Preparation sequence, sack size, and labeling:
a. 5‑digit scheme (optional, but required for Standard Mail 3/5 rate eligibility); 10‑piece or 20‑pound minimum; labeling:
1. Line 1: L606.
2. Line 2: "STD/PSVC MACH 5D SCH."
b. 5‑digit (optional, but required for Standard Mail 3/5 rate eligibility); 10‑piece or 20‑pound minimum; labeling:
1. Line 1: city, state, and 5‑digit ZIP Code on mail (see 8.6.4 for overseas military mail).
2. Line 2: "STD/PSVC MACH 5D."
c. ASF (optional; allowed only for mail deposited at an ASF to claim DBMC rate); 10‑piece or 20‑pound minimum; labeling:
1. Line 1: L602, Column B. DBMC rate eligibility determined by Exhibit 6.1.6.
2. Line 2: "STD/PSVC MACH ASF."
d. BMC (required); 10‑piece or 20‑pound minimum; labeling:
1. Line 1: L601, Column B. DBMC rate eligibility determined by Exhibit 6.1.6.
2. Line 2: "STD/PSVC MACH BMC."
e. Mixed BMC (required); no minimum; labeling:
1. Line 1: "MXD" followed by L601 Column B information for BMC serving 3‑digit ZIP Code prefix of entry post office.
2. Line 2: "STD/PSVC MACH WKG." [M073.1.6]
Exhibit 6.1.6 BMC/ASF—DBMC Rate Eligibility
6.2 Combined Parcels—Parcel Post OBMC Presort, BMC Presort, and DSCF Rates
6.2.1 Qualification
Combination requirements for specific discounts and rates are as follows:
a. When claiming Parcel Post OBMC Presort and BMC Presort discounts and DSCF rates, machinable Standard Mail parcels may be combined with machinable Package Services parcels under 6.2.
b. When claiming the Parcel Post DSCF rate, machinable and nonmachinable Standard Mail may be combined with machinable and nonmachinable Package Services parcels under 6.2.
c. Standard Mail parcels may not be combined with Package Services parcels prepared for DDU rates. [M073.2.1]
6.2.2 Authorization
Mailers must be authorized under 6.1.5 to prepare mailings that combine Standard Mail and Package Services parcels. [M073.2.2]
6.2.3 Postage Payment
Postage for all pieces must be paid with permit imprint at the post office serving the mailer's plant under an approved manifest mailing system under 2.0. The applicable agreement must include procedures for combined mailings approved by BMS. [M073.2.3]
6.2.4 Preparation and Rates
Combined parcels must be prepared as follows:
a. Minimum Mailing Volume. Separate minimum mailing volume requirements must be met for Standard Mail parcels and for Package Services parcels.
b. Parcel Post Qualifying for DSCF Rates. The combined mailings must be prepared under the applicable 5‑digit scheme and 5‑digit sack requirements in 455.4.0 or the applicable 5‑digit scheme and 5‑digit pallet requirements in 8.0 for the Parcel Post DSCF rates. All other requirements for the Parcel Post DSCF rates and the Presorted Standard Mail rates, as applicable, must be met. The following additional requirements apply:
1. If sacked under 455.4.0, the minimum requirement of seven pieces per sack must be met with only Package Services parcels. After the minimum sack volume has been met, Standard Mail parcels may be included in the sack or in overflow sacks.
2. If palletized under the option to prepare 5‑digit scheme or 5‑digit pallets when there are at least 50 pieces and 250 pounds per pallet, this pallet minimum must be met with only Package Services parcels. After the minimum pallet volume has been met, Standard Mail parcels may be included on the pallet or in overflow sacks.
3. If palletized under the alternate pallet preparation where no pallet may contain fewer than 35 pieces and 200 pounds provided the average number of pieces on pallets qualifying for the DSCF rate is at least 50, Standard Mail parcels may not be combined with Package Services parcels.
4. If palletized under the option to prepare 5‑digit scheme or 5‑digit pallets under the 36‑inch‑high (mail only) pallet minimum, any combination of Standard Mail or Package Services parcels may be used to meet the minimum pallet height requirement.
5. Line 2 of 5‑digit scheme pallet and sack labels must read: "STD/PSVC MACH 5D SCH." Line 2 of 5‑digit pallet and sack labels must read: "STD/PSVC MACH 5D."
6. Standard Mail parcels are eligible for the Presorted 3/5 rate.
c. Parcel Post Qualifying for OBMC Presort or BMC Presort Rates. The combined mailings must be prepared under the 8.0 BMC pallet requirements for machinable parcels at Parcel Post OBMC Presort or BMC Presort rates. All other requirements for the Parcel Post OBMC Presort or BMC Presort rates and the Presorted Standard Mail rates must be met. The following additional requirements apply:
1. The minimum height requirement for each pallet or pallet box on a pallet may be met using any combination of Standard Mail and Package Services parcels.
2. Line 2 of BMC pallet box labels must read: "STD/PSVC MACH BMC."
3. Standard Mail parcels are eligible for the Presorted 3/5 rate only if it can be shown by documentation that there was insufficient volume of Standard Mail parcels in the mailing to prepare separate 5‑digit scheme and 5‑digit pallets required for Standard Mail machinable parcels under 8.0. Otherwise, Presorted basic rates apply to the Standard Mail parcels. [M073.2.4]
6.2.5 Documentation
Presort documentation is required as applicable for each rate claimed if the manifest does not list pieces in presort order. Separate postage statements must be prepared for the Standard Mail and Package Services pieces. Within each group, combined forms may be prepared where the standards and the forms permit. All postage statements must be provided at the time of mailing. [M073.2.5]
7.0 Combining Package Service Parcels for Destination Entry
7.1 Combining Parcels
7.1.1 General
Package Services parcels may be combined, at the mailer's option and when authorized by the USPS, in 5‑digit scheme and 5‑digit sacks or on 5‑digit scheme and 5‑digit pallets for entry either at a destination sectional center facility (DSCF) or a destination delivery unit (DDU). All applicable fees for presort and drop shipment must be paid and applicable minimum volume requirements for Presort rates and Parcel Select rates must be met. Combined Package Services mailings must meet the standards in 456.2.0 and 466.2.0 through 466.5.0, except as provided by this section. Parcels may not be combined for entry at a destination bulk mail center (DBMC). Carrier Route Bound Printed Matter may not be combined with other parcels under these standards. Presorted Media Mail and Presorted Library Mail claimed at basic rates may not be combined with other parcels under these standards. Parcels combined under these standards are not eligible for the barcoded discount. [E753.1.1]
7.1.2 Basic Standards
Package Services parcels that qualify as machinable, nonmachinable, and irregular under 401 and meet the following conditions may be combined in 5‑digit scheme and 5‑digit sacks or 5‑digit scheme and 5‑digit pallets under these conditions:
a. Minimum volume requirements for Parcel Select, Presorted Bound Printed Matter, Presorted Library Mail, and Presorted Media Mail must be met separately before combining.
b. Postage must be paid via permit imprint under an approved manifest mailing system as provided in 2.0.
c. All parcels must be prepared in sacks under 7.2 or on pallets under 7.3. For mail entered at the DSCF rates, pallet preparation is not permitted for 5‑digit ZIP Codes that are unable to handle pallets. Refer to the Drop Ship Product maintained by the National Customer Support Center (NCSC) (see 608.8.0 for address) to determine which 5‑digit delivery facilities can handle pallets. If a DDU facility cannot handle pallets, and a mailer transports mail to the DDU facility on pallets, the driver will have to unload the pallets into a container specified by the delivery unit.
d. Pieces may be claimed at single‑piece rates, Presorted rates, and destination entry rates under 7.2.1 or 7.3.1.
e. Separate postage statements must be prepared for each subclass and destination entry rate as appropriate.
f. The deposit of combined Package Services at a DSCF or DDU must be in accordance with applicable drop shipment standards. [E753.1.2]
7.1.3 Authorization
Mailers apply for Business Mailer Support (BMS) authorization to combine parcels as part of a manifest mailing agreement (2.0). Current manifest mailers can apply for additional authorization to combine parcels. This authorization may not exceed 2 years. [E753.1.3]
7.2 Combined Parcels Prepared in Sacks
7.2.1 Rate Eligibility
In addition to the applicable standards in 456.2.0 and 466.2.0 through 466.5.0 for destination entry Package Services, the following standards apply for combined Package Services mail prepared in sacks:
a. Parcel Select DSCF rates apply to parcels that are contained in 5‑digit scheme and 5‑digit sacks, each containing at least 10 pieces of any combination of Package Services, or contained in overflow sacks under 7.2.2, provided all other requirements for the DSCF rate in 456.2.0 are met. Parcel Select DDU rates apply to parcels that are contained in 5‑digit scheme and 5‑digit sacks, each containing at least 10 pieces of any combination of Package Services, or contained in overflow sacks under 7.2.2, provided all other requirements for the DDU rate in 456.2.0 are met.
b. Presorted Bound Printed Matter DSCF rates apply to parcels that are contained in 5‑digit scheme and 5‑digit sacks, each containing at least 10 pieces of any combination of Package Services, or contained in overflow sacks under 7.2.2, provided all other requirements for the DSCF rate in 466.2.0 through 466.5.0 are met. Presorted Bound Printed Matter DDU rates apply to parcels that are contained in 5‑digit scheme and 5‑digit sacks, each containing at least 10 pieces of any combination of Package Services, or contained in overflow sacks under 7.2.2, provided all other requirements for the DDU rate in 466.2.0 through 466.5.0 are met.
c. Presorted Library Mail 5‑digit rates apply to parcels that are contained in 5‑digit scheme and 5‑digit sacks, each containing at least 10 pieces of any combination of Package Services, or contained in overflow sacks under 7.2.2.
d. Presorted Media Mail 5‑digit rates apply to parcels that are contained in 5‑digit scheme and 5‑digit sacks, each containing at least 10 pieces of any combination of Package Services, or contained in overflow sacks under 7.2.2.
e. Single‑piece rate parcels that are contained in 5‑digit scheme and 5‑digit sacks, each containing at least 10 pieces of any combination of Package Services, or contained in overflow sacks under 7.2.2, qualify for their applicable single‑piece rates. [E753.2.1]
7.2.2 Sack Preparation
Only 5‑digit scheme and 5‑digit sacks may be prepared. Each sack of combined Package Services mail must contain at least 10 pieces. One overflow sack containing fewer than 10 pieces is permitted per 5‑digit scheme and 5‑digit destination. [E753.2.2]
7.2.3 Sack Labeling
Sack labels must be prepared as follows:
1. Line 1: use L606, Column B.
2. Line 2: "PSVC PARCELS 5D SCH."
1. Line 1: use city, state, and 5‑digit ZIP Code destination of pieces.
2. Line 2: "PSVC PARCELS 5D." [E753.2.3]
7.3 Combined Parcels Prepared on Pallets
7.3.1 Rate Eligibility
In addition to the applicable standards in 456.2.0, Parcel Select, and 466.2.0 through 466.5.0 in Enter and Deposit for destination entry Package Services, the following standards apply for combined Package Services prepared on pallets:
a. Parcel Select DSCF rates apply to pieces that are prepared on 5‑digit scheme and 5‑digit pallets, each containing at least 50 pieces and 250 pounds or 36 inches of Package Services mail, or contained in overflow sacks under 7.3.3, and deposited at a DSCF under 456.2.0. Parcel Select DDU rates apply to pieces that are prepared on 5‑digit scheme and 5‑digit pallets, each containing at least 50 pieces and 250 pounds or 36 inches of Package Services mail, or contained in overflow sacks under 7.3.3, and deposited at a DDU under 456.2.0.
b. Presorted Bound Printed Matter DSCF rates apply to pieces that are prepared on 5‑digit scheme and 5‑digit pallets, each containing at least 50 pieces and 250 pounds or at least 36 inches of Package Services mail, or contained in overflow sacks under 7.3.3, and deposited at a DSCF under 466.2.0 through 466.5.0. Presorted Bound Printed Matter DDU rates apply to pieces that are prepared on 5‑digit scheme and 5‑digit pallets, each containing at least 50 pieces and 250 pounds or at least 36 inches of Package Services mail, or contained in overflow sacks under 7.3.3, and deposited at a DDU under 466.2.0 through 466.5.0.
c. Presorted Library Mail 5‑digit rates apply to pieces that are prepared on 5‑digit scheme and 5‑digit pallets, each containing at least 50 pieces and 250 pounds or 36 inches of Package Services mail, or contained in overflow sacks under 7.3.3.
d. Presorted Media Mail 5‑digit rates apply to pieces that are prepared on 5‑digit scheme and 5‑digit pallets, each containing at least 50 pieces and 250 pounds or 36 inches of Package Services mail, or contained in overflow sacks under 7.3.3.
e. Single‑piece rate parcels that are prepared on 5‑digit scheme and 5‑digit pallets, each containing at least 50 pieces and 250 pounds or 36 inches of Package Services mail, or contained in overflow sacks under 7.3.3, qualify for their applicable single‑piece rates. [E753.3.1]
7.3.2 Pallet Preparation
Only 5‑digit scheme and 5‑digit pallets may be prepared. Each 5‑digit scheme and 5‑digit pallet of combined Package Services must contain at least: (1) 50 parcels and 250 pounds of mail, or (2) 36 inches of mail (excluding the height of the pallet). Pallets prepared using either minimum requirement may be combined in the same mailing. [E753.3.2]
7.3.3 Overflow Sacks
After filling pallets to a 5‑digit scheme or 5‑digit destination, any remaining pieces that do not meet the minimum pallet requirements may be prepared in 5‑digit scheme or 5‑digit overflow sacks. Overflow sacks must be labeled as provided in 7.2.3. [E753.3.3]
7.3.4 Pallet Labeling
Pallet labels must be prepared as follows:
1. Line 1: use L606, Column B.
2. Line 2: "PSVC PARCELS 5D SCH."
1. Line 1: use city, state, and 5‑digit ZIP Code destination of pieces.
2. Line 2: "PSVC PARCELS 5D." [E753.3.4]
7.4 Documentation
Separate postage statements are required for each of the separate mailings contained within the combined mailing. All postage statements must be provided at the time of mailing and must be accompanied by a BMS‑approved manifest prepared in accordance with 2.0 and this section. [E753.4.0]
8.0 Preparation for Pallets
8.1 Physical Characteristics
8.1.1 Standards
All pallets presented to the USPS, whether USPS‑provided or mailer‑provided, must meet the standards in 8.1.2 through 8.1.4. Mail on such pallets must meet the standards for the class and rate claimed. [M041.1.1]
8.1.2 Construction
Pallets must be made of high‑quality material that can hold loads equal to a gross weight of 2,200 pounds. Pallets must measure 48 by 40 inches and must allow four‑way entry by forklift trucks and two‑way entry by pallet jacks. [M041.1.2]
8.1.3 Securing Pallets
Except for stacked pallets under 8.3.1 and pallet boxes under 8.4.3, each loaded pallet of mail must be prepared to maintain the integrity of the mail and the entire pallet load during transport and handling using one of the following methods:
a. Securing with at least two straps or bands of appropriate material. Wire or metal bands, straps, buckles, seals, and similar metal fastening devices cannot be used.
b. Wrapping with stretchable or shrinkable plastic.
c. Securing with at least two straps or bands of appropriate material and wrapping with stretchable or shrinkable plastic. Wire and metal bands and straps, metal buckles, metal seals, and similar metal fastening devices cannot be used. [M041.1.3]
8.1.4 Nonconforming Mailer
The USPS informs any mailer or mailer's agent who presents palletized mailings, including plant‑verified drop shipment (PVDS), when the mailer's pallets fail to meet basic pallet integrity and safety standards. After a mailer is notified and allowed to make changes to improve load integrity, if the mailer's methods, or those of the mailer's agent, do not work, the mailer is considered nonconforming. A nonconforming mailer must meet the specifications for nonconforming mailers for top‑cap use, stacking of pallets, pallet box construction, and maximum height/tiers of trays in 8.2 through 8.5, respectively. A mailer is suspended from the pallet program if the mailer's pallets continue to fail to meet the minimum load integrity levels after being notified and allowed to make changes. [M041.1.4]
8.2 Top Caps
8.2.1 Use
a. Except as provided below, all pallets of sacks, trays, parcels, bundles of mail, or pallet boxes must be top‑capped if the pallets are stacked two, three, or four tiers high when presented to the USPS for acceptance.
b. The top pallet need not be top‑capped if the strapping or banding securing the stacked pallets together neither damages the mail on the top pallet nor allows the stack to shift.
c. Lower pallet(s) containing either parcels or bundles of mail need not be top‑capped if the top surface of each pallet load provides a sturdy, flat surface, parallel to the pallet base, that allows safe and efficient stacking of pallets placed on top and prevents sliding of the top pallet(s), damage to the loaded mail, or crushing of the load. [M041.2.1]
8.2.2 Construction
Any material may be used as a top cap if it provides a flat, level surface horizontal to the base pallet, protects the integrity of the mail below it while supporting a loaded pallet above, and allows easy entry of a forklift to remove the upper pallet(s). Flimsy paper or fiberboard (e.g., the ends of paper rolls) or similar material is inadequate and may not be used as a top cap. [M041.2.2]
8.2.3 Securing
A top cap must be secured to the pallet horizontal to the plane of the base pallet, with either stretchwrap or at least two crossed straps or bands, so that the cap stays in place to protect the mail and maintain the integrity of the pallet load. [M041.2.3]
8.2.4 Use by Nonconforming Mailer
A nonconforming mailer (see 8.1.4) must use top caps on all pallets of sacks, letter mail trays, parcels, or bundles of mail, regardless of weight, or on pallets containing pallet boxes no more than 60 inches high. Top caps must be approximately 48 by 40 inches and meet one of these construction standards:
a. Five‑wood boards, with uniform edges and nine‑leg pallet contact for stacking.
b. Fiberboard box‑end style, with a minimum 3‑inch side and wall material of at least double‑wall corrugated fiberboard C‑flute and/or B‑flute.
c. Fiberboard honeycomb covered on both sides, with heavy linerboard at least 1/2 inch thick.
d. Corrugated fiberboard C‑flute sheet covering the entire top of the load, with standard pallet solid fiberboard corner edge protectors. [M041.2.4]
8.3 Stacking Pallets
8.3.1 Physical Characteristics
Pallets may be stacked two, three, or four tiers high if:
a. The combined gross weight of the stacked pallets (pallets, top caps, and mail) does not exceed 2,200 pounds.
b. The heaviest pallet is on the bottom and the lightest is on the top.
c. Individual pallets are secured with straps or stretchable or shrinkable plastic as specified in 8.1.3.
d. The stack of pallets is secured with at least two straps or bands of appropriate material to maintain the integrity of the stacked pallets during transport and handling. Wire or metal bands, straps, buckles, seals, and similar metal fastening devices cannot be used. The stack of pallets cannot be secured together with stretchable or shrinkable plastic.
e. Each pallet is top‑capped as specified in 8.2.
f. The combined height of the stacked pallets and their loads does not exceed 84 inches. Exception: Pallets prepared for entry at Anchorage or Fairbanks, Alaska, cannot exceed 72 inches (pallets, top caps, and mail). [M041.3.1]
8.3.2 Pallet Height Restriction for Nonconforming Mailer
A nonconforming mailer (see 8.1.4) who stacks pallets is subject to the requirements of 8.3.1 with the additional restrictions that the combined height of any stacked pallets may not exceed 77 inches and that stacking pallets four tiers high is permitted only for pallets of parcels. [M041.3.2]
8.4 Pallet Boxes
8.4.1 Use
A mailer may use pallet boxes constructed of single‑, double‑, or triple‑wall corrugated fiberboard placed on pallets to hold sacks or parcels. Pallet boxes must protect the mail and maintain the integrity of the pallet loads throughout transportation, handling, and processing. Single‑wall corrugated fiberboard may be used only for light loads (such as lightweight parcels) that do not require transportation by the USPS beyond the entry office, or for Parcel Post DSCF rate mail. Mailers must supply their own pallet boxes. The base of the boxes must measure approximately 40 by 48 inches. Pallet standards require the use of pallet boxes meeting the size requirements in 8.4.2 for machinable Parcel Post claiming OBMC Presort and BMC Presort discounts. Pallet standards prohibit use of pallet boxes for nonmachinable Parcel Post claiming OBMC Presort and BMC Presort discounts. Pallet boxes meeting the size dimensions in 8.4.2 also may be used at the mailer's option for Parcel Post DSCF and Parcel Post DDU rate mail. [M041.4.1]
8.4.2 Height
The combined height of a single pallet, pallet box, and mail may not exceed 77 inches. The contents of the box may not extend above the top rim of the box. For all Package Services mailings entered at a DSCF or DDU, the height of the pallet box may not exceed 60 inches (excluding the pallet). For Parcel Post OBMC Presort and BMC Presort rate mailings of machinable pieces, the height of the pallet box must not exceed 69 inches (excluding the pallet). [M041.4.2]
8.4.3 Securing
Pallet boxes must be secured to the pallet with strapping, banding, stretchable plastic, shrinkwrap, or other material (wire or metal bands, straps, buckles, seals, and similar metal fastening devices cannot be used) that ensures that the pallet can be safely unloaded from vehicles, transported, and processed as a single unit to the point where the contents are distributed with the load intact if:
a. The pallet and its contents are transported by the USPS from the office where the mail is accepted to another postal facility where the contents are distributed; and
b. The weight of the mail in the box is not sufficient to hold the box in place on the pallet during transportation and processing. [M041.4.3]
8.4.4 Use by Nonconforming Mailer
Except when mailing Parcel Post claiming a DSCF or DDU rate, a nonconforming mailer (see 8.1.4) may use pallet boxes only if the boxes are constructed of triple‑wall corrugated fiberboard (C‑flute and/or B‑flute material) with a maximum height (pallet and box) of 77 inches. [M041.4.4]
8.5 General Preparation
8.5.1 Presort
Pallet sortation is generally intended to presort the palletized portion of a mailing to at least the finest extent required for the corresponding class of mail and method of preparation. Pallet sortation is sequential from the lowest (finest) level to the highest and must be completed at each required level before the next optional or required level is prepared. Standard preparation terms are defined in the Mail Preparation section for each class of mail, standard presort levels are defined in 8.0, and advanced presort levels are defined in 10.0, 12.0, and 13.0. For sacks, trays, or machinable parcels on pallets, the mailer must prepare all required pallet levels before any mixed ADC or mixed BMC pallets are prepared for a mailing or job. Bundles must not be placed on mixed ADC or mixed BMC pallets. Bundles that cannot be placed on pallets must be prepared in sacks under the standards for the rate claimed. The standards for bundle reallocation to protect the SCF or BMC pallet (8.11 and 8.12) are optional methods of pallet preparation designed to retain as much mail as possible at the SCF or BMC level. These standards may result in some bundles of Periodicals flats and irregular parcels and Standard Mail flats that are part of a mailing job prepared in part as palletized flats at automation rates not being placed on the finest level of pallet possible. Mailers must use PAVE‑certified presort software to prepare mailings using bundle reallocation (bundle reallocation is optional, but if performed, it must be done for the complete mailing job). [M041.5.1]
8.5.2 Required Preparation
a. Periodicals, Standard Mail, and Package Services (except for Parcel Post mailed at BMC Presort, OBMC Presort, DSCF, and DDU rates). A pallet must be prepared to a required sortation level when there are 500 pounds of bundles, sacks, or parcels or 72 linear feet or six layers of letter trays. For bundles of Periodicals flats and irregular parcels and bundles of Standard Mail flats on pallets that are prepared under the standards for bundle reallocation to protect the SCF pallet (8.11), not all mail for a 5‑digit scheme carrier routes, 5‑digit scheme, 5‑digit carrier routes, or 5‑digit pallet or for a merged 5‑digit scheme, merged 5‑digit, or 3‑digit pallet is required to be on that corresponding pallet level. For bundles of Standard Mail flats on pallets prepared under the standards for bundle reallocation to protect the BMC pallet (8.12), not all mail for a required ASF pallet must be on an ASF pallet. Mixed ADC or mixed BMC pallets of sacks, trays, or machinable parcels, as appropriate, must be labeled to the BMC or ADC (as appropriate) serving the post office where mailings are entered into the mailstream. The processing and distribution manager of that facility may issue a written authorization to the mailer to label mixed BMC or mixed ADC pallets to the post office or processing and distribution center serving the post office where mailings are entered. These pallets contain all mail remaining after required and optional pallets are prepared to finer sortation levels.
b. Parcel Post mailed at BMC Presort, OBMC Presort, DSCF, and DDU rates. Pallets must meet the requirements specifically prescribed for these rates. [M041.5.2]
8.5.3 Minimum Load
a. Periodicals, Standard Mail, and Package Services (except for Parcel Post mailed at BMC Presort, OBMC Presort, DSCF, and DDU rates). In a single mailing, the minimum load per pallet is 250 pounds of bundles, parcels, or sacks; or 36 linear feet or three layers of letter trays. In a mailing or mailing job presented for acceptance at a single postal facility, one overflow pallet with less than the required minimum may be prepared for mail destinating in the service area of the entry facility; that pallet must be properly labeled. Exceptions: There is no minimum load for pallets entered at a destination delivery unit if the mail on those pallets is for that unit's service area. For mail entered at an SCF, the SCF manager must authorize in writing preparation of any 5‑digit, 3‑digit, or SCF pallet containing less than the minimum required load if the mail on those pallets is for that SCF's service area.
b. Parcel Post mailed at BMC Presort, OBMC Presort, DSCF, and DDU rates. A minimum load for the rate claimed may be stated in terms of weight, combined piece minimum and weight, or minimum height. There are separate minimum mail heights for machinable parcels and for nonmachinable parcels claimed at OBMC Presort and BMC Presort rates. Mail entered at the Parcel Post DSCF rates and prepared directly on pallets or in pallet boxes on pallets must be prepared under either a minimum height requirement or under one of two options requiring a minimum number of pieces and pounds per pallet. There is no minimum weight requirement for an SCF pallet containing 5‑digit scheme and 5‑digit sacks prepared for the DSCF rate. There are no minimums for the Parcel Post DDU rate. [M041.5.3]
8.5.4 Minimum Height of Mail
The definitions of the minimum height of mail used to qualify for OBMC Presort, BMC Presort, and DSCF Parcel Post rates are as follows:
a. Machinable parcels. The minimum height of mail in a pallet box is the shortest vertical distance measured from the bottom of a pallet box to the top of the lowest mailpiece. The height of the pallet is not included in this measurement.
b. Nonmachinable parcels. The minimum height of mail on a pallet is the shortest vertical distance measured from the top of the pallet to the top of the lowest mailpiece. The height of the pallet is not included in this measurement. [M041.5.4]
8.5.5 Maximum Load
The maximum weight (mail and pallet) is 2,200 pounds. The maximum height of a single pallet (mail and pallet) is 77 inches for bundles, parcels, sacks, or pallet boxes, or 77 inches or 12 layers of trays (whichever occurs first) for letter trays. Exception: A single pallet that is prepared for entry at Anchorage or Fairbanks, Alaska, has a maximum height of 72 inches (pallet, top cap, and mail). [M041.5.5]
8.5.6 Mail on Pallets
These standards apply to mail on pallets:
a. Pieces in trays, bundles, and sacks must be prepared under the standards for the class of mail and rate claimed.
b. When two or more Periodicals mailings, two or more Standard Mail mailings, or two or more Bound Printed Matter mailings are placed together on pallets, the mailer must keep records for each mailing as required by the standards for the class of mail.
c. For letter‑size Standard Mail and Periodicals prepared in trays on pallets, carrier route rate mail (including automation carrier route) must be prepared on separate 5‑digit pallets (5‑digit carrier routes pallets) from non‑carrier route automation rate or Presorted rate mail (5‑digit pallets).
d. For determining minimum pallet volume, mail in letter trays is measured in full layers of trays or in linear feet. A 2‑foot tray equals 2 linear feet; a 1‑foot tray equals 1 linear foot.
e. Heavier, fuller trays must be placed at the bottom of the load.
f. For Bound Printed Matter irregular parcels, Presorted and Carrier Route rate mail may be combined on all levels of pallet. For Bound Printed Matter flats, Presorted and Carrier Route rate mail may be combined on all levels of pallet except as provided in 8.5.6g.
g. For sacks of Periodicals, Standard Mail, and Bound Printed Matter flats or irregular parcels, carrier route rate mail must be prepared on separate 5‑digit pallets from automation rate and/or presorted rate mail.
h. Periodicals, Standard Mail, and Bound Printed Matter flats or irregular parcels prepared in carrier route and noncarrier route 5‑digit bundles may be placed on the same merged 5‑digit scheme, merged 5‑digit, and 5‑digit metro pallet, as appropriate. [M041.5.6]
8.5.7 Arranging Pieces in a Bundle ("Facing")
Except as noted in 8.5.8, all pieces in a bundle must be "faced" (i.e., arranged with the addresses in the same read direction), with an address visible on the top piece. [M020.1.1]
8.5.8 Counter‑Stacking—Sacked and Palletized Mail
Bundles of flats and other pieces of nonuniform thickness may be prepared by counter‑stacking under these conditions:
a. Counter‑stacking should be used only to create bundles of more uniform thickness that are more likely to maintain their integrity during transportation and processing.
b. Counter‑stacking is appropriate for saddle‑stitched mailpieces and pieces where one edge is thicker than other edges or one corner is thicker than other corners.
c. When counter‑stacking, pieces must all have addresses facing up and be divided into no more than four approximately equal groups, with each group rotated 180 degrees from the preceding and succeeding group(s); prepare as few groups as possible to create a bundle of uniform thickness.
d. Counter‑stacked groups within a bundle should be as thick as possible, generally at least 1 inch thick.
e. When pieces are nonuniform in thickness because they are thicker in the center instead of along an edge or corner, counter‑stacking will generally not result in a bundle of uniform thickness (i.e., a football‑shaped bundle would be created). Instead of counter‑stacking such pieces, limit the height (thickness) of the bundle to 3 to 6 inches to ensure the bundle will stay together during normal transit and handling. [M020.1.2]
8.5.9 Labeling Bundles
Unless excepted by standard, the presort level of each bundle (other than carrier route bundles) must be identified either with an optional endorsement line under 708.7.0 or with a barcoded pressure‑sensitive bundle label. On letter‑size mail (including card‑size pieces), the bundle label must be placed in the lower left corner of the address side of the top piece in the bundle. On flat‑size mail, the label may be placed anywhere on the address side of the top piece in the bundle. Bundle labels must not be obscured by banding or shrinkwrap. The following colors and presort characters apply to bundle labels:
a. Firm (Periodicals use only), blue Label F.
b. Five‑digit presort level, red Label 5.
c. Three‑digit presort level, green Label 3.
d. ADC presort level, pink Label A.
e. Mixed ADC presort level, tan Label X. [M020.1.3]
8.5.10 Securing Bundles
Bundle preparation is subject to the following requirements:
a. Bundles must be able to withstand normal transit and handling without breakage or injury to USPS employees.
b. Bundles must be secured with banding, shrinkwrap, or shrinkwrap plus one or more bands. Banding includes plastic bands, rubber bands, twine/string, and similar material. Use of wire or metal banding is not permitted.
c. When one band is used, it must be placed tightly around the girth (narrow dimension).
d. Except under 8.5.11, bundles over 1 inch high (thick) must be secured with at least two bands or with shrinkwrap. When double banding is used to secure bundles, it must encircle the length and girth of the bundle at least once. Additional bands may be used if none lies within 1 inch of any bundle edge.
e. Banding tension must be sufficient to tighten and depress the edges of the bundle so pieces will not slip out of the banding during transit and processing. Loose banding is not allowed.
f. When twine/string is used to band bundles, the knot(s) must be secure so the banding does not come loose during transit and processing. [M020.1.4]
8.5.11 Bundles on Pallets
In addition to 8.5.7 through 8.5.10, bundles on pallets must meet the following standards:
a. Except as noted below, bundles up to 1 inch in height (thickness) must be secured with appropriate banding, placed at least once around the girth, or with shrinkwrap. Bundles over 1 inch in height must be secured with at least two bands (plastic bands, rubber bands, twine/string, or similar material), one around the length and one around the girth; or with shrinkwrap; or with shrinkwrap plus one or two bands.
b. Bundles may be secured with heavy‑gauge shrinkwrap plus plastic banding, only shrinkwrap, or only banding material if they can stay together during normal processing. Except for bundles of individually polywrapped pieces, bundle on BMC pallets must be shrinkwrapped and machinable on BMC parcel sorters. Bundles of individually polywrapped pieces may be secured with banding material only. Machinability is determined by the USPS. If used, banding material must be applied at least once around the length and once around the girth; wire and metal strapping are prohibited. [M020.1.5]
8.5.12 Sacked Mail
Mail that is not palletized (e.g., the mailer chooses not to prepare BMC pallets, or the bundles do not meet the machinability standards in 8.5.7 through 8.5.11) must be prepared under the standards for the rate claimed. For Periodicals, the mailer must separately sack bundles of each publication that are not palletized or that are excluded from palletization. Trays that are not palletized must be bedloaded. Sacks (including sacks of bundles not placed on pallets) containing bundles remaining after all pallets are prepared may be presented with the palletized mail (and reported on the same postage statement) if separated from the palletized portion of the mailing. [M041.5.7]
8.5.13 Nonconforming
For a nonconforming mailer (see 8.1.4) of letter‑size mail in trays, the combined height of a pallet and its load cannot exceed six layers of MM or EMM letter trays. [M041.5.8]
8.6 Pallet Labels
8.6.1 Placement
At least two clearly visible labels must be affixed on two adjacent sides of each pallet. [M031.4.1]
8.6.2 Specifications
Pallet labels must be pink for Periodicals mail or white for Standard Mail and Package Services mail. Pallet labels must measure at least 8 inches by 11 inches. [M031.4.2]
8.6.3 Lettering
Lettering for required information on pallet labels must be at least 1/2 inch high. [M031.4.3]
8.6.4 Line 1 (Destination Line)
Line 1 (destination line) must meet these standards:
a. Placement. Line 1 must be the first visible line on the label. It must be completely visible and legible when placed on the pallet. If the pallet label does not provide enough space for all required Line 1 information, the destination ZIP Code may be placed right‑justified on the line immediately below the rest of Line 1 and above Line 2 (content line). A standard abbreviation for the destination city name may be used.
b. Information. Line 1 must contain only the information specified by standard, including the appropriate destination facility prefix (e.g., "ADC"). Two zeros may follow the 3‑digit ZIP Code prefix required by labeling standards (e.g., 223 as 22300).
c. Overseas Military Mail. On 5‑digit pallets for overseas military destinations, Line 1 shows, from left to right, "APO" or "FPO," followed by "AE" (for ZIP Codes within the ZIP Code prefix range 090‑098), "AA" (for ZIP Codes within the 3‑digit ZIP Code prefix 340), or "AP" (for ZIP Codes within the ZIP Code prefix range 962‑966), followed by the destination 5‑digit ZIP Code of the mail on the pallet. [M031.4.5]
8.6.5 Line 2 (Content Line)
Line 2 (content line) must meet these standards:
a. Content Line Information: Pallet labels must indicate whether the mail on the pallet is barcoded, or not barcoded, or both. The content line (line 2 of required information) must be the second visible line on the label. This line must show the class and processing category of the mail on the pallet and other information as specified by standard. If the content line of a pallet label does not provide enough space for all required information, the content information may be continued right‑justified on the line immediately below the content line and above the office of mailing or mailer information line. [M031.4.6]
b. Codes: The codes shown below must be used as appropriate on Line 2 of sack, tray, and pallet labels.
|
IRREG (Periodicals, Standard Mail, and Package Services only) |
|
|
Manual (cannot be processed on automated equipment or mailer requests manual processing) | |
|
NON BC (sacks) NBC (pallets and cotrayed or cosacked mail under 705.9.0) |
|
|
PER (see 707.21.1.3) NEWS (see 707.21.1.3) |
|
8.6.6 Line 3 (Origin Line)
The office of mailing or mailer information line (line 3 of required information) must be the bottom line of required information and must show either the city and state of the entry post office or the mailer's name and the city and state of the mailer's location. It is recommended that the mailer's name also appear with the city and state of the entry post office. [M031.4.7]
8.6.7 5‑Digit, 5‑Digit Carrier Routes, and 5‑Digit Scheme Carrier Routes Pallets
All 5‑digit carrier routes or 5‑digit scheme carrier routes pallets must show the words "CARRIER ROUTES" (or "CR‑RTS") after the processing category description on the content line under 8.0, 10.0, 12.0, and 13.0. 5‑digit pallets of Bound Printed Matter that contain only carrier route rate mail also must show the words "CARRIER ROUTES" (or "CR‑RTS") after the "5D" pallet level description on the contents line. [M031.4.8]
8.6.8 Extraneous Information
Extraneous information is permitted on pallet labels if:
a. The print size is smaller than a 1/2 inch.
b. It does not consist of a numbered series resembling a ZIP Code or 3‑digit ZIP Code prefix.
c. It does not appear on or between the lines reserved for USPS required information (blank lines are permitted). Exception: For combined mailings of Standard Mail and Package Services machinable parcels, mailer codes and extraneous information may appear between the content line and the office of mailing or mailer information line.
d. It is below the office of mailing or mailer information line.
e. A 1‑inch clear space is maintained around the lines reserved for USPS required information.
f. On the office of mailing or mailer information line, the mailer's name or abbreviation, "Mailer," "From" (or "FR"), "Entered at," or a similar notation precedes the required information, or mailer codes or other extraneous information appear to the right of the required information. [M031.4.10]
8.6.9 Periodicals Publications
Except as provided in 8.15 for copalletized mailings, Periodicals publications must use one of the following for Line 2 class information:
b. "NEWS" if published weekly or more often or if authorized newspaper treatment as of March 1, 1984. [M031.4.11]
8.6.10 Pallet Bundle Information
It is recommended that mailers preparing bundles on pallets add to the pallet label, below the office of mailing or mailer information line and according to the provisions of 8.6.8, additional information listing the number of bundles for each bundle sortation and rate level on the pallet (i.e., the number of carrier route bundles, the number of 5‑digit, 3‑digit, and ADC automation rate bundles, and the number of 5‑digit, 3‑digit, and ADC Presorted rate bundles on each pallet). [M031.4.12]
8.7 Copalletized, Combined, or Mixed‑Rate Level Mailings of Flat‑Size Pieces
8.7.1 General
Palletized mailings (including combined, copalletized, and mixed rate level mailings) must be prepared under the standards for the class of mail, subject to specific authorization by Business Mailer Support when required. [M041.6.1]
8.7.2 Application
The mailer (or publisher or agent) must submit a written request to Business Mailer Support to present the types of pallets described in this section. A separate request is required for each type of pallet at each location, but multiple, concurrent applications are acceptable. A mailer who cannot meet the minimum palletization standards without copalletizing, combining, or commingling mixed rate mailings might still qualify if the total copalletized, combined, or commingled mailing meets minimum pallet standards. The request must be received at least 30 days before the first mailing and include the names, addresses, and telephone numbers of the mail owner and of the firm or person preparing the mail; a description of the mailing (e.g., size, weight, class, rate, volume, mailing frequency, and postage payment method); the type of authorization requested; and a sample of the applicable documentation under 8.0, or 10.0, 12.0, and 13.0. [M041.6.2]
8.7.3 Periodicals Publications
To combine more than one Periodicals publication on pallets, the mailer must merge and presort copies of all the publications into common bundles to achieve the finest presort level for the combined mailing. To copalletize different Periodicals flat‑size publications, the mailer must consolidate on pallets all independently sorted bundles for each publication to achieve the finest presort level for the mailing. A combined or copalletized mailing prepared under 8.11, Bundle Reallocation to Protect SCF Pallet for Periodicals Flats and Irregular Parcels and Standard Mail Flats on Pallets, using bundle reallocation, may not always result in all bundles being placed on the finest pallet level possible. Both combined and copalletized publications must be supported by the documentation required in 8.0, or 10.0, 12.0, and 13.0. Preferred Periodicals may be combined with Regular Periodicals only as permitted by standard. [M041.6.3]
8.7.4 Standard Mail
To copalletize different Standard Mail flat‑size mailings, the mailer must consolidate on pallets all independently sorted bundles from each mailing to achieve the finest presort level for the mailing, except that a copalletized mailing prepared under 8.11 or 8.13 using the bundle reallocation option may not always result in all bundles being placed on the finest pallet level possible. At the time of mailing, the mailer must present computer‑generated listings required in 8.0, or 10.0, 12.0, and 13.0 that include a summary list consolidating the copalletized multiple mailings and a list of the contents of each pallet by ZIP Code and presort level. [M041.6.4]
8.7.5 Cancelation
An authorization may be canceled by Business Mailer Support if the mailer does not meet the standards for pallets or the rates claimed or the mailer does not submit information on future mailings as requested by Business Mailer Support. A mailer may appeal canceled authorizations through Business Mailer Support to the Business Mail Acceptance manager, USPS Headquarters. [M041.6.5]
8.8 Basic Uses
These types of mail may be palletized:
b. Bundles of nonletter‑size mail not prepared in sacks.
c. Bundles or parcels in sacks.
d. Machinable or irregular parcels.
e. Copalletized multiple flat‑size mailings, subject to 8.0, Preparation for Pallets.
f. Combined mailings of machinable parcels (Standard Mail and Package Services), subject to 6.0.
g. Two or more Periodicals publications combined or copalletized, subject to 8.0.
h. Combined mailings of Nonprofit Standard Mail mixed rate levels, subject to 8.0.
i. Commingled zoned rate Package Services, subject to 455.4.1.4. [M045.1.0]
8.9 Bundles on Pallets
8.9.1 Applicability
Presort destination bundles of Periodicals, Standard Mail, and Package Services flats and irregular parcels may be placed directly on pallets under 8.9.2 through 8.9.5, 8.10. Mail that cannot be placed on pallets must be prepared in sacks under the applicable standards in 707.22.0 through 707.26.0 for Periodicals, 245.5.0 and 245.6.0 for Standard Mail letters, 345.5.0 and 345.6.0 for Standard Mail flats, 365.5.0 and 365.6.0 for Bound Printed Matter flats, 375.5.0 for Media Mail flats, 385.5.0 for Library Mail flats, 445.5.0 and 445.6.0 for Standard Mail Parcels, 455.4.0 Parcel Post parcels, 465.5.0 and 465.6.0 for Bound Printed Matter parcels, 475.5.0 for Media Mail parcels, and 485.5.0 for Library Mail parcels. Sacks containing any remaining bundles after all pallets are prepared may be presented with the palletized portion of the mailing job (and, subject to 8.15.5, reported on the same postage statement) if the sacked portion is presented separately from the palletized portion. [M045.2.1]
8.9.2 Basic Bundling Standards
Bundle preparation for Periodicals, Standard Mail, and Package Services mailpieces must meet the applicable standards in 707.18.0, 707.19.0 and 707.22.0 through 707.26.0 for Periodicals, 245.1.0, 245.2.0 and 245.5.0 through 245.7.0 for Standard Mail letters, 345.1.0, 345.2.0, 345.5.0 and 345.6.0 for Standard Mail flats, 365.1.0, 365.2.0, 365.5.0 and 365.6.0 for Bound Printed Matter flats, 445.1.0, 445.2.0, 445.5.0 and 445.6.0 for Standard Mail parcels, and 465.1.0 and 465.2.0 for Bound Printed Matter parcels, except as noted in 8.9.3 through 8.9.5 in Bundles on Pallets. Bundles may be sorted onto pallets under 8.10, as well as 10.0, 12.0, and 13.0. [M045.2.2]
8.9.3 Periodicals
Bundle size: Six‑piece minimum (lower volume bundles permitted under 707.22.0, Preparation of Presorted Periodicals, and 707.23.0, Preparation of Carrier Route Periodicals), 20‑pound maximum, except that:
a. Firm bundles may contain as few as two copies of a publication and do not have to be further consolidated with other bundles to the same 5‑digit destination. A firm bundle may be counted as one piece for presort standards (see 707.22.0 and 707.23.0).
b. All pieces for the same presort destination must be in one bundle if they weigh less than 10 pounds. Otherwise, bundles must weigh from 10 to 20 pounds each.
c. The last bundle to a presort destination may contain less than 10 pounds. [M045.2.3]
8.9.4 Standard Mail
Bundle size: 10‑piece or 15‑piece minimum as applicable; 20‑pound maximum, except that:
a. All pieces for the same presort destination must be in one bundle if they weigh less than 10 pounds. Otherwise, bundles must weigh from 10 to 20 pounds each.
b. The last bundle to a presort destination may contain less than 10 pounds. [M045.2.4]
8.9.5 Bound Printed Matter
Bound Printed Matter on pallets must be bundled as follows:
a. Minimum Bundle Size. Bundle mail under the minimum bundle size of "10 pieces or 10 pounds, whichever comes first" according to these standards:
1. For identical‑weight pieces, a single‑piece weight of 1 pound results in 10 pieces weighing 10 pounds. Identical‑weight pieces weighing 1 pound or less must be prepared using the 10‑piece minimum; those that weigh more must be prepared using the 10‑pound minimum.
2. For nonidentical‑weight pieces, mailers must either use the minimum that applies to the average piece weight for the entire mailing (divide the net weight of the mailing by the number of pieces; the resulting average single‑piece weight determines whether the 10‑piece or 10‑pound minimum applies). Alternatively, bundle by the actual piece count or mail weight for each bundle destination, provided documentation can be presented with the mailing that shows (specifically for each bundle) the number of pieces and their total weight.
3. Mailers must note on the accompanying postage statement whether they applied the 10‑piece or 10‑pound threshold, or both.
b. Presorted and Carrier Route Bound Printed Matter:
1. Only individual pieces of flats or irregular parcels that weigh less than 10 pounds each may be prepared as bundles on pallets. Presorted rate pieces that weigh 10 or more pounds each must be prepared and palletized as machinable parcels under 8.10.3, Package Services Flats—Bundles and Sacks, or prepared in sacks under 365.5.0 for flats and 465.5.0 for parcels. Carrier route pieces that individually weigh 10 or more pounds each must either be prepared and palletized as machinable parcels under 8.10.3, Package Services Flats—Bundles and Sacks, and qualify for Presorted rates or be prepared in sacks under 365.6.0 for flats and 465.6.0 for parcels and qualify for carrier route rates.
2. Bundles must be prepared under 365.5.0 for presorted flats, 365.6.0 for carrier route flats, 465.5.0 for presorted parcels, and 465.6.0 for carrier route parcels, or 11.0 as appropriate. The minimum bundle size is 10 addressed pieces or 10 pounds, whichever occurs first, except that the last bundle to a presort destination may contain fewer than 10 pieces or weigh less than 10 pounds. When there are at least 10 pieces but less than 10 pounds for a presort destination, the pieces must be prepared in a single physical bundle. The maximum physical bundle size for pallets prepared under 8.10.3a through 8.10.3g, and 8.10.4a through 8.10.4g is 40 pounds. The maximum physical bundle size for pallets prepared under 8.10.3h through 8.10.3l, and 8.10.4h through 8.10.4l is 20 pounds. The total number of bundles for a single presort destination must not exceed the number of 10‑pound increments to that destination. Each physical bundle must contain at least two addressed pieces. [M045.2.5]
8.10 Pallet Presort and Labeling
8.10.1 Periodicals—Bundles, Sacks, or Trays
Pallets must be prepared under 8.0 in the sequence listed below and completed at each required level before the next optional or required level is prepared. Unless indicated as optional, all sort levels are required under the conditions shown. See 707.28.0 for additional requirements for destination entry rates eligibility. For mailings of sacks or trays on pallets, pallet preparation begins with 8.10.1e. Pallets must be labeled according to the Line 1 and Line 2 information listed below and under 8.6. All pallets prepared under 8.10.1 may contain firm bundles, and pallets prepared under 8.10.1a through 8.10.1i may contain low‑volume bundles. Bundles of Periodicals nonletters (flats and irregular parcels) may also be palletized under 10.0, 12.0, or 13.0.
a. Merged 5‑Digit Scheme (required). Permitted for bundles only. Not permitted for bundles containing noncarrier route AFSM 100‑compatible flats under 301.3.3. Required for bundles containing all other flats or irregular parcels. Pallet must contain carrier route bundles and noncarrier route 5‑digit bundles (automation rate and/or Presorted rate bundles) for the same 5‑digit scheme under L001. For 5‑digit destinations not part of L001, merged 5‑digit pallet preparation begins with 8.10.1d. Pallet labeling:
1. Line 1: L001.
2. Line 2: "PER" or "NEWS," as applicable; followed by "FLTS" or "IRREG," as applicable; followed by "CR/5D"; followed by "SCHEME" (or "SCH").
b. 5‑Digit Scheme Carrier Routes (required). Permitted for bundles only. Pallet must contain only carrier route bundles for the same 5‑digit scheme under L001. For 5‑digit destinations not part of L001, 5‑digit carrier routes pallet preparation begins with 8.10.1e. Pallet labeling:
1. Line 1: L001.
2. Line 2: "PER" or "NEWS," as applicable; followed by "FLTS" or "IRREG," as applicable; followed by "CARRIER ROUTES" (or "CR‑RTS"); followed by "SCHEME" (or "SCH").
c. 5‑Digit Scheme (required). Permitted for bundles only. Not permitted for bundles containing AFSM 100‑compatible flats under 301.3.3. Required for bundles containing all other flats and irregular parcels. Pallet must contain only 5‑digit bundles of automation rate and/or Presorted rate mail for the same 5‑digit scheme under L001. For 5‑digit destinations not part of L001, 5‑digit pallet preparation begins with 8.10.1f. Pallet labeling:
1. Line 1: L001.
2. Line 2: "PER" or "NEWS," as applicable; followed by "FLTS" or "IRREG," as applicable; followed by "5D"; followed by "BARCODED" (or "BC") if pallet contains automation rate mail; followed by "NONBARCODED" (or "NBC") if pallet contains Presorted rate mail; followed by "SCHEME" (or "SCH").
d. Merged 5‑Digit (required). Permitted for bundles only. Not permitted for bundles containing noncarrier route AFSM 100‑compatible flats under 301.3.3. Required for bundles containing all other flats or irregular parcels. Pallet must contain carrier route bundles and noncarrier route 5‑digit bundles (automation rate and/or Presorted rate bundles) for the same 5‑digit ZIP Code. Pallet labeling:
1. Line 1: city, state, and 5‑digit ZIP Code destination (see 8.6.4c for overseas military mail).
2. Line 2: "PER" or "NEWS," as applicable; followed by "FLTS" or "IRREG," as applicable; followed by "CR/5D."
e. 5‑Digit Carrier Routes (required except for trays). Permitted for bundles, sacks, and trays. Pallet must contain only carrier route mail for the same 5‑digit ZIP Code. Pallet labeling:
1. Line 1: city, state, and 5‑digit ZIP Code destination (see 8.6.4c for overseas military mail).
2. Line 2: "PER" or "NEWS," as applicable; followed by "FLTS," "IRREG," or "LTRS," as applicable; followed by "CARRIER ROUTES" (or "CR‑RTS").
f. 5‑Digit (required except for trays). Permitted for bundles, sacks, and trays. Pallet must contain only automation rate and/or Presorted rate mail for the same 5‑digit ZIP Code or the same 5‑digit scheme under L007 (for AFSM 100‑compatible flats only under 301.3.3). Five‑digit scheme (L007) bundles are assigned to pallets according to the OEL "label to" 5‑digit ZIP Code. Pallet labeling:
1. Line 1: city, state, and 5‑digit ZIP Code destination (see 8.6.4c for overseas military mail).
2. Line 2: "PER" or "NEWS," as applicable; followed by "FLTS," "IRREG," or "LTRS," as applicable; followed by "5D"; followed by "BARCODED" (or "BC") if pallet contains automation rate mail; followed by "NONBARCODED" (or "NBC") if pallet contains Presorted rate mail.
g. 5‑Digit Metro (optional). Permitted for bundles only. Pallet may contain carrier route, automation rate, and/or Presorted rate bundles for the 5‑digit ZIP Codes in L006, Column A, and for 3‑digit ZIP Code groups in L006, Column B. Pallet labeling:
1. Line 1: L006.
2. Line 2: "PER" or "NEWS," as applicable; followed by "FLTS" or "IRREG," as applicable; followed by "METRO" (or "MET"); followed by "BARCODED" (or "BC") if pallet contains automation rate mail; followed by "NONBARCODED" (or "NBC") if pallet contains carrier route and/or Presorted rate mail.
h. 3‑Digit (optional). Option not available for 3-digit ZIP Code prefixes marked "N" in L002. Permitted for bundles, sacks, and trays. Pallet may contain carrier route, automation rate, and/or Presorted rate mail for the same 3-digit ZIP Code or the same 3-digit scheme under L008 (for AFSM 100-compatible flats only under 301.3.0). Three-digit scheme (L008) bundles are assigned to pallets according to the OEL "label to" 3-digit ZIP Code. Pallet labeling:
1. Line 1: L002, Column A.
2. Line 2: "PER" or "NEWS," as applicable; followed by "FLTS," "IRREG," or "LTRS," as applicable; followed by "3D"; followed by "BARCODED" (or "BC") if pallet contains automation rate mail; followed by "NONBARCODED" (or "NBC") if pallet contains carrier route and/or Presorted rate mail.
i. SCF (required). Permitted for bundles, sacks, and trays. Pallet may contain carrier route, automation rate, and/or Presorted rate mail for the 3‑digit ZIP Code groups in L005. Pallet labeling:
1. Line 1: L002, Column C.
2. Line 2: "PER" or "NEWS," as applicable; followed by "FLTS," "IRREG," or "LTRS," as applicable; followed by "SCF"; followed by "BARCODED" (or "BC") if pallet contains automation rate mail; followed by "NONBARCODED" (or "NBC") if pallet contains carrier route and/or Presorted rate mail.
j. ADC (required). Permitted for bundles, sacks, and trays. Pallet may contain carrier route, automation rate, and/or Presorted rate mail for the 3‑digit ZIP Code groups in L004. Pallet labeling:
1. Line 1: L004.
2. Line 2: "PER" or "NEWS," as applicable; followed by "FLTS," "IRREG," or "LTRS," as applicable; followed by "ADC"; followed by "BARCODED" (or "BC") if pallet contains automation rate mail; followed by "NONBARCODED" (or "NBC") if pallet contains carrier route and/or Presorted rate mail.
k. Mixed ADC (optional). Permitted for sacks and trays only. Pallet may contain carrier route, automation rate, and/or Presorted rate mail. Pallet labeling:
1. Line 1: "MXD" followed by city, state, and ZIP Code information for ADC serving 3‑digit ZIP Code prefix of entry post office as shown in L004, Column A (label to plant serving entry post office if authorized by processing and distribution manager).
2. Line 2: "PER" or "NEWS," as applicable; followed by "FLTS," "IRREG," or "LTRS," as applicable; followed by "BARCODED" (or "BC") if pallet contains automation rate mail; followed by "NONBARCODED" (or "NBC") if pallet contains carrier route and/or Presorted rate mail; followed by "WKG." [M045.3.1]
8.10.2 Standard Mail—Bundles, Sacks, or Trays
Pallets must be prepared under 8.0 in the sequence listed below and completed at each required level before the next optional or required level is prepared. Unless indicated as optional, all sort levels are required under the conditions shown. See 707.28.0 for additional requirements for destination entry rates eligibility. Irregular parcels prepared in bundles directly onto pallets are limited to those mailpieces that are of uniform thickness and more than 15 inches long or more than 12 inches high. For mailings of sacks or trays on pallets, pallet preparation begins with 8.10.1e. Pallets must be labeled according to the Line 1 and Line 2 information listed below and under 8.6. Bundles of Standard Mail flats may also be palletized under 10.0, 12.0, or 13.0.
a. Merged 5‑Digit Scheme (required). Permitted for bundles only. Not permitted for bundles containing noncarrier route AFSM 100‑compatible flats under 301.3.3. Required for bundles containing all other flats or irregular parcels. Pallet must contain carrier route bundles and noncarrier route 5‑digit bundles (automation rate and/or Presorted rate bundles) for the same 5‑digit scheme under L001. For 5‑digit destinations not part of L001, merged 5‑digit pallet preparation begins with 8.10.1d. Pallet labeling:
1. Line 1: L001.
2. Line 2: "STD" followed by "FLTS" or "IRREG," as applicable; followed by "CR/5D"; followed by "SCHEME" (or "SCH").
b. 5‑Digit Scheme Carrier Routes (required). Permitted for bundles only. Pallet must contain only carrier route bundles for the same 5‑digit scheme under L001. For 5‑digit destinations not part of L001, 5‑digit carrier routes pallet preparation begins with 8.10.1e. Pallet labeling:
1. Line 1: L001.
2. Line 2: "STD" followed by "FLTS" or "IRREG," as applicable; followed by "CARRIER ROUTES" (or "CR‑RTS"); followed by "SCHEME" (or "SCH").
c. Merged 5‑Digit (required). Permitted for bundles only. Not permitted for bundles containing noncarrier route AFSM 100‑compatible flats under 301.3.3. Required for bundles containing all other flats or irregular parcels. Pallet must contain carrier route bundles and noncarrier route 5‑digit bundles (automation rate and/or Presorted rate bundles) for the same 5‑digit ZIP Code. Pallet labeling:
1. Line 1: city, state, and 5‑digit ZIP Code destination (see 8.6.4c for overseas military mail).
2. Line 2: "STD" followed by "FLTS" or "IRREG," as applicable; followed by "CR/5D."
d. 5‑Digit Carrier Routes (required except for trays). Permitted for bundles, sacks, and trays. Pallet must contain only carrier route mail for the same 5‑digit ZIP Code. Pallet labeling:
1. Line 1: city, state, and 5‑digit ZIP Code destination (see 8.6.4c for overseas military mail).
2. Line 2: For flats and irregular parcels, "STD" followed by "FLTS" or "IRREG," as applicable; followed by "CARRIER ROUTES" (or "CR‑RTS"). For letters, "STD LTRS"; followed by "CARRIER ROUTES" (or "CR‑RTS"); followed by "BC" if pallet contains barcoded letters; followed by "MACH" if pallet contains machinable letters; followed by "MAN" if pallet contains nonmachinable letters.
e. 5‑Digit (required except for trays). Permitted for bundles, sacks, and trays. Pallet must contain only automation rate and/or Presorted rate mail for the same 5‑digit ZIP Code or same 5‑digit scheme under L007 (for AFSM 100‑compatible flats only under 301.3.3). Five‑digit scheme (L007) bundles are assigned to 5‑digit pallets according to the OEL "label to" 5‑digit ZIP Code. Pallet labeling:
1. Line 1: city, state, and 5‑digit ZIP Code destination (see 8.6.4c for overseas military mail).
2. Line 2: For flats and irregular parcels, "STD" followed by "FLTS" or "IRREG," as applicable; followed by "5D"; followed by "BARCODED" (or "BC") if pallet contains automation rate mail; followed by "NONBARCODED" (or "NBC") if pallet contains Presorted rate mail. For letters, "STD LTRS 5D"; followed by "BC" if pallet contains barcoded letters; followed by "MACH" if pallet contains machinable letters; followed by "MAN" if pallet contains nonmachinable letters.
f. 5‑Digit Metro (optional). Permitted for bundles only. Pallet may contain carrier route, automation rate, and/or Presorted rate bundles for the 5‑digit ZIP Codes in L006, Column A, and for 3‑digit ZIP Code groups in L006, Column B. Pallet labeling:
1. Line 1: L006.
2. Line 2: For flats and irregular parcels, "STD" followed by "FLTS" or "IRREG," as applicable; followed by "METRO" (or "MET"); followed by "BARCODED" (or "BC") if pallet contains automation rate mail; followed by "NONBARCODED" (or "NBC") if pallet contains carrier route and/or Presorted rate mail.
g. 3‑Digit (optional). Option not available for 3-digit ZIP Code prefixes marked "N" in L002. Permitted for bundles, sacks, and trays. Pallet may contain carrier route, and/or Presorted rate mail for the same 3-digit ZIP Code or the same 3-digit scheme under L008 (for AFSM 100-compatible flats only under 301.3.0). Three-digit scheme (L008) bundles are assigned to pallets according to the OEL "label to" 3-digit ZIP Code. Pallet labeling:
1. Line 1: L002, Column A.
2. Line 2: For flats and irregular parcels, "STD" followed by "FLTS" or "IRREG," as applicable; followed by "3D"; followed by "BARCODED" (or "BC") if pallet contains automation rate mail; followed by "NONBARCODED" (or "NBC") if pallet contains carrier route and/or Presorted rate mail. For letters, "STD LTRS 3D"; followed by "BC" if pallet contains barcoded letters; followed by "MACH" if pallet contains machinable letters; followed by "MAN" if pallet contains nonmachinable letters.
h. SCF (required). Permitted for bundles, sacks, and trays. Pallet may contain carrier route, automation rate, and/or Presorted rate mail for the 3‑digit ZIP Code groups in L005. Pallet labeling:
1. Line 1: L002, Column C.
2. Line 2: For flats and irregular parcels, "STD" followed by "FLTS" or "IRREG," as applicable; followed by "SCF"; followed by "BARCODED" (or "BC") if pallet contains automation rate mail; followed by "NONBARCODED" (or "NBC") if pallet contains carrier route and/or Presorted rate mail. For letters, "STD LTRS SCF"; followed by "BC" if pallet contains barcoded letters; followed by "MACH" if pallet contains machinable letters; followed by "MAN" if pallet contains nonmachinable letters.
i. [03-17-05] [02-03-05] ASF (required, unless bundle reallocation used under 8.12). Permitted for bundles, sacks, and trays. Pallet may contain carrier route, automation rate, and/or Presorted rate mail for the 3‑digit ZIP Code groups in L602. ADC bundles, sacks, or trays are assigned to pallets according to the "label to" ZIP Code in L004 or L603, as appropriate. AADC trays are assigned to pallets according to the "label to" ZIP Code in L801. At the mailer's option, appropriate mixed ADC bundles and sacks of flats; and mixed ADC and mixed AADC trays of letters, may be sorted to ASF pallets according to the "label to" ZIP Code in L010. Mixed ADC sacks of irregular parcels may be sorted to ASF pallets according to the "label to" ZIP Code in L604. All mixed ADC bundles, sacks, and trays and mixed AADC trays must contain only pieces destinating within the ASF in Exhibit 6.1.6. Pallet labeling:
1. Line 1: L602.
2. Line 2: For flats and irregular parcels, "STD" followed by "FLTS" or "IRREG," as applicable; followed by "ASF"; followed by "BARCODED" (or "BC") if pallet contains automation rate mail; followed by "NONBARCODED" (or "NBC") if pallet contains carrier route and/or Presorted rate mail. For letters, "STD LTRS ASF"; followed by "BC" if pallet contains barcoded letters; followed by "MACH" if pallet contains machinable letters; followed by "MAN" if pallet contains nonmachinable letters.
j. [03-17-05] [02-03-05] BMC (required). Permitted for bundles, sacks, and trays. Pallet may contain carrier route, automation rate, and/or Presorted rate mail for the 3‑digit ZIP Code groups in L601. ADC bundles, sacks, or trays are assigned to pallets according to the "label to" ZIP Code in L004 or L603, as appropriate. AADC trays are assigned to pallets according to the "label to" ZIP Code in L801. At the mailer's option, appropriate mixed ADC bundles and sacks of flats; and mixed ADC trays and mixed AADC trays of letters, may be sorted to BMC pallets according to the "label to" ZIP Code in L010. Mixed ADC sacks of irregular parcels may be sorted to ASF pallets according to the "label to" ZIP Code in L604. All mixed ADC bundles, sacks, and trays and mixed AADC trays must contain only pieces destinating within the BMC in Exhibit 6.1.6. Pallet labeling:
1. Line 1: L601.
2. Line 2: For flats and irregular parcels, "STD" followed by "FLTS" or "IRREG," as applicable; followed by "BMC"; followed by "BARCODED" (or "BC") if pallet contains automation rate mail; followed by "NONBARCODED" (or "NBC") if pallet contains carrier route and/or Presorted rate mail. For letters, "STD LTRS BMC"; followed by "BC" if pallet contains barcoded letters; followed by "MACH" if pallet contains machinable letters; followed by "MAN" if pallet contains nonmachinable letters.
k. Mixed BMC (optional). Permitted for sacks and trays only. Pallet may contain carrier route, automation rate, and/or Presorted rate mail. Pallet labeling:
1. Line 1: "MXD" followed by information in L601, Column B, for BMC serving 3‑digit ZIP Code prefix of entry post office (label to plant serving entry post office if authorized by processing and distribution manager).
2. Line 2: For flats and irregular parcels, "STD" followed by "FLTS" or "IRREG," as applicable; followed by "BARCODED" (or "BC") if pallet contains automation rate mail; followed by "NONBARCODED" (or "NBC") if pallet contains carrier route and/or Presorted rate mail; followed by "WKG." For letters, "STD LTRS"; followed by "BC" if pallet contains barcoded letters; followed by "MACH" if pallet contains machinable letters; followed by "MAN" if pallet contains nonmachinable letters; followed by "WKG." [M045.3.2]
8.10.3 Package Services Flats—Bundles and Sacks
Pallets must be prepared under 8.0 in the sequence listed below and completed at each required level before the next optional or required level is prepared. Unless indicated as optional, all sort levels are required under the conditions shown. Carrier route mail and Presorted rate mail with a barcode apply only to Bound Printed Matter mailings. Destination entry rate eligibility also applies only to Bound Printed Matter (see 366 for flats). At the mailer's option, all Package Services flats may be prepared for destination entry. For mailings of sacks on pallets, pallet preparation begins with 8.10.3e. Pallets must be labeled according to the Line 1 and Line 2 information listed below and under 8.6.
a. Merged 5‑Digit Scheme (required). Permitted for bundles only. Not permitted for bundles containing noncarrier route AFSM 100‑compatible flats under 301.3.3. Required for bundles containing all other flats. Pallet must contain carrier route bundles and noncarrier route 5‑digit bundles (Presorted rate bundles) for the same 5‑digit scheme under L001. For 5‑digit destinations not part of L001, merged 5‑digit pallet preparation begins with 8.10.3d. Pallet labeling:
1. Line 1: L001.
2. Line 2: "PSVC FLTS CR/5D"; followed by "SCHEME" (or "SCH").
b. 5‑Digit Scheme Carrier Routes (required). Permitted for bundles only. Pallet must contain only carrier route bundles for the same 5‑digit scheme under L001. For 5‑digit destinations not part of L001, 5‑digit carrier routes pallet preparation begins with 8.10.3e. Pallet labeling:
1. Line 1: L001.
2. Line 2: "PSVC FLTS"; followed by "CARRIER ROUTES" (or "CR‑RTS"); followed by "SCHEME" (or "SCH").
c. 5‑Digit Scheme (required). Permitted for bundles only. Not permitted for bundles containing AFSM 100‑compatible flats under 301.3.3. Required for bundles containing all other flats. Pallet must contain only 5‑digit bundles of Presorted rate mail for the same 5‑digit scheme under L001. For 5‑digit destinations not part of L001, 5‑digit pallet preparation begins with 8.10.3f. Pallet labeling:
1. Line 1: L001.
2. Line 2: "PSVC FLTS 5D"; followed by "SCHEME" (or "SCH").
d. Merged 5‑Digit (required). Permitted for bundles only. Not permitted for bundles containing noncarrier route AFSM 100‑compatible flats under 301.3.3. Required for bundles containing all other flats. Pallet must contain carrier route bundles and noncarrier route 5‑digit bundles (Presorted rate bundles) for the same 5‑digit ZIP Code. Pallet labeling:
1. Line 1: city, state, and 5‑digit ZIP Code destination (see 8.6.4c for overseas military mail).
e. 5‑Digit Carrier Routes (required). Permitted for bundles and sacks. Pallet must contain only carrier route mail for the same 5‑digit ZIP Code. Pallet labeling:
1. Line 1: city, state, and 5‑digit ZIP Code destination (see 8.6.4c for overseas military mail).
2. Line 2: "PSVC FLTS"; followed by "CARRIER ROUTES" (or "CR‑RTS").
f. 5‑Digit (required). Permitted for bundles and sacks. Pallet must contain only Presorted rate mail with or without a barcode for the same 5‑digit ZIP Code or same 5‑digit scheme under L007 (for AFSM 100‑compatible flats only under 301.3.3). Five‑digit scheme (L007) bundles are assigned to pallets according to the OEL "label to" 5‑digit ZIP Code. Pallet labeling:
1. Line 1: city, state, and 5‑digit ZIP Code destination (see 8.6.4c for overseas military mail).
2. Line 2: "PSVC FLTS 5D"; followed by "BARCODED" (or "BC") if pallet contains Presorted rate mail with a barcode; followed by "NONBARCODED" (or "NBC") if pallet contains Presorted rate mail without a barcode.
g. 5‑Digit Metro (optional). Permitted for bundles only. Pallet may contain carrier route and/or Presorted rate mail with or without a barcode for the 5‑digit ZIP Codes in L006, Column A, and for the 3‑digit ZIP Code groups in L006, Column B. Pallet labeling:
1. Line 1: L006.
2. Line 2: "PSVC FLTS"; followed by "METRO" (or "MET"); followed by "BARCODED" (or "BC") if pallet contains Presorted rate mail with a barcode; followed by "NONBARCODED" (or "NBC") if pallet contains carrier route and/or Presorted rate mail without a barcode.
h. 3‑Digit (optional). Option not available for 3-digit ZIP Code prefixes marked "N" in L002. Permitted for bundles and sacks. Pallet may contain carrier route and/or Presorted rate mail with or without a barcode for the same 3-digit ZIP Code or the same 3-digit scheme under L008 (for AFSM 100-compatible flats only under 301.3.0). Three-digit scheme (L008) bundles are assigned to pallets according to the OEL "label to" 3-digit ZIP Code. Pallet labeling:
1. Line 1: L002, Column A.
2. Line 2: "PSVC FLTS 3D"; followed by "BARCODED" (or "BC") if pallet contains Presorted rate mail with a barcode; followed by "NONBARCODED" (or "NBC") if pallet contains carrier route and/or Presorted rate mail without a barcode.
i. SCF (required). Permitted for bundles and sacks. Pallet may contain carrier route and/or Presorted rate mail with or without a barcode for the 3‑digit ZIP Code groups in L005. Pallet labeling:
1. Line 1: L002, Column C.
2. Line 2: "PSVC FLTS SCF"; followed by "BARCODED" (or "BC") if pallet contains Presorted rate mail with a barcode; followed by "NONBARCODED" (or "NBC") if pallet contains carrier route and/or Presorted rate mail without a barcode.
j. [02-03-05] ASF (required). Permitted for bundles and sacks. Pallet may contain carrier route and/or Presorted rate mail with or without a barcode for the 3‑digit ZIP Code groups in L602. ADC bundles or sacks are assigned to pallets according to the "label to" ZIP Code in L004. At the mailer's option, appropriate mixed ADC bundles or sacks may be sorted to ASF pallets according to the "label to" ZIP Code in L010. All mixed ADC bundles and sacks must contain only pieces destinating within the ASF in Exhibit 6.1.6. Pallet labeling:
1. Line 1: L602.
2. Line 2: "PSVC FLTS ASF"; followed by "BARCODED" (or "BC") if pallet contains Presorted rate mail with a barcode; followed by "NONBARCODED" (or "NBC") if pallet contains carrier route and/or Presorted rate mail without a barcode.
k. [02-03-05] BMC (required). Permitted for bundles and sacks. Pallet may contain carrier route and/or Presorted rate mail with or without a barcode for the 3‑digit ZIP Code groups in L601. ADC bundles or sacks are assigned to pallets according to the "label to" ZIP Code in L004. At the mailer's option, appropriate mixed ADC bundles or sacks may be sorted to BMC pallets according to the "label to" ZIP Code in L010. All mixed ADC bundles and sacks must contain only pieces destinating within the BMC in Exhibit 6.1.6. Pallet labeling:
1. Line 1: L601.
2. Line 2: "PSVC FLTS BMC"; followed by "BARCODED" (or "BC") if pallet contains Presorted rate mail with a barcode; followed by "NONBARCODED" (or "NBC") if pallet contains carrier route and/or Presorted rate mail without a barcode.
l. Mixed BMC (optional). Permitted for sacks only. Pallet may contain carrier route and/or Presorted rate mail with or without a barcode. Pallet labeling:
1. Line 1: "MXD" followed by information in L601, Column B, for BMC serving 3‑digit ZIP Code prefix of entry post office (label to plant serving entry post office if authorized by processing and distribution manager).
2. Line 2: "PSVC FLTS WKG." [M045.3.3]
8.10.4 Package Services Irregular Parcels—Bundles and Sacks
Pallets must be prepared under 8.0 in the sequence listed below and completed at each required level before the next optional or required level is prepared. Unless indicated as optional, all sort levels are required under the conditions shown. Carrier route (8.10.4a, 8.10.4b, 8.10.4d, and 8.10.4e) applies to Bound Printed Matter mailings only. Destination entry rate eligibility applies only to Parcel Select (see 456) and Bound Printed Matter (see 466 for parcels). At the mailer's option, all Package Services irregular parcels also may be prepared for destination entry (see 7.0). For mailings of sacks on pallets, pallet preparation begins with 8.10.4e. Pallets must be labeled according to the Line 1 and Line 2 information listed below and under 8.6.
a. Merged 5‑Digit Scheme (required). Permitted for bundles only. Pallet must contain carrier route bundles and noncarrier route 5‑digit bundles (Presorted rate bundles) for the same 5‑digit scheme under L001. For 5‑digit destinations not part of L001, merged 5‑digit pallet preparation begins with 8.10.4d. Pallet labeling:
1. Line 1: L001.
2. Line 2: "PSVC IRREG CR/5D"; followed by "SCHEME" (or "SCH").
b. 5‑Digit Scheme Carrier Routes (required). Permitted for bundles only. Pallet must contain only carrier route bundles for the same 5‑digit scheme under L001. For 5‑digit destinations not part of L001, 5‑digit carrier routes pallet preparation begins with 8.10.4e. Pallet labeling:
1. Line 1: L001.
2. Line 2: "PSVC IRREG"; followed by "CARRIER ROUTES" (or "CR‑RTS"); followed by "SCHEME" (or "SCH").
c. 5‑Digit Scheme (required). Permitted for bundles only. Pallet must contain only 5‑digit bundles of Presorted rate mail for the same 5‑digit scheme under L001. For 5‑digit destinations not part of L001, 5‑digit pallet preparation begins with 8.10.4d. Pallet labeling:
1. Line 1: L001.
2. Line 2: "PSVC IRREG 5D"; followed by "SCHEME" (or "SCH").
d. Merged 5‑Digit (required). Permitted for bundles only. Pallet must contain carrier route bundles and noncarrier route 5‑digit bundles (Presorted rate bundles) for the same 5‑digit ZIP Code. Pallet labeling:
1. Line 1: city, state, and 5‑digit ZIP Code destination (see 8.6.4c for overseas military mail).
2. Line 2: "PSVC IRREG CR/5D."
e. 5‑Digit Carrier Routes (required). Permitted for bundles and sacks. Pallet must contain only carrier route mail for the same 5‑digit ZIP Code. Pallet labeling:
1. Line 1: city, state, and 5‑digit ZIP Code destination (see 8.6.4c for overseas military mail).
2. Line 2: "PSVC IRREG"; followed by "CARRIER ROUTES" (or "CR‑RTS").
f. 5‑Digit (required). Permitted for bundles and sacks. Pallet must contain only Presorted rate mail for the same 5‑digit ZIP Code. Pallet labeling:
1. Line 1: city, state, and 5‑digit ZIP Code destination (see 8.6.4c for overseas military mail).
g. 5‑Digit Metro (optional). Permitted for bundles only. Pallet must contain carrier route and/or Presorted rate bundles for the 5‑digit ZIP Codes in L006, Column A, and for the 3‑digit ZIP Code groups in L006, Column B. Pallet labeling:
1. Line 1: L006.
2. Line 2: "PSVC IRREG"; followed by "METRO" (or "MET").
h. 3‑Digit (optional). Option not available for 3‑digit ZIP Code prefixes marked "N" in L002. Permitted for bundles and sacks. Pallet may contain carrier route and/or Presorted rate mail. Pallet labeling:
1. Line 1: L002, Column A.
i. SCF (required). Permitted for bundles and sacks. Pallet may contain carrier route and/or Presorted rate mail for the 3‑digit ZIP Code groups in L005. Pallet labeling:
1. Line 1: L002, Column C.
j. [02-03-05] ASF (required). Permitted for bundles and sacks. Pallet may contain carrier route and/or Presorted rate mail for the 3‑digit ZIP Code groups in L602. ADC bundles or sacks are assigned to pallets according to the "label to" ZIP Code in L004. At the mailer's option, appropriate mixed ADC bundles or sacks may be sorted to ASF pallets according to the "label to" ZIP Code in L010. All mixed ADC bundles and sacks must contain only pieces destinating within the ASF in Exhibit 6.1.6. Pallet labeling:
1. Line 1: L602.
k. [02-03-05] BMC (required). Permitted for bundles and sacks. Pallet may contain carrier route and/or Presorted rate mail for the 3‑digit ZIP Code groups in L601. ADC (L004) bundles or sacks are assigned to pallets according to the "label to" ZIP Code in L004. At the mailer's option, appropriate mixed ADC bundles or sacks may be sorted to BMC pallets according to the "label to" ZIP Code in L010. All mixed ADC bundles and sacks must contain only pieces destinating within the BMC in Exhibit 6.1.6. Pallet labeling:
1. Line 1: L601.
l. Mixed BMC (optional). Permitted for sacks only. Pallet may contain carrier route and/or Presorted rate mail. Pallet labeling:
1. Line 1: "MXD" followed by information in L601, Column B, for BMC serving 3‑digit ZIP Code prefix of entry post office (or labeled to plant serving entry post office if authorized by processing and distribution manager).
2. Line 2: "PSVC IRREG WKG." [M045.3.4]
8.10.5 Machinable Parcels—Standard Mail and Package Services
Pallets must be prepared under 8.0 in the sequence listed below and completed at each required level before the next optional or required level is prepared. Unless indicated as optional, all sort levels are required under the conditions shown. At the mailer's option, Inter‑BMC/ASF and Intra‑BMC/ASF Parcel Post mailings may be prepared on pallets under this section. Destination entry rates eligibility applies only to Standard Mail (see 446 for parcels), Parcel Select (see 456), and Bound Printed Matter (see 466 for parcels). At the mailer's option, all Package Services machinable parcels also may be prepared for destination entry (see 7.0). Combined mailings of Standard Mail and Package Services machinable parcels must also meet the standards in 6.0. Pallets must be labeled according to the Line 1 and Line 2 information listed below and under 8.6.
a. 5‑Digit Scheme (optional). Pallet may contain parcels for the same 5‑digit scheme under L606. Pallets need not be prepared for all 5‑digit scheme destinations. For 5‑digit destinations not part of L606, or for which scheme sorts are not performed, 5‑digit pallets are prepared under 8.10.5b. Pallet labeling:
1. Line 1: L606.
2. Line 2: "STD MACH 5D" or "PSVC MACH 5D," as applicable; followed by "SCHEME" (or "SCH").
b. 5‑Digit (required). Optional for Standard Mail if 3/5 rates are not claimed. Pallet must contain parcels only for the same 5‑digit ZIP Code. Pallet labeling:
1. Line 1: city, state, and 5‑digit ZIP Code destination (see 8.6.4c for military mail).
2. Line 2: "STD MACH 5D" or "PSVC MACH 5D," as applicable.
c. ASF (required if claiming DBMC rates, otherwise optional). Not available for the Buffalo, NY ASF in L602. Pallets must contain only parcels for the 3‑digit ZIP Code groups in L602.
1. Line 1: L602.
2. Line 2: "STD MACH ASF" or "PSVC MACH ASF," as applicable.
d. BMC (required). Pallets must contain only parcels for the 3‑digit ZIP Code groups in L601. Pallet labeling:
1. Line 1: L601.
2. Line 2: "STD MACH BMC" or "PSVC MACH BMC," as applicable.
e. Mixed BMC (optional). Pallet labeling:
1. Line 1: "MXD" followed by information in L601, Column B, for BMC serving 3‑digit ZIP Code prefix of entry post office (or labeled to plant serving entry post office if authorized by processing and distribution manager).
2. Line 2: "STD MACH WKG" or "PSVC MACH WKG," as applicable. [M045.3.5]
8.11 Bundle Reallocation to Protect SCF Pallet for Periodicals Flats and Irregular Parcels and Standard Mail Flats on Pallets
8.11.1 Basic Standards
Bundle reallocation to protect the SCF pallet is an optional preparation method (if performed, bundle reallocation must be done for the entire mailing job); only PAVE‑certified presort software may be used to create pallets under the standards in 8.11.2 through 8.11.4. Presort software determines if mail for an SCF service area would fall beyond the SCF level if all finer level pallets are prepared. Reallocation is performed only when there is mail for the SCF service area that would fall beyond the SCF pallet level (e.g., to an ADC or BMC pallet). The amount of mail required to bring the mail that would fall beyond the SCF level back to an SCF level is the minimum volume that will be reallocated. For the purposes of reallocation, 5‑digit metro pallets are considered to be 3‑digit pallets (because they contain subsets of mail for a 3‑digit ZIP Code area). [M045.4.1]
8.11.2 General Rules
Reallocation rules are as follows:
a. Bundle preparation is not affected by the reallocation process. Reallocate only complete bundles and only the minimum number of bundles necessary to create an SCF pallet meeting the minimum pallet weight. Based on the weight of individual pieces within a bundle and bundling parameters, the weight of mail that is reallocated may be slightly more than the minimum volume required to create an SCF pallet.
b. Reallocate bundles from the highest (least fine) pallet level possible. If it is not possible to reallocate some mail from a 3‑digit pallet first, then attempt to eliminate a 3‑digit pallet and reallocate all mail from that pallet to create an SCF pallet; if mail cannot be reallocated from a 3‑digit pallet, then attempt to reallocate some mail from any 5‑digit level pallet.
c. The reallocation process may result in the elimination of a 3‑digit pallet to create an SCF pallet, but a 5‑digit level pallet may not be eliminated to create an SCF pallet.
d. When reallocating mail to create an SCF pallet, reallocate mail from only one more finely sorted pallet. This may be accomplished by reallocating a portion of a 3‑digit pallet, reallocating all mail from a 3‑digit pallet, or reallocating a portion of one of the following pallets: 5‑digit, 5‑digit carrier routes, merged 5‑digit, 5‑digit scheme, 5‑digit scheme carrier routes, or merged 5‑digit scheme.
e. Mailers may use any minimum pallet weight(s) permitted by standards and may use different minimum weights for different pallet levels in conjunction with bundle reallocation. [M045.4.2]
8.11.3 Reallocation of Bundles If Optional 3‑Digit Pallets Are Prepared
Reallocation rules are as follows:
a. Attempt to identify a 3‑digit pallet of adequate weight that can support reallocation of one or more bundles to bring the mail that has fallen through the SCF level back to the SCF level without eliminating the pallet. A sufficient volume of mail must remain on the 3‑digit pallet after reallocation to meet the 3‑digit pallet weight minimum established by the mailer in compliance with applicable standards. If a 3‑digit pallet of adequate weight is available, create an SCF pallet by combining the reallocated mail from the 3‑digit pallet with the mail that would fall beyond the SCF pallet level.
b. If no single 3‑digit pallet within the SCF service area contains an adequate volume of mail to allow reallocation of a portion of the mail on a pallet as described in the previous step, then eliminate one 3‑digit pallet and reallocate all of the mail to create an SCF pallet by combining it with the mail that would fall beyond the SCF pallet level. As a result, the software will not prepare one 3‑digit pallet for the SCF service area if it is detrimental to the SCF pallet.
c. If preparation is under 8.0 and there are no 3‑digit pallets, attempt to identify a 5‑digit level pallet of adequate weight to support reallocation of one or more bundles to bring the mail that would fall beyond the SCF pallet level back to the SCF level. If preparation is under 10.0, 12.0, or 13.0 and there are no 3‑digit pallets, attempt to identify a 5‑digit level pallet of adequate weight to support reallocation of one or more bundles to bring the mail that would fall beyond the SCF pallet level back to the SCF level. A sufficient volume of mail must remain on the applicable pallet after reallocation to meet the pallet weight minimum established by the mailer in compliance with applicable standards. If a 5‑digit level pallet of adequate weight is available, create an SCF pallet by combining the reallocated bundles with the mail that would fall beyond the SCF pallet level.
d. If no single 5‑digit level pallet within the SCF service area contains an adequate volume of mail to allow reallocation of a portion of the mail on a pallet as described in 8.11.3c, then no bundles will be reallocated and an SCF pallet will not be prepared; the mail that falls beyond the SCF pallet level must be placed on the next appropriate pallet (ADC, ASF, or BMC) or in the next appropriate sack. [M045.4.3]
8.11.4 Reallocation of Bundles If Optional 3‑Digit Pallets Are Not Prepared
Reallocation rules are as follows:
a. Attempt to identify a 5‑digit level pallet of adequate weight to support reallocation of one or more bundles to bring the mail that would fall beyond the SCF pallet level back to the SCF level. A sufficient volume of mail must remain on the 5‑digit level pallet after reallocation to meet the pallet weight minimum established by the mailer in compliance with applicable standards. If a 5‑digit level pallet of adequate weight is available, create an SCF pallet by combining the reallocated bundles with the mail that would fall beyond the SCF pallet level.
b. If no single 5‑digit level pallet within the SCF service area contains an adequate volume of mail to allow reallocation of a portion of the mail on a pallet as described in 8.11.4a, then no bundles will be reallocated and an SCF pallet will not be prepared; the mail that falls beyond the SCF pallet level must be placed on the next appropriate pallet (ADC, ASF, or BMC) or in the next appropriate sack. [M045.4.4]
8.11.5 Documentation
Mailings must be supported by documentation produced by PAVE‑certified software meeting the standards in 708.1.0. [M045.4.5]
8.12 Bundle Reallocation to Protect BMC Pallet for Standard Mail Flats on Pallets
8.12.1 Basic Standards
Bundle reallocation to protect the BMC pallet level is an optional preparation method (if performed, bundle reallocation must be done for the complete mailing job); only PAVE‑certified presort software may be used to create pallets under the standards in 8.12.2 through 8.12.4. The software will determine if mail for a BMC service area would fall beyond the BMC level when ASF pallets are prepared. Reallocation is performed only when there is mail for the BMC service area that would fall beyond the BMC pallet level as a result of an ASF pallet being prepared. The amount required to bring the mail back to the BMC level is the minimum volume that would be reallocated from an ASF pallet, when possible. The following "parent" BMCs can be protected with bundle reallocation by using mail from the ASF "child" pallets indicated in Exhibit 8.12.1. [M045.5.1]
Exhibit 8.12.1 "Parent" BMC/"Child" ASF
|
Albuquerque ASF: 865, 870-875, 877-884 Phoenix ASF: 850, 852, 853, 855, 859, 860, 863, 864 |
|
|
Oklahoma City ASF: 730, 731, 734-738, 740, 741, 743-746, 748, 749 |
|
8.12.2 General Rules
In general, when reallocating:
a. The reallocation process does not affect bundle preparation. Reallocate only complete bundles and only the minimum number of bundles necessary to create a BMC pallet that meets the minimum pallet weight. Based on the weight of individual pieces within a bundle and bundling parameters, the weight of mail that is reallocated may be slightly more than the minimum volume required to create a BMC pallet.
b. Use Exhibit 8.12.1 to reallocate bundles from the ASF pallet to create a BMC pallet. The ASF pallet may be eliminated to protect the BMC pallet.
c. Reallocate mail only from one ASF pallet. Bundle reallocation is to be used only between the "parent" BMC and the "child" ASF. Mail from finer levels of pallets (e.g., SCF pallets) may not be reallocated.
d. Mailers may use any minimum pallet weight(s) permitted by standard and may use different minimum weights for different pallet levels in conjunction with bundle reallocation. [M045.5.2]
8.12.3 Reallocation of Bundles From ASF Pallets
When reallocating bundles from ASF pallets:
a. Use Exhibit 8.12.1 to identify an ASF pallet of adequate weight that can support reallocation of one or more bundles to bring the mail that has fallen through the BMC level back to the BMC level without eliminating the ASF pallet. A sufficient amount of mail must remain on the ASF pallet after reallocation to meet the minimum ASF pallet weight. If an ASF pallet of adequate weight is available, then create a BMC pallet by combining the reallocated mail from the ASF pallet with the mail that would fall beyond the BMC pallet level.
b. If no single ASF pallet within the BMC service area contains an adequate volume of mail to allow reallocation of the portion of the mail on a pallet as described in 8.12.3a, then eliminate one ASF pallet and reallocate all of the mail to create a BMC pallet. [M045.5.3]
8.12.4 Documentation
Mailings must be supported by documentation produced by PAVE‑certified software meeting the standards in 708.1.0. [M045.5.4]
8.13 Pallets of Bundles, Sacks, and Trays
8.13.1 Periodicals
Additional pallet preparation:
a. Combined Mailings. When two or more publications are part of a combined mailing, the mailer must keep records for each mailing (publication) as required by standard.
b. Destination Delivery Unit Rates. Pieces claimed at destination delivery unit rates do not require separation from pieces claimed at other rates on the same pallet.
c. Carrier Route Mail on Separate 5‑Digit Level Pallets. Carrier route sorted pieces must be prepared on separate 5‑digit pallets (5‑digit carrier routes or 5‑digit scheme carrier routes pallets) from automation rate or Presorted rate pieces (prepared on 5‑digit pallets or 5‑digit scheme pallets). Exception: When nonletter‑size Periodicals are prepared as bundles on pallets under 10.0, 12.0, or 13.0, then carrier route sorted mail, 5‑digit sorted automation rate mail, and 5‑digit sorted Presorted rate mail may be placed on the same merged 5‑digit pallet or on the same merged 5‑digit scheme pallet for those 5‑digit ZIP Codes for which 1) there are "A" or "C" indicators in the City State Product under 10.0, or 2) the 5‑digit bundles are within the 5% threshold requirement under 12.0, or 3) the 5‑digit bundles are either all for 5‑digit ZIP Codes that have an "A" or "C" indicator in the City State Product or are for 5‑digit ZIP Codes with a "B" or "D" indicator in the City State Product and the pieces in such 5‑digit bundles meet the 5% threshold under 13.0. [M045.6.1]
8.13.2 Standard Mail
Additional pallet preparation:
a. Combined Mailings. Nonprofit Standard Mail may be included in the same mailing or palletized on the same pallet as regular Standard Mail only as permitted by standard.
b. Destination Delivery Unit Rates. Pieces claimed at destination delivery unit rates do not require separation from pieces claimed at other rates on the same pallet.
c. Carrier Route Mail on Separate 5‑Digit Level Pallets. Carrier route rate pieces must be prepared on separate 5‑digit pallets (5‑digit carrier routes or 5‑digit scheme carrier routes pallets) from automation rate and/or Presorted rate pieces (prepared on 5‑digit pallets or 5‑digit scheme pallets). Exception: When flat‑size pieces are prepared as bundles on pallets under 10.0, 12.0, or 13.0, then carrier route sorted mail, 5‑digit sorted automation rate mail, and 5‑digit sorted Presorted rate mail may be placed on the same merged 5‑digit pallet or on the same merged 5‑digit scheme pallet for those 5‑digit ZIP Codes for which 1) there are "A" or "C" indicators in the City State Product under 10.0, or 2) the 5‑digit bundles are within the 5% threshold requirement under 12.0, or 3) the 5‑digit bundles are either all for 5‑digit ZIP Codes that have an "A" or "C" indicator in the City State Product, or are for 5‑digit ZIP Codes with a "B" or "D" indicator in the City State Product and the pieces in such 5‑digit bundles meet the 5% threshold under 13.0. [M045.6.2]
8.13.3 BMC and Mixed BMC Pallets
Bundles placed on BMC pallets must be machinable on BMC parcel sorting equipment. Line 2 on pallet labels must reflect the processing category of the pieces. A BMC or mixed BMC (trays and sacks only) pallet may include pieces that are eligible for the DBMC rate and others that are ineligible. [M045.6.3]
8.13.4 Commingled Zones
Pieces of Package Services for different zones may be commingled only under 455.4.1.4 for Parcel Post parcels or 365.5.3.3 or 365.6.3.3 for Bound Printed Matter flats or 465.5.1.3 or 465.6.1.3 for Bound Printed Matter parcels. [M045.6.4]
8.13.5 Securing Trays
Trays must be sleeved and strapped under 235.3.0 for First‑Class Mail letters, 245.3.0 for Standard Mail letters, 335.3.0 for First‑Class Mail flats, 345.3.0 for Standard Mail flats, 365.3.0 for Bound Printed Matter flats, 375.3.0 for Media Mail flats, 385.3.0 for Library Mail flats, except that strapping is not required for any letter tray placed on a 5‑digit, 3‑digit, or SCF pallet secured with stretchwrap. In addition, if the processing and distribution manager gives a written waiver, strapping is not required for any letter tray that originates and destinates in the same SCF (mail processing plant) service area. [M045.6.5]
8.14 Sacks
All sacks remaining after all pallets are prepared may be presented with the palletized mailing (on the same postage statement) if the sacks are set apart from the palletized portion of the mailing. [M045.7.0]
8.15 Copalletized Flat‑size Pieces—Periodicals or Standard Mail
8.15.1 Basic Standards
Copalletized flat‑size mailings must meet the applicable standards in 8.0. In addition, if copalletized under 10.0, 12.0, or 13.0, the provisions of one of those preparation options must also be met. Any combination of automation rate mailings and nonautomation rate mailings is subject to the restrictions in 8.13. Bundles in a copalletized mailing qualify for the appropriate presort level rate, regardless of the pallet level on which they are placed. [M045.8.1]
8.15.2 Periodicals
Additional standards are as follows:
a. Periodicals eligible for preferred rates (In‑County, Nonprofit, Classroom, and Science‑of‑Agriculture) may be combined with Periodicals eligible for Outside‑County rates.
b. All pallets in a copalletized mailing are identified on the content line (Line 2) of the label with only "NEWS" (see 8.6) or "PER" as the class designation under these conditions:
1. If at least 51% of the total number of copies in the copalletized mailing can qualify for "NEWS" treatment, then all pallets in such a mailing are labeled "NEWS," unless the mailer chooses to use "PER."
2. If less than 51% of the total number of copies in a copalletized mailing can qualify for "NEWS" treatment, then all pallets in such a mailing are labeled "PER."
c. Documentation meeting the basic standard in 708.1.0 must be provided with each mailing. Before copalletizing, the mailer must obtain the written approval of the Business Mailer Support manager. Approval is based on the mailer's demonstrated ability to provide documentation meeting these standards:
1. Documentation by bundle and by publication and edition showing the number of addressed pieces and copies in each bundle and the per piece presort rate claimed, or a listing by pallet showing (by presort level and destination) the number of copies and pieces for each publication and edition. For large volume mailing jobs reported on a single listing, the mailer may provide the abbreviated documentation in 708.b..
2. Documentation showing the number of copies and pieces claimed at the SCF rate.
3. Documentation showing that bundles are sorted to the appropriate finest pallet level in the mailing.
4. Documentation showing that 5‑digit, 3‑digit, SCF, and ADC pallets are prepared when the applicable minimum volume is developed in the copalletized mailing for these destinations.
5. A listing showing the destination of pallets in the copalletized mailing.
6. If the sacked portion of the mailing is presented with the copalletized portion, a report by sack showing the number of pieces (and copies) at each presort level. [M045.8.2]
8.15.3 Standard Mail
Additional standards are as follows:
a. Nonprofit Standard mailings may be copalletized with one another but not with mailings at other rates unless permitted by standard.
b. Nonidentical‑weight pieces may be copalletized only if the correct postage is affixed to each piece or if otherwise authorized by Business Mailer Support.
c. All pieces in mailings to be copalletized must be subject to the minimum per piece rate, or all subject to the per pound rate, unless otherwise authorized by Business Mailer Support.
d. All pieces must have postage paid with permit imprint, or all pieces must have postage affixed.
e. When requested, the mailer must present pallets selected by USPS employees for verification. [M045.8.3]
8.15.4 Pallet Labels
Pallet labels for copalletized mailings must meet the provisions of 8.6 and 8.10, or if applicable, 8.6 and 10.0, 12.0, or 13.0. [M045.8.4]
8.15.5 Postage Statement
Separate postage statements are required:
a. For Periodicals, a separate postage statement is required for each publication and/or edition that is part of the copalletized mailing. The mailer must note on or in an attachment to the postage statement the name and issue date of the publications with which each publication and/or edition was copalletized.
b. For Standard Mail, a separate postage statement must be prepared for each mailing that is part of a single copalletized shipment, except that copalletized Regular and Enhanced Carrier Route mailings (or Nonprofit and Nonprofit Enhanced Carrier Route mailings) produced as part of the same job may be reported on the same postage statement. [M045.8.5]
8.16 Pallets of Machinable Parcels
8.16.1 Standard Mail
Pieces may be eligible for the 3/5 rate when prepared under 8.10.5a. through 8.10.5d.. This eligibility includes pieces sorted under 8.10.5c. and 8.10.5d. to the service area of the entry ASF/BMC. [M045.9.1]
8.16.2 DBMC Rate
A BMC pallet may include pieces that are eligible for the DBMC rate and pieces that are ineligible. [M045.9.2]
8.16.3 Top Caps
When top caps are used, the mailer must write the tare weight of the top cap on the pallet label or in another prominent location. [M045.9.3]
8.17 Parcel Post—Bulk Mail Center (BMC) Presort Discount
8.17.1 Machinable Parcels
To qualify for the BMC Presort discount:
a. Machinable pieces must be sorted to BMCs under L601 in 69‑inch pallet boxes. Each pallet box must contain at least 52 inches of mail (not including pallet) for a BMC. Overflow pallet boxes are not permitted. Preparation in sacks, directly on pallets, or in other containers is not permitted.
b. Pallet box preparation and Line 1 labeling: destination BMC (required); for Line 1 use L601.
c. Pallet box Line 2 labeling: "PSVC MACH BMC." [M045.10.1]
8.17.2 Nonmachinable Parcels
To qualify for the BMC Presort discount:
a. Nonmachinable pieces must be sorted to BMCs and ASFs under L605 directly on pallets. Each pallet for a BMC or ASF destination must have a minimum height of 42 inches of mail (not including the height of the pallet). Overflow pallets are not permitted. Preparation in sacks, pallet boxes, or in other containers is not permitted.
b. Pallet preparation and Line 1 labeling: destination BMC or destination ASF (required); for Line 1, use L605.
c. Pallet Line 2 labeling: "PSVC NON MACH BMC" or "PSVC NON MACH ASF" as applicable. [M045.10.2]
8.18 Parcel Post—Origin Bulk Mail Center (OBMC) Presort Discount
8.18.1 Machinable Parcels
To qualify for the OBMC Presort discount:
a. Machinable pieces must be sorted to BMCs under L601 in 69‑inch pallet boxes. Each pallet box must contain at least 52 inches of mail (not including pallet) for a BMC. Overflow pallet boxes are not permitted. Preparation in sacks, directly on pallets, or in other containers is not permitted.
b. Pallet box preparation and Line 1 labeling: destination BMC (required); for Line 1, use L601.
c. Pallet box Line 2 labeling: "PSVC MACH BMC." [M045.11.1]
8.18.2 Nonmachinable Parcels
To qualify for the OBMC Presort discount:
a. Nonmachinable pieces must be sorted to BMCs and ASFs under L605 directly on pallets. Each pallet for a BMC or ASF destination must have a minimum height of 42 inches of mail (not including the height of the pallet). Overflow pallets are not allowed. Preparation in sacks, pallet boxes, or in other containers is not permitted.
b. Pallet preparation and Line 1 labeling: destination BMC or destination ASF (required); for Line 1, use L605.
c. Pallet Line 2 labeling: "PSVC NON MACH BMC" or "PSVC NON MACH ASF" as applicable. [M045.11.2]
8.19 Parcel Post DSCF Rates—Parcels on Pallets
8.19.1 Basic Preparation, Parcels on Pallets
Unless prepared under 8.19.2, or in sacks, mail must be prepared for the DSCF rate as follows:
a. General. Parcels for each SCF area must be sorted to 5‑digit scheme, 5‑digit, or 3‑digit (nonmachinable) destinations on pallets. For purposes of this section, the term "pallets" includes preparation of parcels directly on pallets and in pallet boxes on pallets. Except when prepared under 8.19.2, each 5‑digit scheme, 5‑digit, and 3‑digit pallet must meet a minimum volume requirement under one of the criteria in 8.19.1b. Machinable and nonmachinable pieces may be combined on the same pallet or in the same overflow sack when sorted to 5‑digit scheme or 5‑digit destinations. In a single mailing mailers may prepare some pallets under the minimum volume requirement in 8.19.1b1 and some pallets under the minimum volume requirement in 8.19.1b2. A mailing entered at a destination SCF facility containing pallets prepared under 8.19.1 also may include mail that is sacked for the DSCF rate. Double‑stacking is permitted if the requirements of 8.3 are met.
b. Minimum volume. The minimum volume per 5‑digit scheme, 5‑digit, and 3‑digit pallet can be met in one of the following ways:
1. Pieces may be placed on 5‑digit scheme, 5‑digit, and 3‑digit pallets, each containing at least 50 pieces and 250 pounds.
2. Pieces may be placed on 5‑digit scheme, 5‑digit, and 3‑digit pallets, each having a minimum height of 36 inches of mail (excluding the height of the pallet) (see 8.5.4).
c. Overflow. After filling a pallet(s) to a 5‑digit scheme, 5‑digit, or 3‑digit destination, any remaining pieces that do not meet the minimum pallet requirements may be prepared in one or both of the following ways:
1. Placed in 5‑digit scheme, 5‑digit, or 3‑digit overflow sacks (no minimum number of pieces per sack) that are labeled in accordance with the 5‑digit scheme, 5‑digit, or 3‑digit sacking requirements for the DSCF rate in 455.4.5. Overflow pieces sacked in this manner are eligible for the DSCF rates.
2. Placed on a 5‑digit scheme, 5‑digit, or 3‑digit pallet labeled under 8.19.1d that does not meet the minimums for the DSCF rate. Overflow pieces palletized in this manner are not eligible for the DSCF rates but are eligible for the DBMC rates.
d. 5‑digit scheme pallet labeling:
1. Line 1: use L606, Column B.
2. Line 2: "PSVC PARCELS 5D SCH."
1. Line 1: use city, state, and 5‑digit ZIP Code destination of contents.
1. Line 1: use L002, Column C.
g. Separation. If sacks prepared under 455.4.0, Preparation for Parcel Post, are included in the same mailing as pallets prepared under this section, at the time of acceptance the mailer must separate sacks that are overflow from palletized mail from those sacks that were prepared under the provisions of 455.4.0. [M045.12.1]
8.19.2 Alternate Preparation, Parcels on Pallets
DSCF rate mailings not prepared under 8.19.1 may be prepared as follows:
a. General. All DSCF rate mail in the mailing must be sorted to 5‑digit scheme, 5‑digit, or 3‑digit destinations under 8.19.2 (i.e., mail prepared under 8.19.1 and mail sacked under 455.4.0 must not be included in a mailing prepared under 8.19.2). For purposes of this section, the term "pallets" includes preparation of parcels directly on pallets and in pallet boxes on pallets. Machinable and nonmachinable pieces may be combined on the same pallet. Double‑stacking is permitted if the requirements of 8.3 are met.
b. Minimum volume. To qualify for the DSCF rate, no pallet may contain fewer than 35 pieces and 200 pounds, and for the entire mailing the average number of DSCF rate pieces per 5‑digit scheme, 5‑digit, or 3‑digit destination must be at least 50.
c. Overflow. After filling pallets to a 5‑digit scheme, 5‑digit, or 3‑digit destination, any remaining pieces that do not meet the minimum pallet requirements may be prepared in one or both of the following ways:
1. Placed in 5‑digit scheme, 5‑digit, or 3‑digit overflow sacks (no minimum number of pieces per sack) that are labeled in accordance with the DSCF sacking requirements in 455.4.0. Overflow pieces sacked in this manner are eligible for the DSCF rates.
2. Placed on a 5‑digit scheme, 5‑digit, or 3‑digit pallet labeled under 8.19.2d that does not meet the minimums for the DSCF rate. Overflow pieces palletized in this manner are not eligible for the DSCF rates but are eligible for the DBMC rates.
d. 5‑digit scheme pallet labeling:
1. Line 1: use L606, Column B.
2. Line 2: "PSVC PARCELS 5D SCH."
3. In the mailer area below Line 3: use the pallet ID number.
1. Line 1: city, state, and 5‑digit ZIP Code destination of contents.
3. In mailer area below line 3: use the pallet ID number.
1. Line 1: use L002, Column C.
3. In the mailer area below Line 3: use the pallet ID number.
g. Documentation. A list of each 5‑digit scheme, 5‑digit, and 3‑digit pallet in the mailing that qualifies for the DSCF rate must be submitted. The pallets in the mailing that qualify for the DSCF rate must be renumbered sequentially, and this pallet identification number must be printed below Line 3 on the pallet label. The documentation must list each pallet in sequential order by pallet identification number. For each pallet, the listing must show: the pallet identification number, the applicable 5‑digit scheme, 5‑digit, or 3‑digit destination of the pallet, the total weight of pieces on the pallet, the total number of pieces on the pallet, and the running total of pieces (i.e., the number equal to the number of pieces for that pallet plus the sum of the pieces on all pallets listed before it). This documentation must not include: pieces prepared in overflow sacks at the DSCF rates, pieces prepared on overflow pallets at the DBMC rates, or pieces claimed at any other rate in the mailing. [M045.12.2]
8.19.3 5‑Digit ZIP Codes for Which Pallets May Not Be Prepared
Refer to the Drop Shipment Product available from the National Customer Support Center (NCSC) (see 608.8.0) and to Exhibit 456.2.7 and Exhibit 456.2.8 to determine if the facility serving the 5‑digit ZIP Code destination can handle pallets. There is a charge for the Drop Shipment Product. If a facility cannot handle pallets, the DSCF rate is not applicable unless the mail can be prepared under the sacking requirement in 455.4.0. [M045.12.3]
8.19.4 5‑Digit ZIP Codes Requiring BMC Entry
Refer to Exhibit 456.2.6 for 5‑digit ZIP Code destinations where palletized mail must be entered at the BMC that serves the SCF to obtain the DSCF rate. [M045.12.4]
8.20 Parcel Post DSCF Rates—Sacks on Pallets
Mailers who prepared DSCF rate mail in 5‑digit scheme or 5‑digit sacks under 455.4.0 may place 5‑digit sacks for the same SCF area on an SCF pallet (including a pallet box on a pallet). Mailers who prepare overflow from pallets under 8.19.1 or 8.19.2 may place 5‑digit scheme or 5‑digit sacks for the same SCF area on an SCF pallet (including a pallet box on a pallet). See 8.19.1g for requirements concerning separation of sacks prepared under 455.4.0 from sacks prepared under 8.19.1. There are no pallet minimums for such pallets. Mailers may prepare such SCF pallets without preparing all possible 5‑digit scheme and 5‑digit pallets. The pallets must be labeled in the following manner:
a. 5‑digit scheme pallets (optional):
1. Line 1: use L606, Column B.
2. Line 2: "PSVC PP 5D SCHEME" or "PSVC PP 5D SCH."
1. Line 1: use L002, Column C.
2. Line 2: "PSVC PP 5D." [M045.13.0]
8.21 Parcel Post DDU Rates
Parcels may be bedloaded, sacked, or palletized. For purposes of this section the term "pallets" includes preparation of parcels directly on pallets and preparation of parcels in pallet boxes on pallets. There are no preparation or presort requirements for DDU rate mailings other than separation by 5‑digit scheme and 5‑digit destination. Machinable and nonmachinable pieces may be combined. Refer to the Drop Shipment Product maintained by the National Customer Support Center (NCSC) (see 608.8.0) and the information in 456.2.0, Parcel Select, including Exhibit 456.2.7 and Exhibit 456.2.8 to determine the location of the 5‑digit delivery facility and whether that facility can handle pallets (including pallet boxes on pallets). If a DDU facility cannot handle pallets, and a mailer transports mail to the DDU facility on pallets, the driver must unload the pallets into a container specified by the delivery unit. If pieces are sacked or palletized, they must be prepared to 5‑digit scheme (optional) and 5‑digit destinations, and labeled as follows:
a. 5‑digit scheme sacks or pallets (optional):
1. Line 1: use L606, Column B.
2. Line 2: "PSVC PARCELS 5D SCH."
1. Line 1: use city, state, and 5‑digit ZIP Code destination of pieces.
2. Line 2: "PSVC PARCELS 5D." [M045.14.0]
9.0 Preparation for Cotraying and Cosacking Bundles of Automation and Presorted Flats
9.1 First‑Class Mail
9.1.1 Basic Standards
Bundles of flats in an automation rate mailing prepared under 335.6.5 must be cotrayed with bundles of flats in a Presorted rate mailing under the following conditions:
a. The automation rate pieces and Presorted rate pieces are part of the same mailing job and reported on the same postage statement.
b. Pieces in the automation rate mailing must meet the criteria for a flat under 301.3.0. Pieces in the Presorted rate mailing must meet the criteria for a flat under 301.1.1.
c. The automation rate mailing must meet the eligibility criteria in 333.5.0, except that the traying criteria in 9.1.4 must be met rather than the traying criteria in 335.6.0.
d. The Presorted rate mailing must meet the eligibility criteria in 333.3.0, except that the traying and documentation criteria in 9.1.1 and 9.1.4 must be met rather than the traying and documentation criteria in 335.6.0.
e. The rates for pieces in the automation rate mailing are applied based on the level of bundle to which they are sorted under 333.5.3, Rate Application—Bundle‑Based Flats, and 333.5.4, Rate Application—Tray‑Based Flats.
f. The pieces must be marked according to 302.
g. The bundles prepared from the automation rate mailing and the bundles prepared from the Presorted rate mailing must be sorted into the same trays as described in 9.1.4.
h. A complete, signed postage statement, using the correct USPS form or an approved facsimile, must accompany each mailing job prepared under these procedures. In addition to the applicable postage statement, documentation produced by PAVE‑certified software or standardized documentation under 708.1.0 must be submitted with each cotrayed mailing job that describes for each tray sortation level the number of pieces qualifying for each applicable automation rate and the number of pieces qualifying for the Presorted rate.
i. Barcoded tray labels under 708.6.0 must be used to label the trays. [M910.1.1]
9.1.2 Bundle Preparation
Except for mail prepared under the cobundling option in 9.1.3, the automation rate mailing must be bundled and labeled under 335.6.5. The Presorted rate mailing must be bundled and labeled under 335.5.0. [M910.1.2]
9.1.3 Optional Cobundling Preparation
As an option to the basic bundling requirements in 9.1.2, a mailer may choose to cobundle automation rate and Presorted rate flat‑size pieces, subject to the conditions in 11.0. [M910.1.3]
9.1.4 Tray Preparation and Labeling
Presorted rate and automation rate bundles prepared under 9.1.2 or 9.1.3 must be presorted together into trays (cotrayed) in the sequence listed below. Trays must be labeled using the following information for Lines 1 and 2 and 335.4.0 for other sack label criteria.
a. 5‑Digit. Required, full trays only (no overflow trays).
1. Line 1: use city, state, and 5‑digit ZIP Code destination (see 335.4.3 for military mail).
2. Line 2: "FCM FLTS 5D BC/NBC."
b. 3‑Digit. Required, full trays only (no overflow trays).
1. Line 1: Use L002, Column A.
2. Line 2: "FCM FLTS 3D BC/NBC."
c. Origin/entry 3‑Digit. Required for each 3‑digit ZIP Code served by the SCF of the origin (verification) office, optional for each 3‑digit ZIP Code served by the SCF of an entry office other than the origin office, no minimum.
1. Line 1: Use L002, Column A.
2. Line 2: "FCM FLTS 3D BC/NBC."
d. ADC. Required, full trays only (no overflow trays), use L004 to determine ZIP Codes served by each ADC.
1. Line 1: Use L004, Column B.
2. Line 2: "FCM FLTS ADC BC/NBC."
e. Mixed ADC. Required, no minimum.
1. Line 1: Use "MXD" followed by the city, state, and ZIP Code of the facility serving the 3‑digit ZIP Code of the entry post office, as shown in L002, Column C.
2. Line 2: "FCM FLTS BC/NBC WKG." [M910.1.4]
9.2 Periodicals
9.2.1 Basic Standards
Bundles of nonletter‑size pieces in an automation rate mailing must be cosacked with bundles of nonletter‑size pieces in a Presorted rate mailing under the following conditions:
a. The pieces in the automation rate mailing and in the Presorted rate mailing must be part of the same mailing job and must be reported on the appropriate postage statement(s).
b. The pieces in the mailing job must all be nonletter‑size and meet any other size and mailpiece design requirements applicable to the rate category for which they are prepared.
c. The automation rate mailing must meet the eligibility criteria in 707.14.0, except that the sacking and documentation criteria in 9.2.1, 9.2.4, and 9.2.5 must be met rather than the sacking and documentation criteria in 707.25.0.
d. The Presorted rate mailing must meet the eligibility criteria in 707.12.0, except that the sacking and documentation criteria in 9.2.1, 9.2.4, and 9.2.5 must be met rather than the sacking and documentation criteria in 707.25.0.
e. The rates for pieces in the automation rate mailing are applied based on the number of pieces in the bundle and the level of bundle to which they are sorted under 707.14.0, Automation Rate Eligibility. The rates for pieces in the Presorted rate mailing are based on the number of pieces in the bundle and the level of sack in which they are placed under 707.12.0, Presorted Rate Eligibility.
f. The bundles prepared from the automation rate mailing and the bundles prepared from the Presorted rate mailing must be sorted into the same sacks as described in 9.2.4 and 9.2.5.
g. A complete, signed, appropriate postage statement(s), using the correct USPS form or an approved facsimile, must accompany each mailing job prepared under these procedures. In addition to the applicable postage statement, documentation produced by PAVE‑certified software or standardized documentation under 708.1.0 must be submitted with each cosacked mailing job that describes for each sack sortation level the number of pieces qualifying for each applicable automation rate and the number of pieces qualifying for each applicable Presorted rate.
h. Barcoded sack labels under 708.6.0 must be used to label sacks. [M910.2.1]
9.2.2 Bundle Preparation
Except for mail prepared under the cobundling option in 9.2.3, the automation rate mailing must be bundled and labeled under 707.25.0 (all bundle levels) and the Presorted rate mailing must be bundled and labeled under 707.22.0 (excluding carrier route bundles). [M910.2.2]
9.2.3 Optional Cobundling Preparation
As an option to the basic bundling requirements in 9.2.2, a mailer may choose to cobundle automation rate and Presorted rate flat‑size pieces, subject to the conditions in 11.0. [M910.2.3]
9.2.4 Low‑Volume Bundles in Sacks or on Pallets
5‑digit and 3‑digit bundles prepared under 707.22.0 and 707.25.0 or under 9.2.3 may contain fewer than six pieces when the publisher determines that such preparation improves service. These low‑volume bundles may be placed in 5‑digit, 3‑digit, and SCF sacks or on 5‑digit, 3‑digit, or SCF pallets. Pieces in low‑volume bundles must claim the applicable basic Presorted or automation rate, except for firm bundles at Presorted rates as applicable under 707.22.3. [M910.2.4]
9.2.5 Sack Preparation and Labeling
Presorted rate and automation rate bundles prepared under 9.2.2, 9.2.3, and 9.2.4 must be presorted together into sacks (cosacked) in the sequence listed below. Sacks must be labeled using the following information for Lines 1 and 2 and 707.21.0 for other sack label criteria. If, due to the physical size of the mailpieces, the automation rate pieces are considered flat‑size under 301.3.0 and the Presorted rate pieces are considered irregular parcels under 401.1.6, the processing category shown on the sack label must show "FLTS."
a. 5‑Digit. Required at 24 pieces to the same 5‑digit, optional with one six‑piece bundle, or under 9.2.4 with at least one bundle of fewer pieces.
1. Line 1: use city, state, and 5‑digit ZIP Code destination (see 707.21.1.2 for military mail).
2. Line 2: "PER" or "NEWS" as applicable and "FLTS 5D BC/NBC."
b. 3‑Digit. Required at 24 pieces to the same 3‑digit, optional with one six‑piece bundle, or under 9.2.4 with at least one bundle of fewer pieces.
1. Line 1: use L002, Column A.
2. Line 2: "PER" or "NEWS" as applicable and "FLTS 3D BC/NBC."
c. SCF. Required at 24 pieces, optional with one six‑piece bundle, or under 9.2.3 with at least one bundle of fewer pieces.
1. Line 1: use L002, Column C.
2. Line 2: "PER" or "NEWS" as applicable and "FLTS SCF BC/NBC."
d. Origin/entry SCF. Required for the SCF of the origin (verification) office, optional for the SCF of an entry office other than the origin office, no minimum.
1. Line 1: use L002, Column C.
2. Line 2: "PER" or "NEWS" as applicable and "FLTS SCF BC/NBC."
e. ADC. Required at 24 pieces, optional with one six‑piece bundle (bundles of fewer than six pieces are not permitted).
1. Line 1: use L004, Column B.
2. Line 2: "PER" or "NEWS" as applicable and "FLTS ADC BC/NBC."
f. Mixed ADC. Required, no minimum, except that bundles of fewer than six pieces at 5‑digit, 3‑digit, and ADC bundle levels are not permitted.
1. [02-03-05] Line 1: Use L009, Column B, effective May 15, 2005. Until then, use either L009, Column B or L011, Column B.
2. Line 2: "PER" or "NEWS" as applicable and "FLTS BC/NBC WKG." [M910.2.5]
9.3 Standard Mail
9.3.1 Basic Standards
Bundles of flats in an automation rate mailing must be cosacked with bundles of flats in a Presorted rate mailing under the following conditions:
a. The automation rate pieces and the Presorted rate pieces are part of the same mailing job and are reported on the same postage statement.
b. Pieces in the automation rate mailing must meet the criteria for a flat under 301.3.0. Pieces in the Presorted rate mailing must meet the criteria for a flat under 301.1.1.
c. The automation rate mailing must meet the eligibility criteria in 343.7.0, except that the sacking and documentation criteria in 9.3.1, 9.3.4, and 9.3.5 must be met rather than the sacking and documentation criteria in 345.7.0.
d. The Presorted rate mailing must meet the eligibility criteria in 343.2.0 and 343.3.0, except that the sacking and documentation criteria in 9.3.1, 9.3.4, and 9.3.5 must be met rather than the sacking and documentation criteria in 345.5.0.
e. The rates for pieces in the automation rate mailing are applied based on the number of pieces in the bundle and the level of bundle to which they are sorted under 343.7.0. The rates for pieces in the Presorted rate mailing are based on the number of pieces in the bundle and the level of sack in which they are placed under 343.3.4 and 343.3.5.
f. The pieces must be marked according to 302.
g. The bundles prepared from the automation rate mailing and the bundles prepared from the Presorted rate mailing must be sorted into the same sacks as described in 9.3.4 and 9.3.5.
h. A complete, signed postage statement(s), using the correct USPS form or an approved facsimile, must accompany each mailing job prepared under these procedures. In addition to the applicable postage statement, documentation produced by PAVE‑certified software or standardized documentation under 708.1.0 must be submitted with each cosacked mailing job that describes for each sack sortation level the number of pieces qualifying for each applicable automation rate and the number of pieces qualifying for each applicable Presorted rate.
i. Barcoded sack labels under 708.6.0 must be used to label the sacks. [M910.3.1]
9.3.2 Bundle Preparation
Except for mail prepared under the cobundling option in 9.3.3, the automation rate mailing must be bundled and labeled under 345.7.0 and the Presorted rate mailing must be bundled and labeled under 345.5.0. Loose packing under 345.5.0 is not permitted. [M910.3.2]
9.3.3 Optional Cobundling Preparation
As an option to the basic bundling requirements in 9.3.2, a mailer may choose to cobundle automation rate and Presorted rate flat‑size pieces, subject to the conditions in 11.0. [M910.3.3]
9.3.4 Sacking Under 125‑Piece or 15‑Pound Rules
When the minimum quantity of 125 pieces or 15 pounds of mail is specified for a sack sortation level in 9.3.5, the provisions of 345.7.5.3 apply. [M910.3.4]
9.3.5 Sack Preparation and Labeling
Presorted rate and automation rate bundles prepared under 9.3.2 and 9.3.3 must be presorted together into sacks (cosacked) in the sequence listed below. Sacks must be labeled using the following information for Lines 1 and 2, and 345.4.0 for other sack label criteria.
a. 5‑Digit. Required, 125‑piece/15‑pound minimum.
1. Line 1: use city, state, and 5‑digit ZIP Code destination (see 345.4.2 for military mail).
2. Line 2: "STD FLTS 5D BC/NBC."
b. 3‑Digit. Required, 125‑piece/15‑pound minimum.
1. Line 1: use L002, Column A.
2. Line 2: "STD FLTS 3D BC/NBC."
c. Origin/entry 3‑digit. Required for each 3‑digit ZIP Code served by the SCF of the origin (verification) office, optional for each 3‑digit ZIP Code served by the SCF of an entry office other than the origin office, no minimum.
1. Line 1: use L002, Column A.
2. Line 2: "STD FLTS 3D BC/NBC."
d. ADC. Required, 125‑piece/15‑pound minimum, use L004 to determine ZIP Codes served by each ADC.
1. Line 1: use L004, Column B.
2. Line 2: "STD FLTS ADC BC/NBC."
e. Mixed ADC. Required, no minimum.
1. [02-03-05] Line 1: Use L009, Column B, effective May 15, 2005. Until then, use either L009, Column B, or L011, Column B or L010, Column B, as applicable.
2. Line 2: "STD FLTS BC/NBC WKG." [M910.3.5]
9.3.6 Tray Preparation and Labeling
Presorted rate and automation rate bundles meeting the standards in 345.3.0 for letter trays and prepared under 9.3.2 must be presorted together into trays (cotrayed) in the sequence in 9.3.5. Trays must be labeled using the information for Lines 1 and 2 and 345.4.0 for other tray label criteria. Cobundling under this option is not permitted. [M910.3.6]
9.4 Bound Printed Matter
9.4.1 Basic Standards
Bundles of flat‑size pieces in a Presorted rate mailing qualifying for and claiming the barcoded discount under 363.2.0, 363.3.0, and 363.4.0 must be cosacked with bundles of flat‑size pieces from a Presorted rate mailing (not claiming the barcoded discount) under the following conditions:
a. The Presorted rate pieces qualifying for and claiming the barcoded discount and the Presorted rate pieces must be part of the same mailing job and be reported on the same postage statement.
b. The Presorted rate pieces qualifying for and claiming the barcoded discount must meet the criteria for flat‑size mail under 301.3.0. Pieces in the Presorted rate mailing must meet the criteria for flat‑size mail under 301.2.0.